Loading...
1984-90222-Minutes for Meeting June 06,1984 Recorded 9/6/1984DESCHUTES COUNTY BOARD OF COMMISSIONERS JUNE 6, 1984 - COURTDAY MEETING AGENDA VOL 55 PAGE 462 SEP -6 PR 1: 34 "'CU-Tify CLERK Chairman Young called the meeting to order at 10:00 A.M. Commissioner Prante and Commissioner Tuttle were also present. Amendments to Chairman Young read aloud the amendments to the the Agenda agenda. There were no changes or additions. Signature of Jane Kirkpatrick, Mental Health Division Director, 1984/85 Inter- explained that as a result of the strong, clear governmental position that the Board of Commissioners.took last Agreement with year, the Mental Health Division initiated a the State of process called the negotiate investment strategy Oregon Mental and the result of that has been instead of a Health Division contract between the State Mental Health Division (action item) and Deschutes County it is now an intergovernmental agreement. This agreement has been received quite a bit earlier than in the past and the items contained in the documents were expected. Ms. Kirkpatrick recommended that the Board of Commissioners sign the intergovernmental agreement. Ms. Kirkpatrick continued that when the draft came out on the last page of section 3 (individual items for each service element identifying special conditions and administrative rules), which is for the mental and emotional disturbance program not affecting subcontracts, contained items that hadn't been seen by the County, nor agreed to by the County. During the NIS process those were identified and addressed and the Mental Helath Division agreed that they shouldn't be included and that the County could assure themselves that they would not be included. However, the items were not taken out because of an error on the Mental Health Divisions part. The Mental Health Division is sending some correspondence explaining the circumstances. Richard Isham, County Counsel, explained that during the NIS Process in dealing with the Intergovernmental Agreement which this County spent a lot of time and effort on, there was an agreed upon characterization in the relationship between the State and County that had never occured before. As a result of this all of the inter relationships that are required to be a body were able to express their concerns. MEETING MINUTES - PAGE 1 VOL 55 PAGE 463 MOTION: PRANTE moved to sign the 1984/85 Intergovernmental Agreement with the Mental Health Division, State of Oregon. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Request for George Read, Planning Staff, explained that the Temporary Use Deschutes County Procedures Ordinance allows the Permit for Board of County Commissioners to authorize Sunriver temporary use permits for a period not to exceed Nature Center six months based upon certain findings. These (action item) findings are that an application for a land use permit has been submitted, the applicant has demonstrated good and sufficient cause for a temporary use permit, it appears that the application will be approved in substantially the form submitted by the applicant, the applicant accepts each and every risk of loss or damage that may result if the application is denied; and agress to hold the county and its officers and agents harmless of any loss or damage, and the applicant agrees to restore the site to its original condition if the application for a land use permit is denied. The site plan application, because of notice requirement, takes approximately six weeks to process. The Planning Department has been approached by the developers of the Sunriver Nature Center to begin construction on the nature center and site plan approval as soon as possible. Jay Bauerman, President Sunriver Nauter Center, explained that over the past six months they have been going through the procedures and reviews required by Sunriver and was unaware of this requirement. Mr. Bauerman continued that there is a pressing need to complete the project during the good months for cost effectiveness and quality of construction as well as beginning the project during the months that the largest number of people are in Sunriver because of the need of raising funds. Mr. Bauerman stated that if there is any question on this project or that it appears they have not fulfilled the intent of the site review process to date or might not make the requirement of site review, they will go through the process. Mr. Bauerman submitted a list of the various public reviews and steps that have taken place in Sunriver. Mr. Bauerman summarized that there have been a minimum of either ten scheduled public meetings or publicly attended meetings in Sunriver in which the nature center project has been presented in one form or another. Three of these meetings were scheduled specifically to review the MEETING MINUTES - PAGE 2 VOL 55 ?AoE 464 site plan and the building plans. Each of these meetings were announced by a letter mailed to all residences of Sunriver. Two notices were published within the Sunriver Sun which go to all owners and residence; two notices were published in the Herald. There have been monthly updates as the nature center has progressed. Mr. Bauerman stated that there have been three reviews before the design committee, who have given final approval of the site as well as the building design. There has been on display at the nature center copies of the site plan and a model of the building itself. Mr. Bauerman continued that they have turned over to the Sunriver Owner's Association office written comments gathered from a questionare given to the people who attending the three review meetings. Thirty-three questionares were returned; twenty-five marked the plan excellent; eight marked it acceptable; and none marked it unacceptable. Mr. Bauerman stated that they maintained a list of all people who came in to review the model and asked them to sign their name and make comments and everyone responded positively. Mr. Bauerman stated that in light of this, they do not expect any problems with the project. MOTION: PRANTE moved to grant the temporary use permit for the Sunriver Nature Center. TUTTLE: Second Commissioner Tuttle asked the Planning Staff if there was any