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1995-11488-Minutes for Meeting July 11,1984 Recorded 7/23/198491-7-11488 DESCHUTES COUNTY BOARD OF COMMISSIONERS JULY 11, 1984 - REGULAR MEETING C; r, `� VOL Jeri FAC E 6(� 1 !1 1 Ll JUL 211'94 MARY SUE PESA LLOW, Cp. CLERK Chairman Young called the meeting to order at 10:00 A.M. Commissioner Prante and Commissioner Tuttle were also present. Amendments to Chairman Young read aloud the amendments to the Agenda the agenda. There were no changes or additions. Order No. Neil Hudson explained that the bids received 84-204, on this project exceeded the initial remonstrated Directing amount. Letters were sent out to the affected Improvements property owners with the new amount ($4,000 per to be made by lot; total amount $40,000) and no letters have Contract for been received in opposition to the project. Mathers Road L.I.D. Chairman Young opened the hearing to the property (action item) owners to remonstrate on this project. Being no testimony, the hearing was closed. MOTION: PRANTE moved to adopt Order No. 84-204, Directing Improvements be made by contract for Mathers Road L. I. D. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Home Health Michael Maier, Director of Administrative Services, Agency Trans- explained that upon authorization of the Board, fer Helen Durant, Director of Home Health Agency, has been working with Rick Martin of St. Charles Medical Center to set up a transfer of the Home Health Agency from Deschutes County to St. Charles Medical Center. Mr. Maier continued that most of the details have been completed and the physical move is scheduled for July 21, 1984. Approvals of all necessary licensing agencies will need to be completed before the project is finalized. Mr. Maier continued that the County has proposed to relinquish all of the equipment and operations of the Home Health Agency (with the exception of the vehicle) and St. Charles would assume title of the equipment. Rick Martin stated that it was the decision of the St. Charles Board of Directors to establish the new Home Health Agency as a separate non-profit corporation, which will have in its bylaws the same Board of K CHED Directors as St. Charles Medical Center. A 21995 Chairman Young read a letter written to Michael Patterson, Manager Health Facilities Section, and Ronald L. Hansen, Director Division of Survey Operations explaining the termination of the Home Health Agency from Deschutes County. MEETING MINUTES - PAGE 1 I IARF MOTION: TUTTLE moved to execut formally authorize the Deschutes County Home Deschutes Home Health status effective July date of July 21, 1984. PRANTE: Second VOTE: UNANIMOUS APPROVAL i-. e the letters read and transfer of the Health Agency to the Care, Inc.'s non-profit 31, 1984 with a move Commissioner Tuttle thanked Helen Durant for her service and stated that there have been many people in the County beneficially affected by her professional care and concern for them. Chairman Young stated that the services provided by Helen Durant and the Home Health Agency are needed and appreciated services. MOTION: TUTTLE moved to approve the program evaluation for the Deschutes County Home Health Agency. PRANTE: Second VOTE: UNANIMOUS APPROVAL Presentation Bonnie Buchanan, SAIF Corporation, explained that of 1984/85 the County is on a retrospective rating plan, which Workers Comp means after the year has finalized and is over, SAIF Program goes back and looks at what the losses are, and the premium volume for the year with adjustments. Ms. Buchanan gave the Board some figures for the County over the past few years. Ms. Buchanan submitted the proposed plan to the Board and recommended that the liability be changed to 110 percent, due to the fact that the premium volume has gone done significantly over the years and there isn't the incurred premium MEETING MINUTES - PAGE 2 Commissioner Prante stated that it is good to know that this is not an end of the Helen Durant programs, but only the end of her direct affilliation with the County. Personal Helen Durant explained that this is the same contract Services the County has had with Hospice in the past where no Contract money is exchanged but duties outlinned. for Hospice (action item) MOTION: PRANTE moved to approve the Personal Services contract for Hospice. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Approval of Helen Durant explained that this is the annual Program evaluation done by a physician, a nurse, and two Evaluation consumers which needs to be approved by the Board. MOTION: TUTTLE moved to approve the program evaluation for the Deschutes County Home Health Agency. PRANTE: Second VOTE: UNANIMOUS APPROVAL Presentation Bonnie Buchanan, SAIF Corporation, explained that of 1984/85 the County is on a retrospective rating plan, which Workers Comp means after the year has finalized and is over, SAIF Program goes back and looks at what the losses are, and the premium volume for the year with adjustments. Ms. Buchanan gave the Board some figures for the County over the past few years. Ms. Buchanan submitted the proposed plan to the Board and recommended that the liability be changed to 110 percent, due to the fact that the premium volume has gone done significantly over the years and there isn't the incurred premium MEETING MINUTES - PAGE 2 a- J r