1985-29254-Minutes for Meeting November 27,1985 Recorded 12/24/1985von 70 PAcr 92
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DESCHUTES COUNTY BOARD OF COMMISSIONERS t�S�Y SLUE- PEdfOlLa�
NOVEMBER 27, 1985 REGULAR MEETING cQ ENHOx
Chairman Tuttle called the meeting to order at 9:00 a.m.
Commissioners Prante and Maudlin were in attendance; Rick Isham,
Legal Counsel was also present.
Other Staff/ Mike Maier, Director of Administrative Services,
Public Con- recommended to the Board, the purchase of new
cerns chairs to Conference Room A. Mr. Maier noted
that the chairs are 16 years old and are falling
apart. Mr. Maier noted that the stacking shell
chairs will be purchased with funds from Revenue
Sharing. Mr. Maier stated that the cost will be
approximately $4,000.00 for 100 chairs.
MOTION: PRANTE moved to authorize purchase of
chairs for Conference Room A.
TUTTLE: Second.
VOTE: TUTTLE AND PRANTE: Yes
MAUDLIN: No.
Chairman Tuttle stated that he had a request
for a modification of a fee on a minor partition
Dave Hoerning, Acting Public Works Director,
stated that Commissioner Prante forwarded a letter
to him from Mrs. VanHorn, the Manager of the
Oregon Water Wonderland Water Improvement
District, requesting authorization to put up
bulletin boards next to mail box locations
in the subdivision. Mr. Hoerning added that this
would allow people within the subdivision access
to minutes of meetings/notices, etc. Mr. Hoerning
stated that he met with Mrs. VanHorn at the site
and recommends the authorization.
MOTION: PRANTE moved to grant the request from
Oregon Water Wonderland to put up
Bulletin Boards.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Amendments to Chairman Tuttle noted that discussion regarding
the Agenda bond requirements for Eagle Crest was the amend-
ment to the agenda.
Discussion Rick Isham stated that Dave Jaqua, on behalf of
Regarding Bond Eagle Crest Partners Ltd., requested the
Requirements Board accept as a bonding requirement for
for Eagle a phase in the townhouse units, a bond from Arlen
Crest Keaton, General Contractor and partner in Eagle
Crest, in lieu of a bond from Eagle Crest.
�t
VOL 79 PACE 93
Mr. Isham stated that Eagle Crest feels that
because of the nature of development and
that they are unable to put up the $65,000.00 in
cash or secure a bond, that they are requesting
the Board accept the bond from Mr. Keaton.
Mr. Isham noted that Mr. Keaton does not owe any
direct duty to the County by reason of being the
general contractor of the project; therefore, the
only way that Mr. Isham feels this request can be
accomplished is to have Mr. Keaton become the
guarantor of the improvement which can be signed
by Eagle Crest and have that guarantee be bonded.
Mr. Isham noted that Chairman Tuttle reviewed the
situation and felt that if Mr. Keaton was receiv-
ing, as a result of his work on the project,
limited partnership credits, his guaranteeing
obligation of the partnership constituting Eagle
Crest Partners Ltd., might change his status from
limited to a general partnership. Mr. Isham
stated that if that occurs; it may change or
destroy the legal position of Eagle Crest Partners
Ltd.
Mr. Isham requested the Board to indicate how they
wished him to proceed with this issue.
After lengthy discussion, Commissioner Maudlin
suggested that if Mr. Keaton is willing, and has
the financial capacity to issue the bond on his
own, then nothing would preclude him from being
the guarantor on that bond to the bonding company
and having the bond issued from Eagle Crest.
Chairman Tuttle requested this issue be finalized
at the 1:30 p.m. department head meeting this
afternoon. Mr. Isham requested that items number
five and six also be taken up at the 1:30 p.m.
meeting this afternoon.
Public Hearing Commissioner Maudlin noted that proper notifica-
Regarding the tion for a Public Hearing on the LaPine Sewer
LaPine Sewer Grant Application was not given; therefore,
Project Grant the hearing will be scheduled at a later date.
Application
Possible Ap- Chairman Tuttle stated that this is an order
proval of Bud- transferring cash in the aggregate of $530,000.00
geted Trans- from and within various funds in Deschutes County
fers budget and directing entries.
