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1986-06134-Minutes for Meeting May 22,1985 Recorded 4/2/198686- 6134 DESCHUTES COUNTY BOARD OF COMMISSIONERS 71 FACE -543 ,�j 43 MAY 22, 1985 REGULAR MEETING Chairman Tuttle called the meeting to order at 7:30 p.m. Commissioners Prante and Maudlin were in attendance; Rick Isham, Legal Counsel was also present. Amendments to Chairman Tuttle read aloud the amendments the Agenda to the agenda. Public Hearing Chairman Tuttle opened the Public Hearing Related to the regarding the Redmond Transportation Plan. City of Redmond Transportation Denyse McGriff, County Planner, read Plan opposition letters regarding the SW 35th extension into the record. (See attached). Bob Quitmeier, Redmond Planning Director, ­ qm stated that the proposal is to change the designations of SW 35th and Antler Avenue so PAGE ONE - MINUTES 5/22/85 is in the future, acquisition of additional right of ways can be obtained during the development process for road improvements. C) Mr. Quitmeier explained that a uniform set of standards is needed for road designations 7that match up with the urban area designa- tions within the County. t7t;: Mr. Quitmeier presented a map indicating ) areas in Redmond that have been gridded off to allow complete circulation from the collector system to the arterial systems. Mr. Quitmeier added that the grid does not stop at the currently developed downtown area, stating that it goes into the urban growth boundary where there is currently undeveloped land. Mr. Quitmeier stated that the current population of Redmond is about 6,000 and the population of the urban area is close to 9,000. He added that this trans- portation plan estimates the eventual population of the urban area to be 24,000, therefore, the system that is proposed deals with more population than exists now and will not be built for quite some time. Mr. Quitmeier stated that as the development occurs, traffic pressures occur; therefore a gridded road system is necessary to channel the traffic efficiently and safely through town. PAGE ONE - MINUTES 5/22/85 vol, 71 FA'F544 Mr. Quitmeier stated that another plan is before the Board which involves the access controlled limitations along Highway 97. Chairman Tuttle requested comments. Judith Johnnie, 3569 W. Antler, Redmond, expressed opposition to the extension of 35th Street and Antler Avenue. (Letter of opposi- tion attached). Anne McDonald, 560 SW 35th Street, Redmond, expressed opposition to the extension of 35th Street and Antler Avenue. (Letter of opposi- tion attached). Mr. Quitmeier explained that it is the position of the governing body in Redmond that the condemnation of property against a person's will and purchasing it for a fair market value would not happen unless there were extreme circumstances. Mr. Quitmeier added that the City would either acquire the property after a subdivision occurs or negotiate with the property owners for the purchase of that property. Mr. Quitmeier added that if the property owner did not wish to subdivide or did not wish to nego- tiate with the City then the chances are that the road would not be built. Chairman Tuttle requested further comments; hearing none, he closed the public hearing. It was noted, for the record that the Board of Commissioners will make a final decision regarding the Redmond Transportation Plan late in June. Public Hearing Re- Chairman Tuttle opened the Public Hearing re- garding the Sisters garding the Sisters Transportation Plan. Transportation Plan Ms. McGriff stated that the City of Sisters reviewed recommendations from the Transpor- tation Technical Advisory Committee. Ms. McGriff stated that one change to the future proposal for the City of Sisters is to add a loop system in the urban growth area, providing additional access as the area subdivides. PAGE TWO - MINUTES 5/22/85 von 71 wr 545 John Rankin, Planning Director, Sisters, read the following letter into the record: "Enclosed, please find a copy of a recently revised transportation map of the Sisters Urban Area Comprehensive Plan which shows the recently approved relocation of the original- ly adopted future local road system through- out the north and west portions of the Sisters Urban area. We are also enclosing copies of all letters received from the affected governmental agencies with the exception of Deschutes County, and private land owners showing unanimous support of the relocation. On May 9, 1985, the Sisters City Counsel unanimously approved the relocation of the above described future local road subject to the recommendation of Denyse McGriff, community coordinator and all affected parties show their support for the relocaiton in writing. The City has now received the support letters and is enclosing for your information the public hearing record. The City of Sisters respectfully request that the Board of County Commissioners formerly adopt the transportation element of the Sisters Urban Area Comprehensive Plan as amended as an integral part of the transportation element of the Deschutes County Comprehensive Plan. The City hopes that the