tl , VOL �4 PAGE 8u liability of the past. Ms. Buchanan continued that with the additional 10 percent risk the plan is much better. Michael Maier stated that some of the reasoning behind the additional 10 percent risk is that the County has been doing good in the past and if this safety record continues the County could save money with this plan. Ms. Buchanan explained that with a $90,000 premium the County would pay in $72,000 (with a cash flow advantage of $18,000 throughout the year) and the most the County would have to pay would be $27,000. Michael Maier recommended that the Board adopt the proposed plan. Ms. Buchanan explained that there are some changes planned in the local state offices. Instead of a main office in Salem, they will be located in six branch offices with all services being performed out of that office. The Bend office will go from a staff of six to fourty-five with all of the claims handling and legal work done from Bend. MOTION: PRANTE moved to adopt the new plan. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Discussion John Andersen, Director of Community Development Regarding Department, explained that a few months ago the Five -Day field inspection staff began working a five day work Work Schedule week because of the anticipated increase in work in Community during the construction months. Mr. Andersen Development continued that there has been some increase in Department activity, however, it has not been as great as anticipated. As a result, it appears that the increased work hours for the field inspection staff may not be completely self-supporting. Mr. Andersen stated that if the program does not proceed to be self-supporting the program will have to be curtailed or the Board should anticipate that it will be necessary to subsidize the program with some contingency funds at the end of the year. Mr. Andersen stated that he feels it is important to provide the increased inspections during the summer months and it has been appreciated by the building community; however, the initial direction of the Board was to be sure the program was self-supporting. Commissioner Tuttle stated that a logical compromise might be to cut back a little earlier than origianlly planned, at which time the starting of new projects should be slowing down. MEETING MINUTES - PAGE 3 V'L t� fAL•� C�°r Commissioner Prante stated that she concurs with subsidizing the department until August 31 and reaccess the program at that time. MOTION: PRANTE moved to continue the existing schedule through August 31 at that time the Board will reconsider whether the September extension is feasible. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Signature of Neil Hudson, Director of Public Works, stated that Contracts for there was a small delay in waiting for Central Coyner Road Electric to move their poles, which will begin (action item) shortly. Mr. Hudson continued that the contractors Dave Hoerning, Public Works Department, explained are aware of the poles being moved and will work right of way. Mr. Hoerning explained that this around it. allows the County to work within the forest on Project MOTION: TUTTLE moved to sign the contracts for Coyner Road. PRANTE: Second VOTE: UNANIMOUS APPROVAL Signature of Neil Hudson explained that this will provide the Contracts for asphalt for the chip sealing program, which should Emulsified begin next week. Asphalt (action item) MOTION: TUTTLE moved to sign the contract for Emulsified Asphalt. PRANTE: Second VOTE: UNANIMOUS APPROVAL Indenture of Neil Hudson explained that this is a requirement Access for of the State. Mr. Hudson continued that the County Signature has been given one of Brooks Resources four (action item) accesses to the State Highway south of China Hat Road. MOTION: TUTTLE moved to sign the Indenture of Access for access from Knott Road to Highway 97. PRANTE: Second VOTE: UNANIMOUS APPROVAL Right of Way Dave Hoerning, Public Works Department, explained Certification that the Forest Service has given the County the for Paulina right of way. Mr. Hoerning explained that this Creek Bridge allows the County to work within the forest on Project this State project. (action item) MOTION: PRANTE moved to sign the Right of Way Certification for Paulina Creek Bridge Project. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 4 VOL P, 4 PAGE 8 I AMENDED MOTION: TUTTLE moved to sign the stipulation subject sets aside Acceptance of to Legal Counsel review. the property line and PRANTE: Second approximately 67 feet to VOTE: UNANIMOUS APPROVAL Order No. Chairman Young read aloud the title of Order No. 84-202, 84-202. going within Relating (action item) setback along the river. to Glenwood MOTION: PRANTE moved to adopt Order No. 84-202. Drive, the structure TUTTLE: Second Directing VOTE: UNANIMOUS APPROVAL Improvements to be made by Contract (action item) EPA Contract Jay Langley, Supervising Sanitarian, explained for Water that in this years budget it has been proposed Systems that the Environmental Helath Divsion conduct the water program for the Environment Protection Agency in addition to the State water program already being done by the County. Mr. Langely stated that this contract authorizes the program. MOTION: PRANTE moved to sign the Quality Assurance Agreement with EPA. