1984-90006-Minutes for Meeting September 12,1984 Recorded 9/26/1984. , 1
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1411 56 FACE869
DESCHUTES COUNTY BOARD OF COMMISSIONERS
SEPTEMBER 12, 1984 REGULAR MEETING MINUTES
MEETING MINUTES - PAGE 1
`10
Chairman Young called the meeting to order at :.M'.
Commissioner Prante was present; Commissioner,, `,TT 1t4ent .
Amendments to
T. f��Il'..1n
Chairman Young read the amendments t�.- agenda.
the Agenda
There were no changes or additions.
Discussion Re-
Richard Isham, County Counsel, explained that
garding Proposed
the Central Oregon Christian School owns a parcel
Land Exchange
of approximately 6.4 acres within the Redmond Dry
with the Central
Canyon. The purpose for which they can use the
Oregon Christian
property does not coincide with their needs. Mr.
School
Isham was approached to see if there was property
(action item)
of similar value that could be exchanged. The
school identified a piece of property near Young
School off of Butler Market Road east of Bend. Mr.
Isham stated that he has talked with the City of
Redmond who would be in favor of the County
acquiring that property since their desire under
the canyon plan is to have as much land as possible
under public ownership. Mr. Isham stated that
Commissioner Tuttle has reviewed the proposal and
would like to proceed. Mr. Isham stated that a
formal agreement will be put together knowing that
it will be subject to final legislative action
after the required hearings.
It was the concensus of the Board to proceed to
gather appraisal certification on the two pieces of
property.
Approval of
Dave Hoerning, County Engineer, explained that
City of Bend
meetings were held last fall to coordinate the
Urban Area
federal aid secondary which is outside of the City
Map for Federal
on into the City limits for federal funding under
Aid Urban
Federal Aid Urban. This maps require
Boundary
signature of the City of Redmond, the State of
(action item)
Oregon, Highway Department, the City of Bend, and
Deschutes County.
MOTION: PRANTE moved to approve the City of Bend
Urban Area Map for Federal Aid Urban
Boundary.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 1
t
VOL 56 FACE 870
0
Signature of The Board of Commissioners approved awarding the
Contracts contract for paving of Lower Bridge Market Road,
for 1984 Deschutes Market Road, and Alfalfa Market Road
Overlay to the low bidder, R. L. Coats, in the amount of
Projects $542,000.
(action item)
MOTION: PRANTE moved to sign the contracts for the
1984 overlay projects in the amount of
$542,000.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Signature of
The Board
of Commissioners approved awarding the
Contracts for
contract
to the low bidder, R. L. Coats, in the
McGill L.I.D.
amount of
$62,450.
(action item)
MOTION:
PRANTE moved to sign the contract with R.
L. Coats for McGill L.I.D. in the amount
of $62,450.
YOUNG: Second
VOTE:
UNANIMOUS APPROVAL
Signature of
Dave Hoerning
explained that on Coyner Road in
Declaration
Redmond a
rock hump was removed from the road. and
of Dedication
The road
had to be shifted and a triangular piece
for Thomas and
of right
way is needed.
Constance Clark
(action item)
MOTION:
PRANTE moved to accept the Declaration of
Dedication for Thomas and Constance Clark.
YOUNG: Second
VOTE:
UNANIMOUS APPROVAL
Signature of Dave Hoerning explained that this is for a project
Declaration that will be done next spring for a little piece
of Dedication of property between Hemholtz Road and the Old
for George Redmond -Bend Highway. This piece of right-of-way
Trout and had to be acquired and after the project is done
Nora Copeland a portion will be vacated back.
(action item)
MOTION: PRANTE moved to sign the Declaration of
Dedication for George Trout and Nora
Copeland.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Signature of MOTION: PRANTE moved to sign the plat for
Plat of Awbrey Awbrey Butte Homesites Phase I.
Butte Phase I YOUNG: Second
(action item) VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 2
VOL 56 FAGE 871
OLCC Liquor
Before the Board of Commissioners were the
License
following Liquor License Renewals: Inn of the
Renewal
7th Mountain; Jake's Truck Stop; Sunriver
Applications
Lodge & Resort/Owls Nest; Sunriver Lodge & Resort/
19th Hole Restaurant; Tom's Market; Blimbie.
MOTION: PRANTE moved to approve the OLCC License
Renewals.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Other Staff/
Commissioner Prante explained that Dr. Craig
Public Concerns
Nielsen is unable to continue as a member of the
Central Oregon Business Advisory Committee and is
recommending Rosie Bareis to fill the position as
representative of the private education sector.
MOTION: PRANTE moved to appoint Rosie Bareis to
the Central Oregon Business Advisory
Committee Board.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Other Staff/
Dave Holt, principal & operator of Dave Holt, Inc.,
Public Concerns
and Jim Smolich, President & principal of Jim
Smolich Motors, came to the Board to express their
concerns regarding County bid specifications. Mr.
