1986-02458-Minutes for Meeting January 22,1986 Recorded 2/5/198686- 2 58 Y E_E3 J' l?
DESCHUTES COUNTY BOARD OF COMMISSIONERS VOL
JANUARY 22, 1986
Chairman Prante called the meeting to order at 9:00 a.m.
Commissioners Tuttle and Maudlin were in attendance; Rick Isham,
Legal Counsel, was also present.
Amendments to
the Agenda
Possible Signa-
ture of Forest
Patrol Contract
co
Ca
e.x..
t. r_ta
Presentation from
the United Senior
Citizens of Bend
Possible Signature
of Empire Boule-
vard Project Con-
tracts
Possible Signature
of Authorization
to Pacific North-
west Bell Telephone
Company for Removal
of Aerial Cable and
Poles
Chairman Prante noted that there were
no amendments to the agenda.
Darryl Davidson, Sheriff's Department,
stated that he is presenting for signature,
the Forest Service Contract for the next nine
months. Mr. Davidson stated that the
contract amount is $29,000.00 for the
remainder of the federal year.
MOTION: TUTTLE moved to sign the contract
with the U.S. Forest Service for
forest service patrol.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Bob Slawson, 526 NE Burnside, Bend.
Mr. Slawson stated that on behalf of the
United Senior Citizens of Bend, we wish to
inform the Board that due to the County's
financial help and support, the seniors have
paid off the mortgage to the Bend Senior
Center. Mr. Slawson extended an invitation
to the Commissioners to attend their open
house on Saturday, February 15, 1986 from
1:00 to 4:00 p.m. Mr. Slawson introduced
Grace Saunders and Al Triplett, president of
The United Senior Citizens of Bend.
MOTION: MAUDLIN moved signature of the
Empire Boulevard Contracts subject
the review by Legal Counsel.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Continued.
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REGULAR MEETING 1/22/86
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VOL 70 PAGE 600
Possible Signature Dave Hoerning, Acting Public Works Director,
of Order No. 86- stated that an exhibit in the Order has been
002, an Order changed to reflect how the property will be
Vacating divided.
all of Lombardy
Avenue Chairman Prante opened the Public Hearing
on the vacation of Lombardy Avenue. Chairman
Prante requested comments, hearing none, she
closed the public hearing.
MOTION: TUTTLE moved signature of Order
No. 86-002.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature
MOTION: MAUDLIN moved signature of the
of Personal Ser-
Personal Services Contracts for the
vices Contracts
Awbrey Butte Forest Fuels Program.
for the Awbrey
TUTTLE: Second.
Butte Forest Fuels
VOTE: UNANIMOUS APPROVAL.
Program
Possible Signature
MOTION: TUTTLE moved to sign the Bargain
of Bargain and
and Sale Deeds from Deschutes
Sale Deeds from
County to Jackson.
Deschutes County
MAUDLIN: Second.
to Jackson
VOTE: UNANIMOUS APPROVAL.
Possible Signature
MOTION: MAUDLIN moved to sign the Bargain
of Bargain and
and Sale Deeds from Deschutes
Sales Deeds from
County to Vincent E. Gisler.
Deschutes County to
TUTTLE: Second.
Vincent E. Gisler
VOTE: UNANIMOUS APPROVAL.
Discussion Regard-
Karen Green, Assistant Legal Counsel, stated
ing Delinquent
that there are 978 delinquent personal
Personal Property
property taxes ranging in amounts from
Taxes
$20.00 to $42,000.00. Ms. Green noted that
the total delinquency is $437,751.22.
Ms. Green stated that the program they wish
to initiate will be to send notices of
deliquency to all of delinquent accounts
from the Treasurer's Office this week.
Ms. Green stated that the notices will
provide the date of payment as February
18, 1986, and will also state that after that
date the warrants to enforce payments of the
delinquent taxes will be published in the
Bend Bulletin. Ms. Green noted that the law
PAGE TWO
REGULAR MEETING 1/22/86
vol, 76 PAu 634
requires that they be published for four
consecutive weekly publications. Ms. Green
stated that they are hoping that the publica-
tions will cause a number of people to come
in and pay their delinquent property taxes.
For those that are not paid at that time, a
number of collection remedies are available
and what is proposed is to go through
the delinquent accounts and collect randomly
those accounts which appear to be good for
collections. Ms. Green stated that a number
of avenues of collection garnishments are
available, i.e., attachment of the property
and selling it at auction, putting liens
on real properties owned by the parties that
have the personal property delinquencies.
Commissioner Maudlin asked if these accounts
that total $437,000 include interest?
Ms. Green stated that they include interest
and penalties.
