1984-90066-Minutes for Meeting August 08,1984 Recorded 8/22/1984VOL 55 FADE 156
DESCHUTES COUNTY BOARD OF COMMISSIONERS 113A AUG22 raj 4:53
AUGUST 8, 1984 REGULAR MEETING z'i'
y�r;�C)LLVY
Chairman Young called the meeting to order at 10:00 kP��'J CLERR
Commissioner Prante and Commissioner Tuttle were present.
Amendments to Chairman Young read the amendments to the
the agenda agenda.
Public Hearing Chairman Young opened the public hearing.
on Proposed
Incorporation Kenneth Jones, representing the LaPine Business
of the City Association, explained that they have been in
of LaPine contact with LCDC and Thousand Friends of Oregon
and are requesting the hearing be continued at a
later date.
MOTION: PRANTE moved to continue the hearing on
the incorporation of the City of LaPine to
October 10, 1984 at 10:00 A.M.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Remonstrance Neil Hudson, Director of Public Works, explained
Hearing on that of the 2,002 parcels, 172 objections to the
Special Road project were received and 61 undeliverable letters
District No. returned. Mr. Hudson recommended opening the
1 L.I.D. , hearing in the event there are more remonstrances.
Chairman Young opened the hearing for those in
favor of the project.
James E. Cate, 17254 Satterlee Way, explained that
he was a road commissioner when the project began
and there are numerous people in support of the
project who didn't attend the meeting because they
felt it was a remonstrance hearing for those
opposed. Mr. Cate stated that the majority of the
people in the area are backing the L.I.D.
Donald Lawrence, 56724 Lunar Drive, explained that
he is in favor of the project but needs a couple of
issues clarified. Mr. Lawrence stated that he
understood that some property was being assessed at
$675 and some at $400 and wondered if this was
true. Mr. Lawrence also asked how much land will
be taken for right of way on each side of the
center line.
MEETING MINUTES - PAGE 1
a 55 I57
Mr. Hudson explained that there are two levels of
assessment. Those properties on the road to be
paved are assessed at $675 and those on side roads
not being paved at $166. Mr. Hudson continued that
the right of ways are those dedicated in the plat
and no additional right of way is being required.
George J. Barmes explained that he had returned his
remonstrance letter to the Public Works Department
indicating he was opposed to the project but would
like to change vote.
Charlie K. Newingham (block 59, lot 1) explained
that he wasn't sure if he was for or against the
project and asked which road was to be paved.
Mr. Hudson showed Mr. Newingham a map of the area
and the road to be paved.
Mr. Newingham said that he was in favor of the
project.
Joseph Nelson, Solar Drive, explained that the
roads as they are now have cost him more than it
will for the paving.
Commissioner Prante asked Mr. Hudson what financing
is available for the property owners.
Mr. Hudson said that there was a letter sent
stating that there will be ten year financing
available by sale of bond, but with the election in
November it may not be an available option. Mr.
Hudson said that a minimal amount of work will be
done between now and November in the event the
County will not be able to sell bonds.
Commissioner Prante asked what options would be
available if bonds are not.
Richard Isham, Legal Counsel, stated that the
County is required in any event to offer financing
whether or not bonds are sold.
Being no further testimony from those in favor of
the project, Chairman Young opened the hearing for
those opposed.
Karen Newcomb stated that she is not actually
opposed except for one factor. Mrs. Newcomb read
into the record a letter from Mr. Joseph G. Lymp,
who is against the project because he feels that it
will be of no benefit to him. Mr. Lymp owns two
lots that border on Spring River Road (block 4,
MEETING MINUTES - PAGE 2
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lots 9 and 10). Mrs. Newcomb explained that she
owns two properties in this area on Spring River
Road and read a letter into the record. Mrs.
Newcomb feels that she will receive no benefit
because Spring River Road is presently paved; is
already within the Deschutes County road
maintenance system; and receives no access from the
roads proposed for paving.
There was some discussion on excluding the lots on
Spring River Road from this L.I.D.
Mr. Isham stated that the Board can only impose
asessments against the benefited properties and if
they find that certain properties are not
benefited by the district, they can not be
included.
William DePiazza (block 17, lot 17) explained that
after he purchased the property he found that it
was not septic approved and he cannot justify the
road be improved because his property is worthless.
Mr. Depiazza explained that the septic system
required for this lot is near $10,000 and there are
many other pieces of property in the area not
approved for septic.