Holt stated that they have a concern with the bids
the County currently has out for passenger cars and
two and four wheel drive trucks. Mr. Holt said
that they have been excluded from bidding these
trucks and cars by virtue of the specifications
written for them. Mr. Holt said that according to
the specification for the two wheel drive pick up
truck, the engine shall be a 2.5 liter displacement
engine. Mr. Holt said that their engines are 2.4
liter in the three lines carried by both dealers
(Nissan, Toyota, and Isuza).
Commissioner Prante asked what the difference is
between the 2.5 liter and 2.4 liter engines.
Mr. Holt said that .1 liter would make 3 or 4 horse
power difference depending on the engine. Mr. Holt
continued that the specifications also requires a 6
cylinder engine, referencing a GM V-6 engine. Mr.
Holt said that if the County wants Chevrolet and
GMC trucks, they do not object, but would like the
bid to reflect this. Mr. Holt stated that bidding
for municipalities and government agencies is not a
profitable deal, but they like the products out in
front of the public. Mr. Holt continued that the
wheel base on the specifications calls for a 107.5
and their standard wheel base is 103.3. Mr. Holt
MEETING MINUTES - PAGE 3
MOTION: PRANTE moved to approve the Administrative
Procedures for Issuance of Burning Permits
as presented.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Signature of Richard Isham explained that this lease is for
Lease temporary office space for the Community Action
Agreement Agency and comes in under the budgeted amount.
for Community
Action Agency MOTION: PRANTE moved to sign the lease agreement
(action item) for the Community Action Agency.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 4
56 FAGE 872
VOL
said that he has been a dealer in Bend, Oregon for
12 1/2 years and Jim Smolich for 17 years. Mr.
Smolich employs 28 people and Mr. Holt employs 18.
The joint payroll and employee benefits paid out in
1983 total $1,065,233. Mr. Holt stated that 10 of
his employees own homes, 8 rent. Including the
building and property, Mr. Holt paid taxes last
year in the amount of $14,344. Mr. Holt said that
they feel they are a viable entity in the community
and a benefit to the County. Mr. Holt asked that
in the future bid specifications are written so
that all seven automobile dealership can have a
chance to bid. Mr. Holt stated that between the two
dealers they have trucks for a variety of
applications and feel they have knowledge and
expertise that could be of benefit to the people
who draw up the specifications.
Chairman Young said that this will be researched.
Signature of
Chairman Young explained that the Board of
Administrative
Commissioners are required by the State to issue
Procedures for
burning permits outside of regular fire districts.
Issuance of
Chairman Young read aloud the Administrative
Burning Permits
Procedures. These procedures allow for people who
require burning permits to call the Board of
Commissioners, who will in turn call the Local Fire
Chief. The Fire Chief will issue the permit, if
appropriate, with adequate restrictions. If a fire
gets out of control, agency writing permit will
respond to the emergency. Costs will be billed to
the County. Agency will assist in collection of
County costs from the permittee. Agency will have
no obligation to respond to emergencies outside
their jurisdiction except when permit was written.
MOTION: PRANTE moved to approve the Administrative
Procedures for Issuance of Burning Permits
as presented.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Signature of Richard Isham explained that this lease is for
Lease temporary office space for the Community Action
Agreement Agency and comes in under the budgeted amount.
for Community
Action Agency MOTION: PRANTE moved to sign the lease agreement
(action item) for the Community Action Agency.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 4
VOL 58 FAGE 873
Resolution No. Chairman Young read aloud the Resolution.
84-042,
Amending
MOTION:
PRANTE moved to adopt Resolution No.
Resolution No.
84-042, amending Resolution No. 84-041
84-041, to
to add additional property to the surplus
Add Additional
property list.
Property to
YOUNG: Second
the Surplus
VOTE:
UNANIMOUS APPROVAL
List
(action item)
Signature of
Richard
Isham explained that A. G. Edwards & Sons,
Letter of
Inc. have been seleted as financial consultants for
Intent with
the County.
A. G. Edwards
& Sons, Inc.
Regarding
MOTION:
PRANTE moved to authorize the Chairman to
Bond Sale
sign the letter of intent with A. G.
(action item)
Sons regarding Bond Sale.
YOUNG: Second
VOTE:
UNANIMOUS APPROVAL
Signature of Richard Isham explained that in the Tuamlo area
Easement to there is a problem in the winter months when the
Central line comes down because of overload. This easement
Electric will allow a higher calibur line in a better
Cooperative location. The area is currently under a grazing
(action item) lease and the lessee has indicated no objections.
Dave Hoerning has recommended approval.
MOTION: PRANTE moved to sign the easement to
Central Electric Cooperative.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Being no further business at this time, the Board recessed and will
reconvene at 1:30 to meet with Department Heads.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Al ert Yo
i `
Lois Bris ow Prante,
Commissioner
Laurence A. Tuttle, Commissioner
BOCC:ap
MEETING MINUTES - PAGE 5