1986-02457-Minutes for Meeting January 15,1986 Recorded 2/5/1986I ,�
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FEB 61�-J
86- 2457
DESCHUTES COUNTY BOARD OF COMMISSIONERS Vol, 7Oz�
JANUARY 15, 1986 REGULAR MEETING
Chairman Prante called the meeting to order at 9:00 a.m.
Commissioners Tuttle and Maudlin were in attendance; Rick Isham,
Legal Counsel was also present.
Amendments to
Chairman Prante noted that there were no
the Agenda
amendments to the agenda.
Public Hearing
Dave Hoerning, Acting Public Works Director,
and Possible Sig-
reported on procedures for road vacations of
nature of Orders
all of Lombardy Road, a portion of Sipchen,
for Road Vacations
an un -named road in Paulina View Estates.
of All of Lombardy
Road, a Portion of
Sipchen, all of an
Un -named Road in
Chairman Prante opened the Public Hearing on
Paulina View
the road vacation of all of Lombardy Road.
Estates
Mr. Hoerning stated that this is a unique
situation that is normally not encountered
in the distribution of the property and read
the following letter into the record:
C
--f_r
We, Orin A. and Eleanor I. Reed, and James
+=
R. and Antonio Kempert, do hereby petition to
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vacate Lombardy Avenue between Lot 13, Block
16, and Lot 13, Block 5, in Orion Estates,
Deschutes County, Oregon. Our agreement
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between ourselves is for the Kemperts to take
the northern 20 feet of Lombardy Avenue
beginning at the southwest corner of Lot 13,
Block 5, and running east 130 feet following
the property line. The balance of Lombardy
Avenue would go to the Reeds with the
agreement that they pave the driveway on the
Kempert's side which has been completed. .
The letter is signed by Orin A. Reed, Eleanor
I. Reed, James R. Kempert, and Antonio
Kempert.
Chairman Prante asked Mr. Kempert if he had
any comments for the record.
James R. Kempert, 20984 Greenmont Drive,
Bend. Mr. Kempert requested information
regarding easements. Mr. Hoerning stated
that all utility companies had been checked
and their easements are all within Greenmont
Avenue which borders the lots.
MOTION: TUTTLE moved to continue the
Hearing under consideration of
Order No. 86-022 for one week.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante opened the Public Hearing
on the road vacation of a portion of Sipchen
Road. Chairman Prante requested comments,
hearing none, she closed the Hearing.
Mr. Hoerning stated that the petition was
initiated by the County during the construc-
tion on Knott, Sipchen Road and 15th Street.
MOTION: TUTTLE moved to adopt Order No.
86-001, vacating a portion of
Sipchen Road.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante opened the Public Hearing on
road vacation of an un -named road in Paulina
View Estates.
Mr. Hoerning stated that the petition was
received November 8, 1985, and signed by
adjoining property owners in the area.
The portion of the road to be vacated is
located between Lot 9, Block 1, and Lot 1,
Block 5, Paulina View Estates First Addition.
Chairman Prante requested comments, hearing
none, she closed the Hearing.
MOTION: MAUDLIN moved to adopt Order No.
86-004, vacating an un -named road
in Paulina View Estates.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature Mr. Hoerning stated that this is for the
of Agreement with Department of Public Works Office Building
Gary Davidson to provide a separate room to house the
Construction for computer system. Mr. Hoerning stated that
Public Works the following quotations were received for
Department Re- the project:
model
G.A. Davidson $ 9,672.50
R.C. Crum $11,775.00
David Rink Construction $12,460.00
vol, 76 Fa,(T 625
Mr. Hoerning stated that the quotation from
G.A. Davidson is below $10,000 and complies
to the specifications. Mr. Hoerning recom-
mended to the Board that the award of
the remodeling project go to G.A. Davidson
in the amount of $9,672.50.
MOTION: MAUDLIN moved to award the bid to
G.A. Davidson Construction in the
amount of $9,672.50, for remodel of
Public Works Department.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE entertained a motion to
authorize Chair to sign the
Authorization to Pacific Northwest
Bell Telephone Company for Removal
of Aerial Cable and Poles.
TUTTLE: So move.
MAUDLIN: Second.
MOTION: TUTTLE moved signature of contract
documents to G. A. Davidson
Construction.
MAUDLIN: Second.
VOTE: UNANIMOIUS APPROVAL.
Possible Signature
MOTION: TUTTLE moved to authorize Chair to
of Special Use
sign the Special Use Permit with
Permit with
Deschutes National Forest Service
Deschutes National
for Storage Yard, Todd Creek area.
Forest Service for
MAUDLIN: Second.
Storage Yard, Todd
VOTE: UNANIMOUS APPROVAL.