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Signature of This item was tabled until further information is Rental Agree- gathered. ment with Pride Enter- prises, Inc. (action item) Signature of Richard Isham stated that this easement sets aside Acceptance of approximately 47 feet between the property line and Conservation approximately 67 feet to the river high water mark. Easement for This lot had prior development on it and could not be Van Hoomissen further developed without going within the 100 foot (action item) setback along the river. This easement calls for leaving the space between the structure and the river in its natural state. MOTION: TUTTLE moved to accept the Conservation Easement from Mr. Van HOomissen. PRANTE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 5 VOL J4 FALL Resolution No. Richard Isham explained that this order adds some 84-019, signatures to the account. Chairman Young read District Resolution No. 84-019. Attorney Imprest Cash MOTION: TUTTLE moved to adopt Resolution No. 84-019. Account PRANTE: Second (action item) VOTE: UNANIMOUS APPROVAL Signature of Richard Isham explained that both Personal Services Personal Contracts are the pre -natal care contract providing Services a limited number of services to pregnant mothers in Contract with the community under certain fee arrangements. Stephen A. Mann and MOTION: PRANTE moved to sign the Personal Services Stephen Contracts with Stephen A. Mann and Stephen Knapp Knapp. (action item) TUTTLE: Second VOTE: UNANIMOUS APPROVAL Signature of Richard Isham explained that his allows the setting Financial up of a separate tax lot for the purpose of allowing Agreement the property to be described in a security agreement. for James Arntz MOTION: TUTTLE moved to sign the Financial Agreement with James Arntz. PRANTE: Second VOTE: UNANIMOUS APPROVAL Signature of Chairman Young explaind that his agreement indemnifies Indemnity the County of any responsibility. Agreement with Central Oregon MOTION: TUTTLE moved to sign the Indemnity Agreement Community for with Central Oregon Community College for Cascade Cycling the Cascade Cycling Classic. Classic PRANTE: Second (action item) VOTE: UNANIMOUS APPROVAL Orders in the MOTION: PRANTE moved to adopt Order No. 84-185 Matter of through Order No. 84-201 and Order No. Refund of 84-204. Taxes TUTTLE: Second (action item) VOTE: UNANIMOUS APPROVAL Renewal of MOTION: PRANTE moved to authorize the Chariman to Typewriter sign the Typewriter Maintenance Agreement Maintenance with Office Systems Group as presented. Agreement TUTTLE: Second VOTE: UNANIMOUS APPROVAL Request for Before the Board of Commissioners were the following Refunds requests for refunds: Phillip Sladge, $18.20; Hal Moore, $65; Richard Urell, $120; James Kitchell, $55; Richard Stansbery, $145.49. MEETING MINUTES - PAGE 6 Signature of MOTION: PRANTE moved to grant the OLCC Liquor License OLCC License application. Application TUTTLE: Second for Cultus VOTE: UNANIMOUS APPROVAL Lake Resort OLCC Liquor The following Liquor License Renewal Applications were License before the Board: Vic's Tavern, Beef & Brew, Izzys, Renewal Entrada Lodge, Sunshine Quick Stop, Tumalo Emporium Applications and Wickiup Junction. MOTION: PRANTE moved to approve the Liquor License Renewals as presented. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Discussion on Michael Maier explained that he has been working on Sheriff/- the development of a combination computer system for District the Sheriff's Department and the District Attorney's Attorney Data office. Dave Peterson, Manager of Data Processing, Processing has been working with Tom Howes, District Attorney, System and Jim France, Sheriff, to determine the needs of the departments. Mr. Maier continued that using the old micro data equipment of the County was considered but was decided against. Mr. Peterson has looked into some computers that will serve the needs of the departments and has developed a computer cost breakdown. The equipment recommended for purchase will cost a total $44,772. Mr. Maier explained that there is a new position starting August 1 for a Senior Computer Programmer, who will be in charge of this project. Mr. Maier stated that there was $10,000 budgeted last year for the District Attorney's office for word processing which was not used and has been carried over, and an additional $15,000 put into revenue sharing for word processing. Mr. Maier continued that the Sheriff's Department's share will come out of the equipment purchase line item or contingency. Mr. Maier stated that the advantage of this system over the utilization of the old micro data is that it has a lot more usable word processing and five times the long range storage capacity at a lower maintenance cost. The maintenance will be $285 per month for the District Attorney's Office and $427 per month for the Sheriff's Department. MOTION: PRANTE moved to authorize the purchase of the equipment as presented with an upper limit of $44,772. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 7 VOL FAUE Being no further business at this time, the Board recessed and will reconvene at 11:00 A.M. this date to discuss the Awbrey Butte plan. DESCHTUES COUNTY BOARD OF COMMISSIONERS 17 Alber A. Yon Chair L is Bristow Prante, Commissioner Laure ce A. Tuttle, ommissioner BOCC:ap MEETING MINUTES - PAGE 8