1984-90249-Minutes for Meeting November 21,1984 Recorded 12/13/1984DESCHUTES COUNTY BOARD OF COMMISSIONERS : j 1-0
NOVEMBER 21, 1984 REGULAR MEETING MINUTES
Acting Chair Prante called the meeting to order. Commissioner Young
and Commissioner Tuttle were also present.
Amendments to Chair Prante read the amendments to the agenda.
the Agenda
There were no changes or additions.
Ordinance No.
Richard Isham, County Counsel, explained that this
84-033,
is the lease of a parcel on Awbrey Butte, former
Authorizing
PGT site. Approximately three months ago, Terry
Lease with
Cowan and a representative from PGT came before
Terry Cowan
the County and discussed the possible purchase of
and Signature
that facility and a transfer of the lease. At that
of Lease with
time, the County agreed to certain conditions.
Terry Cowan
Before the Board is a lease of the site to Terry
for Awbrey
Cowan and Ordinance authorizing the lease and also
Butte
a Quitclaim Deed from PGT to Terry Cowan and a
(action item)
Quitclaim Deed from Terry Cowan to the County. The
old 99 year lease with PGT will be replaced by a
current Awbrey Butte Lease.
MOTION: YOUNG moved for first and second readings
of the Ordinance by title only.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Chair Prante read aloud the title of Ordinance No.
84-033 for the first and second readings.
MOTION: TUTTLE moved the adoption of Ordinance No.
84-033.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MOTION: YOUNG moved to sign the lease with Terry
Cowan.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Update on Commissioner Tuttle stated that originally the
Status of update of the river study was planned for
River Study/ November 28, but because of several financial
Authorization agreements and cooperative agreements need to
to being an proceed in a timely manner. Mary Chase will
Expenditure update the status of the River study and Bill
of Funds Marlett will give additional information on
(action item) some of the cooperative agreements with the
University of Oregon and others.
Mary Chase, River Study Task Force, stated that
MEETING MINUTES - PAGE 1
Vrif 62 8
when the task force work began it was known there
would be changes with the responsibilities because
of the complex, broad -scoped project. Ms. Chase
stated that they are asking the County
Commissioners and City Commissioners to take a look
at the scope of responsibility of the River Study
Task Force. Ms. Chase stated that when they got
into the project they found some limitations in
what could be accomplished based on time and money.
The Technical Committee and Task Force are working
on a volunteer basis holding down full time jobs,
creating a constraint on time. Ms. Chase stated
that because of the major issues at stake, they
need to procees as quickly as possible. Originally
cumulative impact studies of the entire river
invloved with in -stream flow anaylsis was planned,
but because of the funding this is not reasonable.
Ms. Chase stated that the new draft of the Charge
of the River Task Force is a clear statement of
what can be accomplished within a reasonable amount
of time. Ms. Chase went over the new draft with
the Board. Ms. Chase said that the Task Force is
doing a good job in seeing that an objective,
factual study is made of the river.
Bill Marlett, River Study Planner, stated that the
authorization for expenditure of funds from the
County is to the enter into an agreement with the
University of Oregon. The two basic elements to
that effort is a benefit/cost analysis and tourism
analysis. The authorization to expend funds would
be for the tourism element in the amount of $5,000
in addition to the goal of.$10,000 from outside
sources. The additional $15,000 would be used to
cover an agreement with the University of Oregon to
conduct the tourism analysis. The cost analysis
would be conducted entirely in-house at the
University of Oregon. The tentative cost figure is
approximately $16,000, funds to be taken from the
LCDC grant received by the County. The remaining
$9,000 will be used primarily for the mapping
effort currently being worked on with Oregon State
University. Mr. Marlett stated that he spoke this
morning with FERC, who will be in Bend on December
13, 1984 for a meeting with the County, City,
State, and anyone interested. The purpose of this
meeting will be to discuss the cumulative impact
issue, whether or not they are significant given
the five pending project on the Deschutes River and
case specific findings on four of the five
projects.