Ken Jones, 16873 Sharp Drive, explained that he
lives in a subdivision adjacent to Deschutes River
Recreation Homesites. Mr. Jones said that
approximately 20-30% of the property out there is
unbuildable because there is no type of septic
system that can be installed. Mr. Jones continued
that they are for and against the road because
there is a school bus route and mail route that
will be altered for favor of using this road.
Wendy Jones, 16873 Sharp Drive, compained that they
did not receive any notices until they received the
assessment, leaving them little time to respond.
Mrs. Jones asked if the bus route, paper route, and
mail route will be changed to convenience the paved
road, making the children walk another two miles in
some areas to get to the bus. Mrs. Jones said that
if these routes are changed because of the paving,
they are against the project.
Mrs. Jones showed the Board the current route of
the bus and mail service.
A. B. Caldwell stated that he understood the
property owners did not request the paving but it
was a project started by the County.
MEETING MINUTES - PAGE 3
3I,
vot 55 iui 153
Commissioner Prante stated that the property owners
came to the Board and requested the project be
done.
Mr. Caldwell said that this will not benefit his
property at all. Mr. Caldwell submitted a letter
in opposition to the project from Jessie Cuff.
Mrs. Caldwell stated that she asked whether this
project was the people's choice and was told that
this was an unusual case and was that the County
initiated the project.
Commissioner Prante stated that the Board did
initiate the project because of the number of
people who signed petitions and came to the Board
requesting the project be done.
Mrs. Caldwell stated that she was told that if
approximately 75% of the homeowners were out of
state and approved of the project, but there were
enough local owners against the project they would
go along with the local concerns.
Being no further testimony, the hearing was closed.
Commissioner Prante asked if there is some idea of
the number of people locally who were supportive of
the project.
Mr. Hudson stated that they can run a tabulation
showing the number of people locally and those out
of state.
Commissioner Tuttle stated as he understands it the
project will not be financed until after the
November election giving time to research the
questions that have arisen today.
MOTION: TUTTLE moved to direct the Public Works
Department to make the tabulation and to
submit it in written form to the
Commissioners to consider.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Purchase Agree- Harry Dellett, Public Works Department Office
ment Between Systems Manager, explained that he has been in
Digital and contact with Digital Equipment Corporation for
Oregon Higher approximately one month. Digital Equipment has an
Education agreement with the Higher Education system that
(action item) allows them up to a 40% discount on all hardware,
software, and computer related supplies. Mr.
Dellett explained that it is possible for Deschutes
MEETING MINUTES - PAGE 4
VOL 55 FAT1s0
County to be addended to that agreement, giving the
County the benefit of the discounts. Mr. Dellett
stated that the County can not change the agreement
in any way.
Richard Isham stated that this is a qualified state
purchase contract under an exemption item making it
possible for more than one vendor to have the same
contract. Mr. Isham said that this would comply
with the public purchasing rules and recommended
signing the agreement.
MOTION: PRANTE moved to sign the Digital Equipment
Corporation Discount Purchase Contract.
TUTTLE: Second
AMENDED MOTION: PRANTE moved to authorize the Chairman to
sign the contract.
TUTTLE: Second
VOTE: PRANTE, yes; TUTTLE, no; YOUNG, yes
Acceptance of Chairman Young explained that this was held up
Right of Way
because of getting a certain parcel for right of
Deeds and Award
way, which has been accomplished. The following
of Contract for
Declarations of Dedications were before the Board:
Mathers Road
Raymond G. Spencer; Richard W. Koth and Betty A.
L.I.D.
Koth; William T. Hollinger and Margaret M.
(action item)
Hollinger; William G. Giskaas and Colleen J.
Giskaas; Keith W. Harless and Susan E. Harless;
Steven W. Mathers and Janice Mathers; Kenneth W.
Mathers and Betty A. Mathers; David C. Dickson and
Betty Dickson; and Brady A. Smith and Mary E.
Smith.
Establishment
of a Special
Fund for the
Community
Action Agency
Planning Grant
Fund &
Resolution
Appropriating
Funds
(action item)
MOTION: PRANTE moved to accept the right of way
deeds and award the contract for the
Mathers Road L.I.D.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Richard Isham explained that this is the necessary
paperwork to establish the fund and appropriate the
money to be expended under the planning grant for
the Community Action Agency Program.
Chairman Young explained that Resolution No. 84-033
is establishing the Community Action Agency
Planning Grant.
MOTION: TUTTLE moved to execute Resolution No.