MOTION: PRANTE moved to sign Order No. 85-134.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion
Regarding
Central
Purchasing
Possible Sig-
nature 85-042,
Approving
Juvenile
Services Com-
prehensive
Plan
Possible Sig-
nature of
Personal Ser-
vices Contract
with Janet
Hains
Possible Sig-
nature of
Agreement to
Relinquish
Right to Oc-
cupy County
land by U.S.
Forest Service
Possible Sig-
nature of
Maintenance
Agreement
Renewal No-
tice with GBC
for Word
Finishing Sys-
tem in Clerk's
Office
Possible Sig-
nature with
Gary Davidson
for Sheriff's
Office Remodel
Possible Sig-
nature of Tax
Refund Order
No. 85-133
VOL 70 PACE 94
Mr. Maier stated that he is in the process of
identifying suitable space for a central stores
warehouse for the County.
MOTION: PRANTE moved to sign Resolution No.
85-042, Approving Juvenile Services
Comprehensive Plan for Deschutes
County for the 1985-86 Fiscal Year.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved to sign Personal Services
Contract with Janet Hains for
telephone training.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Isham recommended the Board authorize
abandonment of a -site on Awbrey Butte; allowing.
access for inventory and evaluation. The site
has been abandoned for several years.
MOTION: PRANTE moved to authorize the site
to be abandoned.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved to authorize Chair to
sign the Agreement Renewal Notice with
General Binding Corporation for Word
Finishing System in the County Clerk's
office
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL
MOTION: PRANTE moved to sign the contract with
Gary Davidson for Sheriff's Office
Remodel, in the amount of $8,435.00.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved to sign Tax Refund Order
No. 85-133, in the aggregate amount of
$2,504.74.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
VOL
Chairman Tuttle continued the meeting to 1:30 p.m.
70 px�E 95
Chairman Tuttle opened the contination of the regular meeting at
1:30 p.m.
Possible Sig- Mr. Isham stated that when the original Resolution
nature of Res- was drafted, it was circulated to the Department
olution No. Heads for review. The Library had listed N/C
85-041, Amend- on the form that was sent out under the Ordinance.
ing Resolution Mr. Isham stated that the Library thought NIC
No. 85-014, meant "no change"; however, the ordinance was
Adopting Fees drafted with NIC to mean "no charge".
and Charges
Mr. Isham stated that this amends the exhibit to
specify the amount.
Mr. Isham stated that the other amendment refers
to the legislature acting in amending fees in the
Clerk's Office - fees to be charged for certain
activities.
MOTION: PRANTE moved to adopt Resolution No.
85-041, amending Resolution No. 85-014,
adopting fees and charges.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Sig- MOTION: PRANTE moved to authorize Chair to read
nature of first and second reading by title only
Ordinance No. of Ordinance No. 85-036, authorizing
85-036, Deschutes County General Obligation
Authorizing Improvement Bonds.
Deschutes MAUDLIN: Second.
County General VOTE: UNANIMOUS APPROVAL.
Obligation
Improvement Mr. Isham noted that it was not necessary for the
Board to sign the exhibit at this time; however,
the exhibit will need to be sign at a later date.
Chairman Tuttle read the first reading of Ordi-
nance No. 85-036.
Chairman Tuttle read the second reading of Ordi-
nance No. 85-036.
MOTION: PRANTE moved to adopt Ordinance No.
85-036.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
V10L 79 PAcF_ 96
Mr. Isham referred to the item which would allow
County Counsel to prepare necessary documentation
for forfeiture of vehicles in drug and/or alcohol
related crimes.
MOTION: PRANTE moved to authorize County Counsel
to prepare necessary documentation for
the forfeiture of vehicles in drug/and
or alcohol related crimes.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion Re- Mr. Isham stated that it appears that Eagle Crest
garding Bond does not wish to proceed under the methodology
Requirement approved by the County this morning. Mr. Isham
for Eagle noted that there is confusion as to whose role
Crest is what within Eagle Crest development. Mr. Isham
stated that the County would have some sort of
disclosure because we do not know who we are
dealing with. Mr. Isham stated that Eagle Crest
plans to meet with the Planning and Building
Departments to develop an understanding and to
request a modification of their permit.
Chairman Tuttle suggested that before the Planning
and Building Departments enter into agreements
that the Board have a chance to review it.
The meeting was adjourned.
DEC TES COUNTY BOARD OF COMMISSIONERS
LAURENCE A. TUTTLE, HAIRMAN
LOIS BRISTOW P TE, COMMISSIONER
D MAUDLIN, COMMISSIONER
BOCC:kbw
85-102