MOTION: TUTTLE moved to authorize the expenditure
of $5,000 from General Funds so that a
MEETING MINUTES - PAGE 2
commitment can be made to the beginning of
the tourism element of the river study.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Chair Prante entertained a motion to accept the
revised work plan of the River Task Force.
MOTION: TUTTLE so moved.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Salvage Bids Neil Hudson, Director of Public Works, explained
on Chevrolet that bids were solicited from salvage companies.
Celebrity Mr. Hudson recommended the high bid of Greg's Auto
(action item) Mart be awarded the bid in the amount of $2,561.
Resolution No. 84-055 declaring the property
surplus was also before the Board.
MOTION: TUTTLE moved to approve Resolution No.
84-055 declaring a 1984 Chevrolet
Celebrity as surplus.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MOTION: TUTTLE moved to accept the bid of $2,561
from Greg's Auto Mart.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Consideration Neil Hudson explained that this is a renewal of an
of Maintenance on-going agreement to maintain these roads.
Agreement/
Special Road MOTION: TUTTLE moved to sign the Maintenance
District No. Agreement with Special Road District
1 (action item) No. 1.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Update on Neil Hudson explained that a report has been sent
Status of recommending the vacation be withdrawn and proceed
Rosland Road with the vacation of the maintenance of the road,
Vacation reverting it back to public status.
Mr. Isham explained that the action taken on the
withdrawal of this will be done at a later date.
Possible Neil Hudson explained that the City of Bend has
Approval of six projects they want concurrence on from the
FAU Project County. Bear Creek and 15th Street are
Requests reconstructions and the rest are overlay.
(action item) Mr. Hudson recommending concurring with this
request.
MEETING MINUTES - PAGE 3
va 62 ;
?r�
MOTION: YOUNG moved to concur.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Possible
Chair Prante opened the hearing.
Adoption of
Order No.
Neil Hudson explained that this is a right of way
84-288,
exchange for widening of the road east of 27th
Providing
Street.
for the
Exchange of
Being no further comments, the hearing was closed.
Real Property
with Peter
MOTION: TUTTLE moved for the adoption of Order
Caine
No. 84-288.
(action item)
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Possible
Mr. Hudson recommended approval of the contracts.
Signature
of Contract
MOTION: TUTTLE moved to sign the contract
Documents
documents for the Knott Landfill building
for Knott
relocation.
Landfill
YOUNG: Second
(action item)
VOTE: UNANIMOUS APPROVAL
The contract was awarded to Vieira's Concrete and
Construction, in the amount of $17,500.
Possible Richard Isham explained that this is an extension
Signature of of a Power Line Easement the County approved to
Power Line allow a inter—connect in the Tumalo area.
Easement with Mr. Isham recommended the Board grant the easement.
Central
Electric Chair Prante entertained a motion to approved the
Cooperative Power Line Easement with Central Electric
(action item) Cooperative.
MOTION: TUTTLE so moved.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Possible Richard Isham explained that some time ago the
Signature of County filed a deed to the Bureau of Land
Final Management. BLM had not completed an inspection
Documents of the property when the deed was filed and noticed
Regarding the County had granted some uses on the property
BLM and that had nevery been formalized. Before the Board
Deschutes is a packet of documents that places the power
County Land lines on easements instead of across property
Exchange and other items that need to be corrected.
(action item)
Chair Prante entertained a motion to sign a right
of way easement, power line easements, declaration
of dedication, and authorize signatures of
MEETING MINUTES - PAGE 4
VOL
correction warranty deed in the land exchange with
BLM.
MOTION: TUTTLE moved to approve the final
documents in the BLM Deschutes County land
exchange and authorize signature on the
correction warranty deed.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Signature of Chair Prante explained that this is in support of
Agreement river study and is an inventory of the natural
for Natural resources.
Resource
Inventory Chair Prante entertained a motion to sign the
with the Agreement.
Nature
Conservancy MOTION: YOUNG so moved.