reservations to granting this temporary use permit. George Read explained that the Planning Department has no reservation on granting this permit. VOTE: UNANIMOUS APPROVAL Declaration of Neil Hudson, Director of Public Works, explained Dedication for that this declaration of dedication is for the Carl A. Steege Mathers Road L.I.D. A corner piece of property (action item) is needed to allow access to 0. B. Riley Road. MOTION: TUTTLE moved to sign the Declaration of Dedication for Carl A. Steege. PRANTE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 3 VOL 55 PAGE 465 Award of Neil Hudson explained that this project will Contract correct a previous problem and will revise the for Paving intersection of Eagle Road and 74th Street. The of 74th following bids were received for the project: Street R. L. Coats, $23,600; Bend Aggregate & Paving, (action item) $23,776; Central Oregon Pavers, $23,953.80; and Mid -Oregon Ready Mix, $25,533.20. The Engineer's estimate for this project was $25,460. The Public Works Department recommended awarding the contract to the low bidder, R. L. Coats. MOTION: PRANTE moved to award the contract to R. L. Coats for $23,600. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Award of Neil Hudson explained that this is for the Contract for construction of base and pavement on South Century South Century Drive, the Big River Drive to Lazy River Drive Drive section and the Vandervert Road/South Century Drive (action item) intersection. The following bids were received: R. L. Coats, $247,370; and Bend Aggregate & Paving, $259,147. The Engineer's estimate was $235,900. The Public Works Department recommended awarding the contract to the low bid of R. L. Coats. MEETING MINUTES - PAGE 4 MOTION: PRANTE moved to award the contract to R. L. Coats for $247,370 for paving of South Century Drive. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Award of Neil Hudson explained that there had been some Bid for about the funding for this project. Mr. Hudson Hamehook Road stated that there is adequate funds in this years (action item) budget to fund this project. The following bids were received: R. L. Coats, $85,950; Bend Aggregate & Paving, $88,510; Central Oregon Pavers, $91,615; and Mid -Oregon Ready Mix, $99,131. The Engineer's estimate was $101,600. The Public Works Department recommended awarding the contract to the low bidder, R. L. Coats. MOTION: PRANTE moved to award the contract to R. L. Coats for $85,950 and to sign the contract. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 4 VOL 55 PAGE 466 Amendment to Commissioner Tuttle explained that when the grant the 1983 document was signed there was an inconsistency in Community the completion date of the grant, which should be Development June 14, 1985, not June 14, 1984. Block Grant (action item) MOTION: TUTTLE moved to authorize the Chairman and Certifying Officer to sign the amendment to change the date from June 14, 1984 to June 14, 1985. PRANTE: Second VOTE: UNANIMOUS APPROVAL Appointment to Commissioner Prante explained that a member of the the Central Central Oregon Business Advisory Council was unable Oregon Business to continue and the Sisters Chamber of Commerce has Advisory Council recommended Bob Lutz to fill the position. MOTION: PRANTE moved to appoint Bob Lutz to the Central Oregon Business Advisory Council. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Signature of MOTION: TUTTLE moved to sign the Type II a Type II Sub- Subdivision Mylar for Publishers division mylar, Addition. Publishers PRANTE: Second Addition VOTE: UNANIMOUS APPROVAL Other Staff/ Neil Hudson explained that next week work will Public Concerns begin on the Cascade Lakes Highway and should be opened by the week of June 23rd. OLCC Liquor MOTION: PRANTE moved to sign the Liquor License License for for Hook, Wine, and Cheddar. Hook, Wine, TUTTLE: Second and Cheddar VOTE: UNANIMOUS APPROVAL Signature of MOTION: PRANTE moved to sign Final Plat No. 652. Final Plat TUTTLE: Second No. 652, VOTE: UNANIMOUS APPROVAL Ronald Cork MEETING MINUTES - PAGE 5 VOL 55 fAGE 467 Signature of Neil Hudson explained that this L.I.D. is one Resolution No. that was started last year and bids came in 84-014, significantly higher than the Engineer's estimate. Initiating Pro- During the bidding process, there were many ceedings for requests to expand the district. All bids were Glenwood Acres rejected and the process started over. This is L. I. D. the process of expanding the district to include (action item) all of the roads within the Subdivision. Mr. Hudson explained that the resolution will initiate the project and remonstrance letters will be sent out. Chairman Young read aloud the title of the Resolution. MOTION: PRANTE moved to sign Resolution No. 84-014. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Business Employ- Jerie Schutte, Personnel Specialist, explained that ment Cooperating this is a minor change of a start date of a Agency Agreement maintenance worker which has been hired. Amendment (action item) MOTION: PRANTE moved to sign the amendment to the Business Employment Cooperating Agency Agreement. TUTTLE: Second VOTE: UNANIMOUS APPROVAL OLCC Liquor Before the Board of Commissioners was an OLCC License Liquor License for Three Rivers Market. MOTION: TUTTLE moved to authorize the liquor pemit for Three Rivers Market. PRANTE: Second VOTE: UNANIMOUS APPROVAL Before the Board of Commissioners were two one -day Special Liquor Permits for the LaPine's Lion Club. MOTION: TUTTLE moved to approve the special event Liquor License for the Lions Club of LaPine. PRANTE: Second VOTE: UNANIMOUS APPROVAL MOTION: PRANTE moved to approve the second special event Liquor License for the LaPines Lion Club. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 6 VOL 55 QAcE 463 Request for Before the Board of Commissioners was the following Refunds request for refund: Ed Grubb, $23.14. Being no further business, the meeting was adjourned and will reconvene at 2:00 P.M. this date to discuss lots created prior to January 1977. DESCHUTES COUNTY BOARD OF COMMISSIONERS Albert A oun�g,qh an �� � 7L Lois Bristow Prante, Commissioner Laurence A. Tuttle, Commissioner BOCC:ap MEETING MINUTES - PAGE 7