1985-09858-Minutes for Meeting February 27,1985 Recorded 5/9/1985VOL 64 FAru,_r 69
85'- 9858
DESCHUTES COUNTY BOARD OF COMMISSIONERS
FEBRUARY 27, 1985 REGULAR MEETING
Chairman Tuttle called the meeting to order at 10:00 a.m.
Commissioners Prante and Maudlin were present; Rick Isham, Legal
Counsel, was also present.
Amendments to Chairman Tuttle noted that the Health
the Agenda Department Remodel Bid Opening, and
Consideration of LaPine Lease Policies are
amendments to the agenda.
Bid Opening - Mike Maier, Director of Administrative Ser -
Health Dept. vices and Marshall Ricker, Architect, opened
Remodel the the bids for the Health Department
Remodel. See attached bid sheet. Chairman
Tuttle stated that the bid award would be
presented at the regular meeting next week.
Remonstrance
Chairman Tuttle opened the Remonstrance
Hearing for
Hearing for Squawback Woods L.I.D.
Squawback Woods
L.I.D.
Dave Hoerning, County Engineer stated that
there are 75 lots in Squawback Woods and the
Road Department received 45 remonstrance
letters. Mr. Hoerning stated that in order
to approve the L.I.D. 60% favorable response
07" "-
was needed. Mr. Hoerning recommended that
Squawback Woods L.I.D. be denied.
Gw:
Commissioner Prante requested information as
to why so many lot owners remonstrated.
Mr. Hoerning explained that approximately 226
trees would have to be cut in order to
:-
complete the project and the lot owners were
not pleased with that prospect.
MOTION: PRANTE moved that the formation of
the Squawback Woods L.I.D. be
denied.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Remonstrance
Dave Hoerning stated that this project is
Hearing for
located in the Lazy River South Subdivision.
Special Road
To date, the Road Department has received 24%
District #4
remonstrance of the 336 lots affected.
Chairman Tuttle opened the Remonstrance
Hearing for Special Road District #4 to allow
lot owners in that district to comment.
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VOL 64 FACE 61
Kathy Gordon stated that there are lots that
are said not to be buildable; however if a
septic system were to be installed and a
house constructed, would those owners be
charged for the road?
Mr. Hoerning explained that there are 17 lots
that are excluded and not assessed in this
district because they are unbuildable. The
lots can not be assessed for a larger amount
than what the value of the lot is.
Noble West, Tax Lot 3110-26D-3000, stated
discrepencies he found in Mr. Hoerning's
statements. He stated that initially he was
told that the road improvements would cost
each lot owner approximately $1,900 a lot.
However, now he is told that it will cost
$2,800. He also stated that Mr. Hoerning
quoted an amount of $994,000 to improve the
road; however in a recent letter from
Mr. Hoerning, the road improvement cost was
quoted as $944,000.
Chairman Tuttle requested a yes or no vote
from Mr. West. Mr. West voted against
formation of Special Road District #4.
Mr. Hoerning explained that he quoted a
figure of $1,900 per lot for the road
improvement after hearing information from
the lot owners in reference to the condition
of the road. The $1,900 figure was a
ball -park figure for a site unseen road.
Mr. Hoerning stated that as soon as he saw
the poor condition of the road he realized
the amount would be higher to complete the
improvement. Mr. Hoerning also explained
that the $944,000 figure in his letter was a
typograp 'cal error.
/�— Frank Worley, 53719 Bridge Road; John Eetsch,
52764 Bridge Drive; Ray Getite, 52837 Bridge
Drive, Micheal and Kathy Gordon;
Vince Kramer, Lots Four and Five; and
Mr. Langdon, 53785 Bridge Drive expressed
their opposition of the formation of Special
Road District #4, Lazy River South Subdivi-
sion.
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va 64 FAcE 64
Neil Hudson, Director of Public Works,
clarified the issue of the unassessed lots
stating that if the value of the lot is less
than the value of the assessment the bonding
company will not underwrite the selling of a
lot; therefore, those lots cannot be included
in an assessment for a road improvement.