Board will move with reasonable speed to adopt this amended transportation element map so that a coordinating effort may be started to plan for the construction of left turn refuge and deceleration lanes at intersections at the relocated road with Santiam Highway as part of the Santiam Highway reconstruction project currently in progress. The State Highway Division appears confident that the intersec- tion can be so constructed that a substantial cost savings and the impact to the landowners who have expressed an interest in helping to fund the construction. The City wishes to publically thank Densye McGriff for all her hard work in helping us get to this point for all her patience and understanding for this last minute amendment. We would also like PAGE THREE - MINUTES 5/22/85 r,A,,,-546 VOL 71 to thank the Board and John Andersen for creating and continuing to fund the much needed community coordiantor position. Signed M. David Elliott, Mayor" Mr. Rankin referred to a letter from Dick Nelson, District Supervisory of the State Highway Division, stating the Mr. Nelson specifically indicates that he needs to be notified immediately if the left turn refuge is to be constructed this season. Ms. McGriff stated that the disadvantages of the proposal are that the road change will be more expensive to build and that the property owners in the area would not only have to pay for part of this road, but they would have to pay for part of the frontage road as well. Mr. Rankin stated that if a decision is made within the near future, the construction of the road would be much less costly, he also added that Mr. Nelson indicated that the left turn refuge would cost approximately $25,000 to construct at the same time as the highway construction; however if it were to be constructed separately, it would cost $100,000. Mr. Rankin stated that the Forest Service is committing $5,000, the County has agreed to commit between $5,000 and $10,000 and the State is willing to move ahead with the project as soon as'conditions are satisfied. Chairman Tuttle requested Dave Hoerning, Acting Public Works Director, to review the record and provide the Board with an overview at next weeks meeting. Denyse McGriff read the following letter into the record: "Please accept these remarks as I am unable to attend in person due to the meeting of the Planning Commission. I want to urge you to retain the designation of Elm Street, Three Creeks Road as a possible future road to Mt. Bachelor, as it appears in the Sisters PAGE FOUR - MINUTES 5/22/85 V0 71 FAGS 54% Urban Growth Area Transportation Plan. This designation was proposed by a number of Sisters Business people in public hearing before the Sisters Planning Commission. It was agreed to with no opposition by the Planning Commission and then by the City Counsel. A time and place to discuss this was in public advertised hearings held in Sisters. There is no road proposed at this time. The time to consider a specific road or plan is when one is put forth. This is an option that the people of Sisters wish to keep open. We do not know what the future holds, but the people of Sisters in public discussion will continue to plan for the growth and development of the community. Thank you for respecting the proper proce- dures followed by the people and government of Sisters. Nancy Zirkle, Business Owner and Citizen of Sisters". Ms. McGriff noted that the road Ms. Zirkle refers to is basically outside of this plan and will be considered as part of the County's program. It was designated by Sisters as a future route to Mt. Bachelor. Ms. McGriff pointed out that there is no feasibility and that road would probably not be constructed. Chairman Tuttle suggested that the hearing be continued to hear back from the Public Works Department. MOTION: MAUDLIN moved to continue the Public Hearing on the Sisters Transportation Plan to May 29, 1985 at 9:00 a.m. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. Award of Contract Mr. Hoerning noted the following bids that for the 1985 Over- were received for the Overlay Project: lay Project Bend Aggregate and -Paving $230,350 R. L. Coats $246,300 Mr. Hoerning stated that the Public Works Department recommends that Bend Aggregate and Paving receive the bid in the amount of $230,350. PAGE FIVE - MINUTES 5/22/85 vol, 7$ PA p 548 MOTION: PRANTE moved to award the bid to Bend Aggregate and Paving in the amount of $230,350. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Signature of Pro- MOTION: PRANTE moved to sign the Agreement ject Agreement with the Forest Service for the with the Forest paving of China Hat Road. Service for the MAUDLIN: Second. Paving of China VOTE: UNANIMOUS APPROVAL. Road Other Staff/Public Chairman Tuttle stated that Dave Hoerning has Concerns agreed to serve as interim Public Works Director. MOTION: PRANTE moved to appoint Dave Hoerning to the position of interim Director of Public Works. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chairman Tuttle noted the salary of $3639.00 per month. Deschutes County Denyse McGriff reported on the status of the Historical Land- Historical Landmarks Commission's Annual Re- marks Commission port. Ms. McGriff also presented the Report Deschutes County inventory of historic places, as developed by the Landmarks Commission. Consideration of Chairman Tuttle noted, for the record, that River Study Ordi- the hearing for the River Study Ordinance nance Extension has been extended to June 5, 1985. Signature of Graz- MOTION: PRANTE moved to read Ordinance ing Lease with E.J. No. 85-018, first and second Harrington and readings by title only. Signature of Ordi- MAUDLIN: Second. nance No. 85-018 VOTE: UNANIMOUS APPROVAL. Chairman Tuttle so read. MOTION: PRANTE moved to sign Ordinance No. 85-018. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. PAGE SIX - MINUTES 5/22/85 vat, 71 FAruF549 MOTION: PRANTE moved to sign the Grazing Lease with E.J. Harrington. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Signature of Con- MOTION: MAUDLIN moved to authorize Chair tract Agreement to sign the Contract Agreement with with the State of the State of Oregon for Consep Mem- Oregon for Consep branes Inc. Membranes Inc. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. Appointment Letter Postponed. to the Redmond Site and Design Review Commission Signature of Ap- MOTION: PRANTE moved to appoint Alan Dole pointment to Oregon to Oregon Water Wonderland Special Water Wonderland Road District No. 1. Special Road Dis- MAUDLIN: Second. trict VOTE: UNANIMOUS APPROVAL. Signature of Tax MOTION: MAUDLIN moved to sign Tax Refund Refund Orders Orders No. 85-073 through 85-079. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. Signature of Order Chairman Tuttle explained that this order No. 85-072 Authori- authorizes $1,500,000 in Limited Tax General zing the Sale of Obligation Improvement Warrants to be pur- Deschutes County chased by First Interstate Bank. Chairman Limited Tax Gen- Tuttle stated that the interim construction eral Obligation of County road imporvements were to be Improvement War- funded from the sale of the warrants. rents MOTION: PRANTE moved to sign Order No. 85- 072 authorizing the sale of Deschutes County Limited Tax General Obligation Improvement Warrants in the amount of $1,500,000 to First Interstate Bank. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Signature of Li- MOTION: MAUDLIN moved to sign the License cense Agreement Agreement with Eagle Crest with Eagle Crest Partners Ltd. Partners Ltd. PRANTE: Second. VOTE: UNANIMOUS APPROSAL. PAGE SEVEN - MINUTES 5/22/85 VOL 71 PAGE 550 Signature of MOTION: PRANTE moved to sign the Personal Personal Services Services Contract with Easter Contract with Seals. Easter Seals MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. The meeting was adjourned. DE C�TES COUNTY BOARD OF COMMISSIONERS LAURENCE A. TUTTLIA, CHAIRMAN LOIS B ISTOW PRANTE, COMMISSIONER DICK MAUDLIN, COMMISSIONER BOCC:kbw 85-102 PAGE EIGHT - MINUTES 5/22/85 RECEIVED 1 14AY 2 COPY Vu) L 71 FA c P-551 211985 DEV,.Lop, DEPT, L val 71 PArCE 552 C7­lp I would like to go on record as opposing the proposal to punch 35th Ave. through private property to make a through street from Antler Avenue to Highland. (In Redmond) I am concerned about the peace and tranquility that our neighborhood now enjoys and also the esthetic value of our property. Our view is tremendous and I would terribly resent the intrusion of cars and trucks through this beautiful setting if it is not necessary. I see this proposed road as serving no real purpose or as a "problem solver", if you will, as Helmholtz & 27th are close -by and both serve as means of getting to Highland. L �35-56R LCl,J�L RECEIVED .COW UNLTY_ DEVELOP. DEPT, aC, 7 X1-553 71 FAca 554 RECEIVED � �. MGY 18� CO Wv1UN1 DEVELOP. pEPT.; 0 &/-�G'vauua& yjo&,e22 cl�z-) �We 0 /��Oo PY voL 7$ F�_ 555 y b$DIEPV, -a - e.5 ee �Tf ` f I1� -- /� - -- - _- ----- - n -- no- poy OEFVM 11AY 2 2 1985 VOL 71 pAcE 556 COMMUNITY, DEVELOP; OEP-T. in ?)aama-xi / V\jo Wcud 4ka, 4o a&fcc�-,r-; ce-,r �t4orq 5-w- 3t"� 4o csDn4lz.- ave. We, -Q4i (� 0 wouick T -o4 bwc44 o -x - :3)r)6 waula be, cs,�Ad4r*ma.4. ra, Ora, 4o -o rr)&ati t>o�k cli*iLdrar) accur\6 4o lryCr L 4-%<L an( -i cr L'S 461k c� CLOY4 V\Gri4 40 "cm l Yh-,-s#s 40 W15 &NC -4Z VVT-aM ��r,,64P 4Aa rti U�OYN C4 ex W. -batk.- e*rca+ -7 -75-(, Signature of Order No. 85-072 Authorizing the Sale of Deschutes County Limited Tax General Obligation Improvement Warrants vb1 I t Pa 55A EXCERPT OF MINUTES MAY 22, 1985 Chairman Tuttle explained that this order authorizes $1,500,000 in Limited Tax General Obligation Improvement Warrants to be purchased by First Interstate Bank. Chairman Tuttle stated that the interim construction of County road improvements were to be funded from the sale of the Warrants. MOTION: PRANTE moved to sign Order No. 85-072 authorizing the sale of Deschutes County .Limited Tax General Obligation Improvement Warrants in the amount of $1,500,000 to First Interstate Bank. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. DES9CHUTES COUNTY BOARD OF COMMISSIONERS LAUREN E A. TLE; CH AI AN �-- LOIS B STOW PRA E, COMMISSIONER D LINZCOi�SSIONER BOCC:kbw