1985-15615-Minutes for Meeting June 06,1985 Recorded 8/1/1985�s-�ssls Q 65 FacE267
DESCHUTES COUNTY BUDGET COMMITTEE
JUNE 6, 1985
Chairman MacKenzie called the Budget Committee Meeting to order.
Commissioners Tuttle, Prante and Maudlin; Eileen Donaldson and
Mike Maier, Director of Administrative Service were in atten-
dance; Jack Tate was absent. Chairman MacKenzie stated that the
purpose of this meeting would be to review any proposed, recom-
mended and any adjustments to the budget documents. He also
stated that the Hearing Board will vote those changes into the
proposed budget.
Commissioner Maudlin noted corrections to the June 3, 1985 Budget
Meeting Minutes, stating that under the Department of Administra-
tion and Personnel, Mike Maier reported that a half time Office
Assistant II would be added to the Personnel Office to be shared
with the Board of Commissioners. The minutes should read that an
Office Assistant II will be added to the Personnel Office to be
shared half time with the Board of County Commissioners. _- --»
MOTION: PRANTE moved to approve the minutes of Rs`3_ 3
1985 as written and the minutes of June 3'�-.*980,
as corrected.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL
ASSESSOR'S OFFICE
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Mike Maier reported that requested adjustments total $9,000 to
fund a word processor, copy machine and drafting table for the
Assessor's Office. Commissioner Prante noted that $9,000 is
an estimate of the cost of the equipment; and if the actual
purchase price is higher, funds will be transferred to cover the
cost.
Chairman MacKenzie noted that the Board has the levity of
increasing the budget up to 10% and Mr. Maier concurred with
that statement.
In response to a question by JoAnne Rotsolk, Assistant to the
County Assessor, Commissioner Prante explained that the funds
will be allocated for computer hardware and that software
training will be completed by the Data Processing staff or an
outside consulting agency. Funds for the training would come out
of County contingency budget, not out of the Assessor's budget.
Mr. Maier stated that he has had conversations with Data Proces-
sing Manager, Dave Peterson, in regards to rewriting the Asses-
sor's system. It was noted that a proposal will be forthcoming
from Mr. Peterson to incorporate the Assessor's Department, The
Community Development Department, the Tax Office, the County
Clerk's Office, and a portion of the Road Department into one
land use data base system. Mr. Maier stated that it is a two
VOL 65 FAGg- 268
year project to program such a system. Mr. Peterson has been
working with John Andersen, Helen Rastovich, Dave Hoerning and
JoAnne Rotsolk to finalize the proposal for presentation to the
Board in mid-July.
Mr. Maier stated that the Assessor's Office requests the addition
of a Chief Appraiser; one Office Assistant IV, and two Office
Assistant III positions.
MOTION: TUTTLE moved to approve the request of $9,000 to
cover the cost of equipment for the Assessor's
Office.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Maier noted that under the general fund the transfer of funds
rom transient room tax is proposed at $623,000; however, CORA's
presentation predicted $684,500. The change will be noted on Page
one, Line 20 of the proposed budget.
Commissioner Prante noted that historically the Committee has
budgeted low; however every year receipts come in well above the
proposed figure. CORA has missed out on the income of the
difference until last year when the Budget Committee allocated
what the actual receipts were.
Mr. Maier noted that on page 124 of the proposed budget, CORA is
projecting $700,000; his projection is $625,000. Mr. Maier also
stated that CORA will not automatically get 20% of $700,000;
however, they will receive 20% of what is actually turned in.
Mr. Maier stated that CORA requests to be paid monthly; however,
his recommendation is to pay them quarterly.
Commissioner Prante noted that there is a $15,000 carry over to
CORA from last year.