Mr. Hudson also stated that there are 88
people (260) registered in opposition of the
road improvement.
Chairman Tuttle stated his concern regarding
the difference in the original estimate of
price per lot and the final figure assessed.
MOTION: PRANTE moved to postpone the
Board's decision on Special Road
District #4 L.I.D. to look into
the situation further.
MAUDLIN: Second.
Chairman Tuttle closed the Remonstrance
Hearing on Special Road District #4 L.I.D.
at this time.
VOTE: UNANIMOUS APPROVAL.
Chairman Tuttle stated that the decision on
formation of Special Road District #4 will be
made on March 27, 1985.
Remonstrance Chairman Tuttle opened the Remonstrance
Hearing for Hearing for First on the Hill Sites L.I.D.
First on the
Hill Sites L.I.D. Leonard Sherr, 19471 West Campbell; Jim
Gorman, Tax Lots 18-11-12DB 2101 and 18-11-
12D 2100; expressed their opposition for
First on the Hill Sites L.I.D. Mark Comes,
19506 Kemple; and Dennis Barker 19492 West
Campbell stated their concerns if the road
were not improved.
Mr. Hoerning explained that there were 51%
remonstrances for this project. Therefore,
it is his recommendation that the project be
denied.
Chairman Tuttle closed the Remonstrance
Hearing for First on the Hill Sites L.I.D.
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VOL 64 PAGE 65
MOTION: PRANTE moved to deny First on the
Hill L.I.D.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Appointments to Chairman Tuttle stated that the Board has
Panoramic Access received a request for appointments to
Special Road Panoramic Access Special Road District.
District
Chairman Tuttle also stated that the Board
has received alternate names to this request,
therefore, after placing ads in the news-
papers for additional applicants to Panoramic
Access Special Road District, the Board will
make a final decision on the appointments to
Panoramic Access Special Road District.
Consideration of
Mike Maier, Director of Administrative
Request for Title
Services explained that Remote Access
Companies to Ac-
and Onsite Access Agreements between
cess to Deschutes
Deschutes County and area title companies to
County Computer
tie into our central computer for information
and Possible Sig-
have been finalized and are ready for
nature of Agree-
approval by the Board. Mr. Maier stated that
ment
this will allow various title companies to
either 1) enter our building to access the
information, or 2) tie into our computer
from their own site to receive the requested
information. The charge to these companies
will be $75.00 a month to help defray the
cost of maintenance on the computer.
Mr. Maier stated that there are four com-
companies that are interested in the agree-
ments at this time.
Charles Hemphill, President of Bend Title
Company commended the County for their
involvement in the Remote/Onsite Access
program.
MOTION: PRANTE moved the approval and
authorization of signature for
the Agreement for Remote Access
to Bend Title and Deschutes Title
Companies.
MAUDLIN: Second.
VOTE: UNANIMOUS APPOVAL.
MOTION: PRANTE moved that we adopt, as a
policy for our general computer -
Onsite and Remote Access Agreements
as presented in draft form.
MAUDLIN: Second.
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VOL 64 66
VOTE: UNANIMOUS APPROVAL.
Resolution No.
MOTION:
PRANTE moved that we adopt Resolu-
85-009 Approving
tion No. 85-009 approving Juvenile
Juvenile Services
Services Comprehensive Plan.
Comprehensive Plan
MAUDLIN: Second.
VOTE:
UNANIMOUS APPROVAL.
Consideration of
MOTION:
PRANTE moved authorization of
Right of Way for
signature for Right of Way for
Cline Falls Road
Cline Falls Road and the Bend -
and the Bend-
Redmond Highway on the FAS Over -
Redmond Highway on
lay Project.
the FAS Overlay
MAUDLIN: Second.
Project
VOTE:
UNANIMOUS APPROVAL.
