1986-06142-Minutes for Meeting November 20,1985 Recorded 4/2/1986ss- G142 vOIL 71 F.AGE 587
DESCHUTES COUNTY BOARD OF COMMISSIONERS
NOVEMBER 20, 1985 REGULAR MEETING
Chairman Tuttle called the meeting to order at 9:00 a.m.
Commissioners Prante and Maudlin were in attendance; Rick Isham,
Legal Counsel was also present.
Amendments to
the Agenda
Consideration and
Possible Signature
of Right -of -Ways
for Empire Boule-
vard to Include
Declaration of
Dedications from
Beaver Coaches,
Bend Mill Works,
and Royden S. and
Hazel R. Herlinger
Chairman Tuttle read aloud the amendments
and added discussion regarding dissolution
of Special Road District No. 4.
Dave Hoerning, Acting Public Works Director,
stated that is the Right -of -Way east of the
tracks for Empire Boulevard Project.
Chairman Tuttle read a Letter of Understand-
ing with Beaver Coaches into the record.
MOTION: MAUDLIN moved to sign the Right -
of -Ways, Declaration of Dedication,
and the Letter of Understanding
with Beaver Coaches.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
U
MOTION:
C; )
ppR
ci
VOTE:
=` 'T
MOTION:
a
t
VOTE:
Consideration and MOTION:
Possible Signature
of Construction and
Maintenance Agreement
with Burlington
Northern Railroad VOTE:
for Signalization
of Murphy Road
MAUDLIN moved to sign the Right -
of -Ways, and Declaration of Dedi-
cation with Bend Mill Works.
PRANTE: Second.
UNANIMOUS APPROVAL.
MAUDLIN moved to sign the Right -
of -Ways, and Declaration of Dedi-
cation with Royden S. and Hazel
R. Herlinger.
PRANTE: Second.
UNANIMOUS APPROVAL.
PRANTE moved to sign the Construc-
tion and Maintenance Agreement with
Burlington Northern Railroad for
Signalization of Murphy Road.
MAUDLIN: Second.
UNANIMOUS APPROVAL.
Consideration of Mr. Hoerning stated that in order to comply
Authorization of with the EDA Grant there were several stip-
Addendum to Agree- ulations which were previously missed.
PAGE ONE - MINUTES 11/20/85
vol 71 FACF 588
ment with OBEC
Consulting
MOTION: PRANTE moved to authorize Chair
Engineers
to sign the addendum to OBEC
Contract.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Considertion and
MOTION: PRANTE moved to authorize Chair to
Possible Signature
read the first reading by title
of Ordinance No.
only of Ordinance No. 85-035
85-035, Amending
amending Ordinance No. PL -18, Red -
Ordinance No. PL-
mond Urban Area Comprehensive Plan,
18, Redmond Urban
adding the Highway 97 Access
Area Comprehensive
Management Plan.
Plan
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Tuttle so read, and noted that the
second reading will be in two weeks.
Discussion Re-
Chairman Tuttle noted that two of Special
garding Special
Road District No. 4 Board of Directors are
Road District
present to discuss actions taken and passed
by No. 4
by the County to offset the cost of the LID.
Chairman Tuttle added that dissolution of
Special Road District No. 4 should also be
discussed.
Mr. Isham noted that the most realistic way
to dissolve a road district would be to
work with the Board to develop and adopt a
resolution setting forth a plan to schedule
an election.
After further discussion, the Board concurred
and authorized Legal Counsel to assist the
District in preparation of the paperwork for
the election process.
MOTION: PRANTE moved to direct legal
counsel to expedite the paperwork
on behalf of Special Road District
No. 4 to assist them in the
dissolution process.
MAUDLIN: Second.
Commissioner Maudlin asked if the dissolu-
tion of Special Road District No. 4 would be
held in a special election. Mr. Isham noted
that it could be held as part of a regular
election.
PAGE TWO - MINUTES 11/20/85
71 PAGE 589
VOTE: UNANIMOUS APPROVAL.
Chairman Tuttle stated that the appropriate
action regarding the payment of the LID
would be to instruct Special Road District
No. 4 to issue a check to the County
Treasurer in the amount of the balance left
in their road fund.