Creek Area
Possible Signature
Mr. Hoerning stated that this is a culmina -
of Authorization to
tion of a two year project of putting to -
Pacific Northwest
gether agreements for construction of a
Bell Telephone Co.
new connection between Izzy's Pizza
for Removal of
and M. Jacobs to serve Sears and the
Aerial Cable and
shopping center. Mr. Hoerning stated
Poles
along O.B. Riley Road there are some aerial
telephone lines that follow Third Street and
the Agreement was made with the parties that
the County would share in the 50/50 cost and
it has been asked that that part of the
agreement be completed. The cost is approxi-
mately $15,000.00. Mr. Hoerning stated that
the Telephone Company has been contacted and
has sent out authorizations to each party for
signature.
MOTION: PRANTE entertained a motion to
authorize Chair to sign the
Authorization to Pacific Northwest
Bell Telephone Company for Removal
of Aerial Cable and Poles.
TUTTLE: So move.
MAUDLIN: Second.
VOL 76 FAcF 626
Mr. Isham asked if these telephone lines were
within the existing right of ways?
Mr. Hoerning stated that portions of the
lines are on the existing right of way and
the remaining lines cross over a piece of
Arnie Swarens property and crosses the
the right of way at Taylor Rental.
Mr. Isham asked if they were going to vacate
their easements across that property?
Mr. Hoerning stated that he is not certain of
the telephone company's plans; however, will
contact them today.
Mr. Isham stated that he has been working on
the documents for this project and there
appears to be details regarding easements
that could not be located. Mr. Isham noted
that if there is a relocation of a utility,
then the company would have to give up their
easement in the area because they wouldn't
have any use for it.
Chairman Prante asked if this item could be
postponed until next week to get Mr. Isham's
questions answered.
Mr. Hoerning stated that there would not be a
problem with postponing this item.
Commissioner Tuttle withdrew the motion and
Commissioner Maudlin withdrew the second on
the motion.
Request to Dennis Maloney, Juvenile Department Director,
Establish a Com- stated that the Board has received a letter
mittee to Review requesting the appointment of a committee
Guidelines for from the County with liason services by Mike
the Juvenile Maier. The committee would work to bring
forth a proposal to the Board outlining
what circumstances the County could receive
funds to establish a detention center using
the State dollars that have been identified.
Mr. Maloney stated that he is fully aware of
long term concerns in this area and will make
certain the County is not financially
strapped.
Chairman Prante noted that the requested
committee members are as follows:
Possible Signature
of Contract with
Oregon Traffic
Safety Commission
for Deschutes
County Comprehensive
Community Occupant
Protection Program
Grant
Possible Signature
of Marine Safety
and Law Enforcement
Contracts
VOL 70 FADE 627
Chief Dave Malkin, Bend Police Department
Roy Miller, District Attorney's Office
Terry Rahmsdorff, Public Defender's Office
Ernie Mazorol, Court Services
Jerry Horn, Children Services Division
Anne Van Dusen, Mental Health Services
MOTION: PRANTE entertained a motion to
appoint the committee as presented.
MAUDLIN: So moved.
TUTTLE: Second.
Commissioner Tuttle noted that a Redmond
representative was not on the list and
encouraged addition of a Redmond member.
Mr. Maloney stated that he would welcome
support from that area.
VOTE: UNANIMOUS APPROVAL.
Mr. Maloney stated that prior to leaving
Wisconsin, a concept paper was developed for
alternatives to detention. Mr. Maloney
stated that permission from the Board is
needed to continue with the project.
Mr. Maloney noted that the funds ($48,000.00)
are renewable, providing an alternative
detention specialist whose position would be
funded by State.
MOTION: TUTTLE moved authorization of the
application for funds from the
State to assist in identifica-
tion of the detention facility
program.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: TUTTLE moved to authorize Chair
to sign the Contract with the
Oregon Traffic Safety Commission
for Deschutes County Comprehensive
Community Occupant Protection
Program Grant.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Postponed.
Possible Signature
of Order No. 86-005
Establishing 16th
Street and "H" Ave.
as County Roads
VOL 70 FAUF 628
MOTION: TUTTLE moved to sign Order No.
86-005.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION:
of Order No. 86-006
Establishing Stellar
Drive, Solar Drive, VOTE:
Milky Way, Lunar
Drive, Elsinore
Road, Meteor Road
and Indio Road as
County Roads
Possible Signature MOTION:
of Order No. 86-007
Establishing Ser-
pentine Dr., Herrel VOTE:
In., Central Way,
Shanks Ln., Prairie
View Dr., Sprague
Loop, Fawn Ct.,
Forest Ct.,Walker
Way, Loop Dr., Forest
Rd., Clover Ct.,
Timber Lane Loop,
Ferndale P1.,
Hidden Glen Ct.,
Northridge Dr.,
Shadow Ct., Pine
Grove Rd., Bridge
Dr., Bridge Ct.,
Eagle Ct., Otter
Dr. as County Roads
Possible Signature
of Order No. 86-
008, Establishing
Zircon Dr. and
Platinum Dr. as
County Roads
Consideration of
Consent to Assign-
ment Between
United Telephone
Company of the
Northwest and
Pacific Northwest
Bell Company
TUTTLE moved to sign Order No.