(action item) TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Appointment Chair Prante explained that she would like to
to the appoint Commissioner Elect Richard Maudlin to the
Community Community Corrections Advisory Board and
Corrections entertained a motion to that affect.
Advisory
Committee MOTION: TUTTLE so moved.
(action item) YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Appointment Chair Prante recommended appointing the United
to the Senior Citizens of Bend to the Community Action
Community Agency Board of Directors. The United Senior
Action Citizens of Bend have selected Eileen Donaldson
Agency as their representative.
(action item)
MOTION: TUTTLE moved to make the appointment of
the United Senior Citizens of Bend, Inc.
as a member of the Community Action Agency
Board of Directors.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Appointments Commissioner Tuttle explained that the City of
to the Redmond Redmond recommended the following persons to
Site and serve vacancies on the Redmond Site and Design
Design Review Review Committee: Armondo Solitz, Debbie Newport,
Committee and Todd Sheets.
(action item)
MOTION: TUTTLE moved to confirm the appointments
to the Redmond Site and Design Review
Committee.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 5
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voL 62 FAVE122
Request for Before the Board were the following request for
Refunds refunds: Circle 4 Ranch, $525; Breen Electric,
$20.80; Hans Riverero, $35; Leslie Moser, $10;
Erwin Seevers, $18.20; Scott Dahlen, $20.80; and
Redmond Electric, $155.77.
Signature of MOTION: YOUNG moved to approve MP -84-13.
Minor Partition TUTTLE: Second
MP -84-13 and VOTE: UNANIMOUS APPROVAL
MP -84-19
(action item) Chair entertained a motion to sign the Declaration
of Dedication for MP -84-19.
MOTION: TUTTLE so moved.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MOTION: YOUNG moved to sign MP -84-19.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Other Staff/ Richard Isham explained that a problem had been
Public Concerns discussed with late payments on L.I.D. programs.
Mr. Isham said as a result of that discussion they
are preparing to take a much harder line on
delinquent payments. It was the consensus of the
Board to continue to proceed with more stringent
administration of the L.I.D. late payments.
Consideration Chair Prante stated that the LaPine area has been
of Technical
in the process of applying for
funds to resolve
Assistance,
the water
problems. COIC is
applying for a
Community
Community
Development Block Grant
to assist
Development
Lapine.
Deshcutes County must
make application for
Block Grant
that block.
for LaPine
Sewer System
Chair Prante
entertained a motion
that we agree to
and Commitment
apply for
the those funds for
the LaPine area sewer
of Financial
system.
Support from
Deschutes
MOTION:
TUTTLE so moved.
County
YOUNG: Second
(action item)
VOTE:
UNANIMOUS APPROVAL
Chair Prante stated that there is a possiblity that
there will be a gap in the secured funds and needed
funds not to exceed $10,000. Chair Prante
entertained a motion that Deschutes County makes a
commitment to support that venture if the total
block grant is not received.
MOTION: TUTTLE so moved.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 6
Possible Chair Prante entertained a motion to authorize
Signature Chairman Young to sign the agreement in the
of Maintenance amount of $984.
Service
Supplement MOTION: TUTTLE so moved.
with Management YOUNG: Second
Analysis Company VOTE: UNANIMOUS APPROVAL
(action item)
Chair Prante entertained a motion to authorize
Chairman Young to sign the agreement in the amount
amount of $2,160.
MOTION: TUTTLE so moved.
YOUNG: Second
VOTE: UNANIMOUS APPROVAL
Maintenance Chair Prante entertained a motion to authorize
Agreement with Chairman Young to sign the Agreement in the
Finzer Business amount of $288.
Systems for
Copier in MOTION: TUTTLE so moved.
Clerk's Office YOUNG: Second
(action item) VOTE: UNANIMOUS APPROVAL
Being no further business at this time, the Board recessed and will
reconvene at 1:30 for department head meetings.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
ALBERT/A). YO GV AIR
1 _
BR OW PRANTE, COMMISSIONER
LAURENCE A."TUTTLEA COMMISSIONER
MEETING MINUTES - PAGE 7