MOTION: PRANTE moved to accept the CORA budget as
presented.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
GENERAL FUND
The revenue change in the General Health Department is as
follows:
Increase in fees $ 800.00
Increase in Grant Fees $ 24,476.00
Increase from March of Dimes $ 6,000.00
VOL 65 PACE 269
The revenue change in the Community Development Department is as
follows:
Decrease in the BPA grant -0-
EXPENDITURE CHANGES
Assessor's Office shows an increased amount for capital outlay.
The County Clerk is proposing a carry over of $3500.00 for
a reader/printing machine allocated in the 84/85 budget - she has
been advised of improved equipment and requests the capital
outlay be increased to $7500.00 to purchase the equipment.
The General Health Department is requesting an increase in
materials and services for drugs and syringes to $39,075.
The Community Development Department is requesting a full time
planner versus a planner for mid -year. The increase is noted at
$762,041. Also, in decreasing the money for contract services
from the BPA Grant, money must be added to contract clerical for
the river study, which would be on a as needed basis. $16,267
reflects the clerical and river study update.
County Counsel has increased the general fund by $10,000 in
professional services for clarification of ordinances.
The United Senior Citizens of Bend is requesting an increase from
$35,375 to $41,375 to pay the mortgage on their building.
Central Oregon Council on Aging is requesting an increase from
$10,400 to $12,400 for a transportation study.
The Convention Center Committee is requesting $15,000 for a
convention center study. However, there is nothing allocated in
the proposed budget at this time.
Mental Health Service Division has requested $302,778 for the
addition of a half time office assistant, additional professional
services and an increase in salary for a staff psychiatrist. The
money is transferred from the General Fund and is deposited into
the Mental Health fund.
The Board discussed the proposal by Central Oregon Economic
Development. COED has requested an increase of $25,000 for their
budget debt. The Budget Officer's recommendation is $15,000
Chairman MacKenzie stated that initially, COED was supported by
county funding; however, it was his understanding that once COED
got off the ground, they would seek money and gain assistance
from industry businss. Chairman MacKenzie stated that the
, va 65 ebcE 276
unty should be supportive of the efforts of COED and that he
recommends $20,000.
Commissioner Tuttle suggested that a procedure be established
for accountability of dollars spent by COED for auditing pur-
poses. Chairman MacKenzie noted that COED has been requested to
show accountability and has done so in the past year.
MOTION: Chairman MacKenzie entertained a motion to
allocate $20,000 to the COED budget.
PRANTE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL
The Cascade Center Committee requests $15,000.00 for funding a
professional feasibility study for a possible convention center
in Deschutes County. After lengthy discussion the Board deter-
mined that the County will commit under the following circum-
stances :
MOTION: PRANTE moved that the County will fund up to
$6,000 or 20% of the cost of a professional study
for the convention center when the following
conditions have been met:
1) established private non-profit status
and any other legal issues on the advice
of legal counsel have been met.
2) that they have a firm price for the
proposal and that they have other
committments for up to 80% of the cost.
DONALDSON: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: Chairman MacKenzie entertained a motion to approve
the General Fund expenditures as corrected.
PRANTE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Maier noted that the adjusted budget in the general fund is
$31,154,699.00.
MOTION: Chairman MacKenzie entertained a motion to approve
the budget summary as reviewed and the changes
will be made as noted in the final budget propo-
sal.
PRANTE: So moved.
DONALDSON: Second.
VOTE: UNANIMOUS APPROVAL.
VOL 65 PAGE 271
Discussion revolved around the salaries for elected officials.
Mr. Maier noted that the study has not come in as yet; however
his suggestion would be to accept the salaries as noted on the
June 3, 1985 memorandum for next year and if the study comes in
and shows a wide deviation then reconvene to discuss the change.
MOTION: TUTTLE moved to adopt the recommendations for
the salary for elected officials as set out in the
June 3, 1985 memorandum, which includes the 5%
increase.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman MacKenzie adjourned the meeting.
TDESHES COUNTY BOARD OF COMMISSIONERS
LAURE E A. TLE, CHA AN
O C NER
DICK MAUDLIN, COMMISSIONER
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