1995-14749-Minutes for Meeting June 20,1984 Recorded 7/25/19849I -14'749
DESCHUTES COUNTY BOARD OF COMMISSIONERS
JUNE 20, 1984 - COURTDAY MEETING
von 53 FAcF540
JUN 85 1984
MART SUS pINUALiQW,
Co. ,
Chairman Young called the meeting to order at 10:00 A.M. -nn
Commissioner Prante and Commissioner Tuttle were also present.
Amendments to Chairman Young read aloud the amendments to the
the Agenda agenda. There were no changes or additions.
Award of Neil Hudson, Director of Public Works, explained
Contract for that five bids were received on the contract for
Coyner Road Coyner Road. The Public Works Department
(action item) recommended awarding the contract to the low
bidder, Bend Aggregate and Paving, in the amount of
$128,171.
MOTION: PRANTE moved to award the bid to Bend
Aggregate and Paving for Coyner Road at
$128,171.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Award of the
Neil Hudson explained
that two bids had been
Emulsified
received
within the bid deadline. One bid was
Asphalt Supply
received
after the deadline and sent back to
Contract
the bidder. The bids
received were from Chevron
(action item)
USA, Inc.
at $231,560
and Arizona Refining Co. at
$262,240.
The Public
Works Department recommended
awarding
the contract
to the low bidder.
Discussion re-
garding second
remonstrance
on Mathers Rd.
L.I.D. and
Order No.
84-155, Accept-
ing the
Engineer's
Assessment
Report and
Setting a
Hearing Date
(action item)
MOTION: PRANTE moved to award the emulsified
asphalt supply contract to Chevron in the
amount of $231.560.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Neil Hudson explained that the remonstrated amount
of the Mathers Road L.I.D. was $31,000 based on a
bid given to the property owners by a contractor
plus an additional 15% for engineering and
administration services. The low bid received on
the project was $34,500 plus 15% engineering and
administration fees resulting in a new remonstrance
figure of $40,000. The Public Works Department
recommended a second remonstrance be held for
Mathers Road L.I.D. in the amount of $40,000
divided equally by the ten benefited properties.
R. L. Coats, the low bid on the project, has said
that they will hold the bid good until the project
is completed.
Chairman Young read aloud the title ff No.
84-155.
f* 81995
MEETING MINUTES - PAGE 1
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MARY SUE PENM4LLQW, Co
MOTION: TUTTLE moved to adopt Order No. `$4-IE; RK
setting a hearing for the second
remonstrance for Mathers Road L.I.D.
PRANTE: Second ,�
VOTE: UNANIMOUS APPROVAL va
Right of Way Neil Hudson explained that this bridge is under the
Certification Federal Aid Project for bridge replacement where
COI Main Canal the State of Oregon pays 75% of replacement cost.
Bridge To ensure continuing progress of the project, the
(action item) County is required to sign a certification that the
right of way was acquired prior to January 2, 1971.
MOTION: TUTTLE moved to sign the Right of Way
Certification for COI Main Canal Bridge.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Post-Acknowl- John Andersen, Planning Director, explained that
edgement the Department of Land Conservation and Development
Planning Grant is offering Deschutes County $15,000 to assist in
(action item) the Deschutes County River Study.
MOTION: TUTTLE moved to sign the Post -
Acknowledgement Planning Grant.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Discussion Chairman Young explained that he had been
Regarding approached by a person who desired the Board's
Possible Gaming action on a gaming ordinance. Chairman Young
Ordinance explained that there was a previous gaming
ordinance repealled by the voters in March 1983.
Chairman Young read aloud a memorandum received by
Legal Counsel regarding the Ordinance.
Chairman Young stated that the ordinance submitted
to them was not acceptable but that he is in favor
of a gaming ordinance. Chairman Young continued
that gambling goes on whether or not an ordinance
is in place and by having an ordinance there is at
least control.
Commissioner Tuttle stated that given the fact that
there was a gaming ordinance repealled by the
majority of the voters, the appropriate step would
be by initiative.
Commissioner Prante stated that she concurred with
Commissioner Tuttle and expressed her concern that
an ordinance of this type should allow monitoring
by the Sheriff's Department.
MEETING MINUTES - PAGE 2
Vol 53 FAa 542
MOTION: PRANTE moved to reject the ordinance as
presented.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Policy Chairman Young read aloud the policy. The policy
Regarding states that all contracts, deeds, proposals, or
Financial Review other similar documents requiring the expenditure
of Contracts, or receipt of money be submitted to the Director
Deeds, Prop- of Administrative Services for financial review.
osals and
Other Docu- Richard Isham, County Counsel, explained that after
ments the start of the fiscal year cash on hand or
(action item) appropriations become a concern. Mr. Isham stated
that this policy is intended to assure that
Administrative Services has an opportunity to
review early in the fiscal year.
MOTION: PRANTE moved to accept the policy as
presented.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Order No.