84-033.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 5
f'
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I VOL 55 kGE 16.1,
Chairman Young explained that Resolution No. 84-034
appropriates the funds to be received for the
Deschutes County Community Action Agency Planning
Grant. The appropriations within the planning
grant fund are: Personal Services, $15,292;
Materials And Services, $7,500; Capital Outlay,
$2,500; Interfund Transfers, $2,600; Contingency,
$2,108.
OLCC Liquor Before the Board were the following OLCC Liquor
License License Renewals: Sisters KOA Kampground; Crane
Renewals Prairie Resort; Deschutes Station Tavern; East
Lake; LaPine Hi -Way Center; South Highway Tavern;
and Twin Lakes Resort.
MOTION: TUTTLE moved to approve the liquor license
renewals as read.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Other Staff/ Commissioner Tuttle stated that he has a letter
Public Concerns addressed to the Portland Area Office of the
Department of Housing & Urban Development that he
would like to Board to sign. The County is part of
a two -county housing authority and the Housing
Authority has an opportunity to apply for an
additional 50 section 8 units, which will be used
to assist families in existing rental facilities.
The Housing Authority needs the acknowledgement of
the Board of Commissioners of their desire to apply
for the 50 units and to state to HUD that there is
not a housing assistance plan.
MEETING MINUTES - PAGE 6
MOTION:
TUTTLE moved to approve Resolution
No.
84-034.
PRANTE: Second
VOTE:
UNANIMOUS APPROVAL
Signature of
Richard
Isham explained that this the lease
for the
Lease with
new Humane Society project in Redmond. The
lease
Redmond for
is to Deschutes County in the amount of $1
per
Property for
year.
Animal Shelter
(action item)
MOTION:
TUTTLE moved to execute the lease
with the
City of Redmond for property to be
used
for the Deschutes County Humane Society
Animal Shelter.
PRANTE: Second
VOTE:
UNANIMOUS APPROVAL
OLCC Liquor Before the Board were the following OLCC Liquor
License License Renewals: Sisters KOA Kampground; Crane
Renewals Prairie Resort; Deschutes Station Tavern; East
Lake; LaPine Hi -Way Center; South Highway Tavern;
and Twin Lakes Resort.
MOTION: TUTTLE moved to approve the liquor license
renewals as read.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Other Staff/ Commissioner Tuttle stated that he has a letter
Public Concerns addressed to the Portland Area Office of the
Department of Housing & Urban Development that he
would like to Board to sign. The County is part of
a two -county housing authority and the Housing
Authority has an opportunity to apply for an
additional 50 section 8 units, which will be used
to assist families in existing rental facilities.
The Housing Authority needs the acknowledgement of
the Board of Commissioners of their desire to apply
for the 50 units and to state to HUD that there is
not a housing assistance plan.
MEETING MINUTES - PAGE 6
Vol 5 5fw162
MOTION: TUTTLE moved to execute the letter
DESCHUTES COUNTY BOARD OF COMMISSIONERS
(q, 9111- �'
Albert Youn , Chair
oristow Prante, Commissioner
Laurence A.
BOCC:ap
tthe, Commissioner
MEETING MINUTES - PAGE 7
acknowledging the application and
acknowledging that it is consistent with
the objectives of the formation of the
Housing Authority.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Motion and
Richard Isham explained that the Procedural
Order Allowing
Ordinance provides that a party wishing to appeal
Extension to
the Hearings Officer decision has fifteen days
File
in which to file the appeal. Mr. Isham continued
Transcript for
that an association of land owners who surround the
Case No.
Rose property who filed the appeal. The hearings
Z-83-2
Procedural Ordinance allows 10 days upon which to
Rose &
file a transcript of the proceedings with the
Associates
County for the purposes of holding the argument on
(action item)
appeal. The association is asking for an extension
to prepare that record.
MOTION: TUTTLE moved to grant the motion and order
allowing extension to September 1, 1984
to prepare and file the transcript for
case Z-83-2.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Request for
Before the Board were the following requests for
Refunds
refunds: George E. Williams, Jr., $117; Liddy A.
Hilbruner, $15; Donald C. Jones, $20; Dexter Read,
$120; Lyle Calvert, $136.31; Ray Janisse, $26; Ron
Rice, $70.
Being no further
business at this time, the Board recessed and will
reconvene at 11:00 A.M. to discuss possible detention alternatives.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
(q, 9111- �'
Albert Youn , Chair
oristow Prante, Commissioner
Laurence A.
BOCC:ap
tthe, Commissioner
MEETING MINUTES - PAGE 7