1984-90175-Minutes for Meeting September 05,1984 Recorded 9/25/1984VOL 56 FAcf 424
DESCHUTES COUNTY BOARD OF COMMISSIONERSxSr_ �(
SEPTEMBER 5, 1984 - REGULAR MEETING MINUTES t p
PENTIO
Chairman Young called the meeting to order at 10:00 �.4.
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Commissioner Prante and Commissioner Tuttle were also present.
Amendments to Chairman Young read aloud the amendments to the
the Agenda agenda. There were no changes or additions.
Discussion Commissioner Tuttle stated that the agreement
Regarding Inter- has been reviewed and modified.
governmental
Agreement with MOTION: TUTTLE moved to sign the Intergovernmental
the City of Agreement with the City of Bend.
Bend PRANTE: Second
(action item) VOTE: UNANIMOUS APPROVAL
Discussion Re- A memorandum was received from the Department of
garding Special Public Works showing the percentage of property
Road District owners living within the state and the percentage
No. 1 L.I.D. property living outside of the state.
Chairman Young explained that 64% of the property
owners live out of the state; 19% live in Oregon
outside of Deschutes County; 6% are Deschutes
County residents; and 10% are residents of Special
Road District No. 1.
Commissioner Prante said that the makeup of the
area incorporated in the L.I.D., owners separate
out in those ratios. Most of the people are out of
state owners. Commissioner Prante said that the no
votes are quite consistent throughout.
Because of bonding uncertainty, this L.I.D. will be
on hold until after the November election.
Discussion with
Susie Penhollow, County Clerk, explained that
County Clerk:
ballots have been mailed and many were received
Update on
yesterday. 35,965 ballots were mailed. Ms.
Vote by Mail
Penhollow stated that this morning approximately
4,000 undeliverable were received. Mr. Penhollow
said that the Post Office has been great in working
with the County. Each person that a
non -deliverable was received on will receive a
first class purge notice. Ms. Penhollow said that
close to 500 voted ballots have been received.
Ballots were sent out for 9.3 cents per ballot.
MEETING MINUTES - PAGE 1
Signature of
Local Agency
Agreements/
Federal Aid
Overlay Projects
for Cline Falls
Highway, Old
Bend -Redmond
Highway and
Sturgeon Road
(action item)
Discussion
Regarding
Unrecorded
Subdivision/
Slater Parcel
(action item)
Signature of
Personal
Services
Contract with
J Bar J Boys'
Ranch, Inc.
for Shelter
Evaluation
Center Services
(action item)
val 56 ?Ain 4-25
Neil Hudson, Director of Public Works, stated that
the Cline Falls Highway from Newcomb north to the
Highway 126 and Old Bend -Redmond Highway from
Sturgeon Road to Yew Avenue will be overlaid.
This is and FAS Project and these standard
agreements are entered into with the State for
doing this work.
MOTION: PRANTE moved to sign the Local Agency
Agreements Federal Aid Overlay Projects
for the Cline Falls Highway and the Old
Bend -Redmond Highway.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Commissioner Prante stated that when the vote was
taken the statement was made that the Board wanted
to explore every possible avenue. The County and
Mr. Slater's attorney have done extensive reserach
and it has been discovered that the County can
issue the permits.
MOTION: PRANTE moved to instruct the Community
Development Department, Planning Division,
to issue a permit for Mr. Slater.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Richard Isham, Legal Counsel, explained that this
is the agreement for the semi secure detention
with respect to Juveniles.
MOTION: PRANTE moved to authorize signature of the
Personal Services Contract with J Bar J
Boys Ranch for Shelter Evaluation Center
services contingent upon other signatures.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Ordinance No.
Chairman Young explained that the fire marshalls
84-027, Amending
have gotten together with some amendments to the
Ordinance No.
open burning ordinance.
84-009, Pro-
hibiting Open
Charles Traschel, Cloverdale Fire Chief,
Burning
representing the County Fire Chiefs and State
(action item)
Department of Forestry said that original ordinance
was cumbersome. The Fire Chiefs and State
Department of Forestry have proposed some
amendments that will make the ordinance much more
simple to work with. It will solve the problem of
the Commissioners having to issue burning permits
in rural areas. Mr. Traschel stated that through
the Administrative Procedures, the Fire Chiefs will
be issuing permits in the County's name. Mr.