Richard Isham explained that a couple in Redmond
84-152 For
had purchased some property and the filed deed
the Sale of
did not include the side yard and a bedroom
Certain Property
because of an error. Mr. Isham stated that the
Acquired by
County acquired the property because of non payment
the County
of taxes. Mr. Isham stated that because
(action item)
of the inability to reach the person they purchased
the property from, the property will be placed for
sale.
There was some discussion regarding the property
owners paying the back taxes and redeeming their
property. Mr. Isham explained that according to
Oregon Statutes there is no other alternative.
MOTION: PRANTE moved to adopt Order No. 84-152 for
the sale of certain property acquired by
the County.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 3
Vol 53 'PAcE 543
Resolution No. John Andersen, Community Development Department
84-015, Adopt- Director, explained that the Board of Commissioners
ing Fee Schedule had directed the environmental health fees be
for the Commun- increased to reflect the State fee schedule. Mr.
ity Development Andersen stated that they were unable to increase
Department the septic tank permit fees because new fees had
(action item) been adopted less than one year before. Mr.
Andersen continued that the Solar Access Ordinance
fees had not yet been set. This resolution
includes the establishment of fees for solar shade
exceptions and solar access permits.
MOTION: TUTTLE moved to adopt Resolution No.
84-015 adopting fee schedule for the
Community Development Department.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Ordinance No. Richard Isham explained that this ordinance is
84-022 Adopting being proposed by the Association of Oregon
a Maximum Length Counties and is anticipated to be adopted by
and Width For most of the counties in the State. This Ordinance
Combinations of allows combinations of vehicles with an overall
Vehicles length not exceeding 60 feet and an overall width
(action item) not exceeding 8 feet to use County roads under the
Counties jurisdiction without a permit.
MOTION: PRANTE moved for the first and second
readings of the ordinance by title only.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MOTION: PRANTE moved to adopt Ordinance No.
84-022.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Discussion Michael Maier, Director of Administrative Services,
Regarding explained that there is currently a retirement plan
Retirement where an employee with 30 or more years of
Health Insurance continuous service can continue on the regular
Plan employee group plan. However, there is no plan
(action item) available for an employee who retires before 29
years. This Plan would cover those employees who
retire that are over age 55 and who have more than
10 and less than 29 years of service.
MOTION: PRANTE moved to adopt the Retirement
Health Insurance Plan as presented.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 4
va 53 as;544
Appointment to Commissioner Prante explained that Kay Nelson has
the Deschutes resigned from the Planning Commission and the
County Planning position needs to be filled. Commissioner Prante
Commission continued that the vacancy needs to be filled with
(action item) a person from the LaPine area. The people of
LaPine have asked Roland Monda to fill the
position. The term will begin July 1, 1984 and
expire July 1, 1988.
MOTION: PRANTE moved to appoint Roland Monda to
the Deschutes County Planning Commission.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Signature of Michael Maier explained that this order provides
Order No. for the transfer of cash from Transient Room Tax
84-153, trans- back to the General Fund; provides for a $7,000
ferring cash transfer from revenue sharing to Mental Health
(action item) Services ($25,000 was budgeted but ony $7,000
required); and provides for the elimination of the
Office Support Fund.
MOTION: TUTTLE moved to approve Order No. 84-153
transferring cash.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
Michael Maier explained that this is a year end
Order No.
transfer covering all of the accounts so that there
84-154, trans-
is no negative balances.
ferring
appropriations
MOTION: TUTTLE moved to adopt Order No. 84-154
(action item)
transferring appropriations.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Appointment to
Commissioner Tuttle explained that Deschutes County
the Northwest
has been working with the Northwest Power Planning
Power Planning
Council on several hydroelectric issues surrounding
Council's River
the river. Commissioner Tuttle continued that one
Assessment Task
outcome from some of those discussions is the
Force
Power Planning Council making available the
opportunity for Deschutes County to participate in
the River Assessment Task Force.
MOTION: PRANTE moved to appoint Larry Tuttle to
the Northwest Power Planning council's
River Assessment Task Force.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 5
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viol 53 rAcE 545
Resolution No. Richard Isham explained that the District
84-019, Attorney's office needs to issue checks to
Establishing other agencies that hold documents or
an Imprest Cash evidence needed for trials. Mr. Isham continued
Account for the that the checks need to be drawn quickly.
District Mr. Isham stated that since the checks are small
Attoney's Office amounts, this Resolution will allow them to set up
(action item) a chekcing account that can be run as a petty cash
fund.
MOTION: PRANTE moved to adopt Resolution No.
84-019.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Being no further business, the meeting was recessed and will
reconvene at 2:00 this date for department head meetings.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Alert A. You , Ch i
t
ow Pr nte, Commissioner
Laurence A. Tuttle, Commissioner
BOCC:ap
MEETING MINUTES - PAGE 6