86-006.
MAUDLIN: Second.
UNANIMOUS APPROVAL.
TUTTLE moved to sign Order No.
86-007.
MAUDLIN: Second.
UNANIMOUS APPROVAL.
MOTION: TUTTLE moved to sign Order No.
86-008.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Postponed.
Possible Signature Withdrawn.
VOL 70 FAGF 69
of Order No. 86-011,
Establishing the
Recycling Education
and Promotion Fund
Possible Signature Karen Green, Assistant Legal Counsel, stated
of Resolution No. that this Resolution is to reflect the $.50
86-001, Adopting increase in the landfill user fees effective
a Landfill User February 1, 1986, to cover the recycling
Fee for County promotion program in the County.
Recycling, Educa-
tion, and Promo- MOTION: MAUDLIN moved to adopt and sign
tion Program, and Resolution No. 86-001.
Providing an TUTTLE: Second.
Effective Date VOTE: UNANIMOUS APPROVAL.
Possible Adoption Postponed.
of Deschutes
County Employee
Manual and County
Policies
Possible Signature Postponed.
of Appropriation
Transfer and
Budgeted Transfer
Consideration of Mike Miller, Solid Waste Manager, stated that
Nominees for the there are two nominees to the Solid Waste
Solid Waste Ad- Advisory Committee, bringing the committee to
visory Committee full force. Mr. Miller noted that Roger
Allan and Diane Iverson would like to be
considered for appointment to the committee.
MOTION: TUTTLE moved appointment to the
Solid Waste Advisory Committee by
the two nominees.
MAUDLIN: Second.
Chairman Prante noted that their terms will
expire June 30, 1988.
VOTE:
Possible Acceptance MOTION:
of a Request by
Bend Research Inc.,
to Waive Dump Fees
at the Knott Land- VOTE:
fill for the "Good
Friday Clean-up
Campaign
UNANIMOUS APPROVAL.
TUTTLE moved to allow the waiver of
fees for the Good Friday Clean-up
Campaign.
MAUDLIN: Second.
UNANIMOUS APPROVAL.
Other Staff/Public None noted. VOL 70 PAcF 63o
Concerns
The meeting was recessed until 10:00 a.m. for the purpose of a
Public Hearing regarding a vacation of a portion of Second Street
and Cascade Street (alleys and blocks) in LaPine.
Chairman Prante noted that prior to the Public Hearing regarding
a vacation of a portion of Second Street and Cascade Street in
LaPine it is necessary to consider possible signature of Resolu-
tion No. 86-004, amending Resolution No. 85-030, nunc pro tunc as
of December 4, 1985.
MOTION: MAUDLIN moved to sign Resolution
No. 86-004.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante noted that it is necesary to consider possible
signature of Order No. 86-014, amending Order No. 85-113, nunc
pro tunc as of December 4, 1985.
Larry R. Phillips, 16221 Second Street.
Mr. Phillips stated that this is their
property and requested this property be
vacated to offer more privacy.
MOTION: MAUDLIN moved to sign Order No.
86-014.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Public Hearing and
Chairman Prante opened the Public Hearing re -
Possible Signature
garding the vacation of a portion of Second
of an Order Regard-
Street and Cascade Street (alleys and blocks)
ing the Vacation
in LaPine.
of a Portion of
Second Street and
Mr. Hoerning noted that the petition was
Cascade Street
circulated by Ellen Phillips, signed by
(alleys and blocks)
the Phillips and Sandra Johnson asking that
in LaPine
Lots 1 through 18, Block 4 and Lots 1 through
18 Block 7, the alleys in Block 4 and 7,
Cascade Street from the south right of way
line of Second Street to the north right of
way line of Third Street and Second Street
from the east right of way line from Pengra
Street to the west right of way line from
Walker Street all within the first addition
to the LaPine subdivision, Deschutes County
Oregon be vacated.
Chairman Prante asked for comments.
Larry R. Phillips, 16221 Second Street.
Mr. Phillips stated that this is their
property and requested this property be
vacated to offer more privacy.
VOL 70 FACE631
Chairman Prante requested further comments,
hearing none, she closed the Hearing.
MOTION: TUTTLE moved to sign Order No.
86-015.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
The meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
O�iyL�
BRISTOW PRANTE, CHAIRMAN
LAUREN E A. TUTTLE, COMMISSIONER
CK UDLIN, COMMISSIONER
BOCC:kbw
86-102