MEETING MINUTES - PAGE 2
VOL 56 ME Ir-
Traschel asked that one item be added to the
Administrative Procedures to the affect that:
These procedures will be applicable during the time
of the ordinance (July 1, 1984 through Novmeber 1,
1984). Mr. Traschel stated that the County Fire
Defense Board is a specific organization under
administrative law of the State Fire Marshall. The
Board consists of various County Fire Chiefs plus a
representative of the State Department of Forestry.
MOTION: TUTTLE moved for first and second readings
of Ordinance No. 84-027 by title only.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Chairman Young read the title of Ordinance No.
84-027 for the first and second readings.
Ordinance No. 84-027 amends Ordinance No. 84-009,
to prohibit open burning outside the boundaries of
Rural Fire Protection Districts and Forest
Protection Districts from July 1 through November 1
of each year, providing exceptions, and declaring
an emergency.
MOTION: TUTTLE moved to adopt Ordinance No.
84-027.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Resolution No. At the last Board of Commissioners meeting
84-039,
Resolution No. 84-037 was approved. However,
Rescinding
the money was received that day. This Resolution
Resolution
rescinds the previous resolution.
No. 84-037
Borrowing
MOTION: PRANTE moved to adopt Resolution No.
$5,000 from
84-039 rescinding Resolution No. 84-037.
the General
TUTTLE: Second
Fund for the
VOTE: UNANIMOUS APPROVAL
CAA Planning
Grant Fund
(action item)
Resolution No.
Chairman Young explained that this Resolution
84-040,
is accepting a request to vacate an easement
Accepting
for Philip Chase.
Petition for
Vacation of
MOTION: TUTTLE moved to adopt Resolution No.
Easement
84-040.
(action item)
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 3
Order No.
84-232,
Setting a
Date for a
Public Hearing
Regarding
Vacation of
Easement,
Philip Chase
(action item)
Signature of
Conservation
Agreement for
Glen Babcock
(action item)
VOL 56 PACE 42 i
This Order sets the date of the public hearing
for October 17, 1984.
MOTION: TUTTLE moved to adopt Order No.
84-232.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MOTION: TUTTLE moved to sign the Conservation
Agreement for Glen Babcock, File No.
SE -84-3.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
OLCC Liquor Before the Board of Commissioners were the
License Renewal following OLCC Liquor License Renewals:
Applications Kayo's Good Food and Spirits; John Abner's Dillons
Restaurant; Tournament City; and Elk Lake Resort.
MOTION: PRANTE moved to approve the Liquor License
Renewals as presented.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Resolution No. Chairman Young read the title of the Resolution.
84-041, A The Resolution declares certain property surplus;
Resolution providing for the sale by auction of said surplus
Declaring property; providing for notice designating an
Certain Property auctioneer; and providing terms of sale. Auction
Surplus Property to be held September 15, 1984.
(action item)
Mr. Isham stated that at the time of sale at last
years auction regular checks were accepted.
It was the concensus of the Board of Commissioners
to accept personal checks at the auction.
MOTION: TUTTLE moved to approve Resolution No.
84-041, declaring terms of the auction and
items surplus with the modification that
we allow personal checks for sale items
contingent on giving a bill of sale for
the check to be redeemed by a cashiers
check.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 4
t
Resolution No.
84-036, A
Resolution
Providing for
the calling
of a County
Tax Base
Election on
November 6,
1984
(action item)
VOL 56 FACE 428
Chairman Young read aloud the Resolution.
MOTION: TUTTLE moved the adoption of Resolution
No. 84-036.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Commissioner Prante stated that she wants to
make it very clear to the voters that the part
of this budget that was not previously included
is the operation of the jail.
Mr. Isham stated that the Board can continue this
item until the meeting this afternoon.
MOTION: PRANTE moved to table the motion until
2:00 this afternoon.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Being no further business at this time, the Board recessed and will
reconvene at 2:00 this date for continued of Resolution regarding
Tax Base Election and to meet with the Library Department Head.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Al b rt A. Yo un
i ristow Prante, Commissioner
Laurence A. Tuttle,
BOCC:ap
MEETING MINUTES - PAGE 5
ioner