Commissioner Maudlin stated that there have
been successful tax collection efforts in
various areas around the country wherein they
are given a specified amount of time to pay
the taxes without penalty. Commissioner
Maudlin asked if this was acceptable in
Deschutes County.
Ms. Green stated that she and Rick Isham had
discussed the possibility of an amnesty
program and found that the Commissioners are
prohibited by law from waiving interests and
penalties.
It was a consensus of the Board to direct
Legal Counsel to proceed with the program.
Signature of Mike Maier, Director of Administrative
Ordinance No. Services stated that a portion of the
86-011, Amend- Personnel Rules and procedures were
ing the Personnel adopted approximately four years ago.
Rules and Possible Mr. Maier stated that there are a
Adoption of the number of changes that the Board
Deschutes County is aware of and a number of new rules and
Employee Manual procedures.
PAGE THREE
REGULAR MEETING 1/22/86
Possible Signature
of Appropriation
Transfers and
Budgeted Transfers
` VOL 70 PA`:F 635
MOTION: TUTTLE moved the first and second
reading by title only, of Ordinance
No. 86-011.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: MAUDLIN moved to adopt Ordinance
No. 86-011.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Maier stated that also included in this
booklet are the policies which have been
previously approved by the Board; however,
there is an addition of a Sexual Harassment
Policy and the modifications to the Fair
Labor Standard Act Policy, allowing for the
culmination of comp time.
MOTION: TUTTLE moved to accept the policies
as included in the handbook for the
Board's review.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Maier stated that the Assessor's Office
is over in their appropriations of $230.00
in their capital outlay and that will bring
them in balance from contingency to cover
the expense.
Mr. Maier reported that the budgeted transfer
is from the General Fund to the Mental Health
Services Fund.
MOTION: PRANTE entertained a motion to sign
Resolution 86-005, transferring
appropriations within the General
Fund of Deschutes County Budget and
directing entries, $230.00 in the
Assessor's Office.
TUTTLE: So move.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
PAGE FOUR
REGULAR MEETING 1/22/86
I
Possible Signature
of a Condo Plat for
Sunriver Airport
Condominiums
Possible Signature
of Letters of Re-
appointment to the
Redmond Site and
Design Review Com-
mission
Possible Signature
of Letters of Ap-
pointments to COBAC
VOL 70 PAGE 636
MOTION: PRANTE entertained a motion to sign
Order No.
86-016, an order trans-
ferring
cash in the aggregate
amount of $150,000.00 from and
within various
budgets of the
Deschutes
County Budget and
directing
entries.
TUTTLE:
So move.
MAUDLIN:
Second.
VOTE: UNANIMOUS
APPROVAL.
MOTION: TUTTLE moved to sign the Condo Plat
for Camp Abbott Hangar Condominiums
Phase III.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: TUTTLE moved to re -appoint Phil
Boyle, Steve Buettner, and Jim
Kanoff to the Redmond Site and
Design Review Commission.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: TUTTLE moved to appoint Dave Smith,
Bob Eberhard, and Marc Perrett to
the Central Oregon Business
Advisory Council.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: TUTTLE moved to appoint Robert
of Letter of Ap- Smart to Unit Six Special Road
pointment to Unit District.
Six Special Road MAUDLIN: Second.
District VOTE: UNANIMOUS APPROVAL.
Other Staff/Public Chairman Prante noted that Ordinance No. 86 -
Concerns 012, moving the regular commission meetings
to 10:00 a.m. on Wednesday.
MOTION: TUTTLE moved first and second
reading of Ordinance No. 86-012,
by title only.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
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REGULAR MEETING 1/22/86
VOL 70 FACE 63 7
MOTION: TUTTLE moved adoption of Ordinance
No. 86-012.
MAUDLIN: Second.
VOTE: PRANTE AND MAUDLIN: Yes.
TUTTLE: No.
Commissioner Tuttle stated that he disagrees
with changing the hours of the meeting time;
however does not want to see a procedural
problem.
Commissioner Tuttle withdrew his no vote and
changed his vote to yes.
Chairman Prante noted for the record that
this Ordinance applies to Monday and Wednes-
day meetings of the Board.
Chairman Prante noted that the travel
expense sheet has been revised, allowing $.21
per mile reimbursement, as indicated by the
Department of Revenue.
The meeting was adjourned.
DESCHUTES COUNTY BOARD O COMMISSIONERS
I BRISTOW PRANTE, CHAIRMAN
LAURENCE 'i. TUTTLE, COMMISSIONER
CK MAUDLIN, COMMISSIONER
BOCC:kbw
86-102
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REGULAR MEETING 1/22/86