Acceptance of
MOTION:
PRANTE moved that we accept the
Knott Road Declar-
Knott Road Declaration of Dedica-
ation of Dedication
tion.
MAUDLIN: Second.
VOTE:
UNANIMOUS APPROVAL.
Consideration of
Postponed
until next week.
University of
Oregon/Ragatz Con-
tract Amendments
Consideration Sig-
MOTION:
PRANTE moved that we sign the
nature of Letter
letter to Bob McWilliams regarding Redmond
to Bob McWilliams
Urban Area Planning Commission Appointments.
Regarding Redmond
Urban Area Planning
MAUDLIN: Second.
Commission Appoint-
VOTE:
UNANIMOUS APPROVAL.
ments
Consideration of Chairman Tuttle stated that this request
Request to DEQ to to DEQ to hold a Public Hearing on the
Hold a Public Hear- transportation of PCB's through Deschutes
ing on the Trans- County would be supported by the Board and
portation of PCB's a letter stating the support would be sent.
through Deschutes
County
Ordinance No. MOTION: PRANTE moved that Chairman Tuttle
85-004, Providing read the first and second reading
for the Regular by Title only of Ordinance No. 85 -
Meetings of the 004.
BOCC, and Declaring MAUDLIN: Second.
an Emergency VOTE: UNANIMOUS APPROVAL.
Chairman Tuttle so read.
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VOL 64 FACE 67
MOTION: PRANTE moved that we adopt Ordi-
Signature of Rick Isham explained that we have an agree -
Amendment to ment with Book Publishing Company to complete
to Contract for the condification of County Ordinances. He
Condification stated that a law had been passed to protect
with Book Pub- the binding industry in the State of Oregon.
lishing Company Therefore, it is felt that we should amend
our contract with Book Publishing company to
have the condification of County Ordinances
printed here thereby complying with State
law.
MOTION: PRANTE moved that we amend our
existing contract with Book
Publishing Company.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Order No. 85-008 MOTION: PRANTE moved that we appoint
Appointing Kathy- Kathy Bailor -Wood Assistant Re -
Bailor -Wood Assis- cording Secretary.
tant Recording MAUDLIN: Second.
Secretary VOTE: UNANIMOUS APPROVAL.
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nance No. 85-004.
MAUDLIN: Second.
VOTE:
UNANIMOUS APPROVAL.
Ordinance No.
Rick Isham
provided detailed information
85-005 Establish-
regarding
the procedures for setting and
ing Procedures for
adjusting
fees and charges. He also stated
the Setting and
that a Public
Hearing on the fee amendments
Adjustment of Fees,
should be
considered. Chairman Tuttle
Charges and De-
stated that
this subject would be brought up
claring an Emer-
at the Department
Head Meeting next Wednesday
gency
to set up
requirements to tie into the budget
process.
MOTION:
PRANTE moved that Chairman Tuttle
read Ordinance No. 85-005 first and
second reading by Title only.
MAUDLIN: Second.
VOTE:
UNANIMOUS APPROVAL.
Chairman
Tuttle so read.
MOTION:
TUTTLE moved that we adopt Ordi-
nance No. 85-005.
PRANTE: Second.
VOTE:
UNANIMOUS APPROVAL.
Signature of Rick Isham explained that we have an agree -
Amendment to ment with Book Publishing Company to complete
to Contract for the condification of County Ordinances. He
Condification stated that a law had been passed to protect
with Book Pub- the binding industry in the State of Oregon.
lishing Company Therefore, it is felt that we should amend
our contract with Book Publishing company to
have the condification of County Ordinances
printed here thereby complying with State
law.
MOTION: PRANTE moved that we amend our
existing contract with Book
Publishing Company.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Order No. 85-008 MOTION: PRANTE moved that we appoint
Appointing Kathy- Kathy Bailor -Wood Assistant Re -
Bailor -Wood Assis- cording Secretary.
tant Recording MAUDLIN: Second.
Secretary VOTE: UNANIMOUS APPROVAL.
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