Consideration and Mike Burton, Intergovernmental Council,
Possible Approval stated that COIC has reviewed the applica-
of a Loan for Time tion for a loan from Time Tech, a Bend
Tech from the firm which produces timing devices for sport -
Deschutes County ing events. Mr. Burton noted that the total
Business Loan Fund loan amount is $90,000; however the loan
request from Deschutes Coeunty is $20,000.
MOTION: PRANTE moved to approve the loan
for Time Tech from the Deschutes
County Loan Fund in the amount of
$20,000 subject to preparation of
closing documents.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL
Consideration of Chairman Tuttle stated that the total
Request for Funding County contribution would be $6400.00
Of County Veterans' on a 12 month basis; however, the
Service Officer service officer would not begin until
February 1, 1986 so the amount would be
approximately $2500.00.
MOTION: PRANTE moved to approve the request
for funding of a County Veterans'
Service Officer.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature
MOTION: PRANTE moved first reading of
of Ordinance No.
Ordinance No. 85-034, by title
85-034, Changing
only.
the Name of the
MAUDLIN: Second.
Deschutes County
VOTE: UNANIMOUS APPROVAL.
Family Counseling
Clinic and Mental
Chairman Tuttle so read.
Health Service to
Deschutes County
Mental Health
Services
PAGE THREE - MINUTES 11/20/85
VOL 71 PAGE 590
Consideration of Mr. Isham stated that a proposal was
Forest Fuels presented last summer to develop a program
Treatment Plan for Awbrey Butte property and the proposal
with Silva Terra being presented today includes the services
Enterprises, Inc. of a forester to contract on the County's
behalf to do the tree thinning etc. at a
estimated cost is $3500.
Possible Signature
of Agreement with
Legal Information
Access System
Possible Signature
of a Minor Parti-
tion and Declara-
tion (MP -84-16)
for Harry Hagardt
Possible Signature
of a Minor Land
Partition (MP -
85 -14) for Donald
Green
Possible Signature
of a Condominium
Plat for the Pines
in Sunriver
Possible Signature
of License to Use
Land with Zion
Lutheran Church
in Redmond for
Health Department
Clinic
Consideration of a
Request for Approval
of a Proposal from
David Rink Construc-
tion for Library
After discussion, it was the consensus of the
Board to direct Legal Counsel to proceed.
MOTION: PRANTE moved to authorize Chair
to sign the Agreement with Legal
Information Access System.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved signature of a Minor
Partition and Declaration of Dedi-
cation (MP -84-16) for Harry Hagardt
contingent upon correction of mis-
spelled name.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved signature of a Minor
Land Partition (MP -85-14) for
Donald Green.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE . moved signature of a
Condominium Plat for "The Pines"
in Sunriver.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROAL.
MOTION: PRANTE moved to sign the License to
Use Land with Zion Lutheran Church
in Redmond for Health Department
Clinic.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved approval of a proposal
from David Rink Construction in
the amount of $1,170 for Library
Building Maintenance and Improve-
ment.
PAGE FOUR - MINUTES 11/20/85
v 71 FACE 591
Building Maintenance MAUDLIN: Second.
and Improvement VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: PRANTE moved signature of Word
of Word Processing Processing License Agreement with
License Agreement Jet Software for Library Computer.
with Jet Software MAUDLIN: Second.
for Library Com- VOTE: UNANIMOUS APPROVAL.
puter
Possible Signature MOTION: PRANTE moved to appoint Linda Moore
of Letter of Appoint- to the Mental Health Advisory
ment to the Mental Board.
Health Advisory Board MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: PRANTE moved to appoint Bruce
of Letters of Ap- McCoy, and Janet Alverez to the
pointment to the River Bend Estates Special Road
River Bend Estates District.
Special Road Dis- MAUDLIN: Second.
trict VOTE: UNANIMOUS APPROVAL.
Request for Re- Chairman Tuttle noted the the request for
funds/Community refunds from the Community Development
Development De- Department:
partment
Petrie Brothers $245.00
Darryls Electric 62.40
Darryls Electric 20.80
Darryls Electric 52.00
Darryls Electric 20.80
Oregon Water Wonderland 245.89
H & P Construction 35.00
Theodore Tomkins 50.00
Lombard Pools 15.60
Steve Gold 30.00
Joe Milner 130.00
Other Staff/ Commissioner Maudlin asked Ralph Dellamarter,
Public Concerns County Librarian, to indicate what the
status is regarding the Library in LaPine.
Mr. Dellamarter noted that Mike Maier,
Director of Administrative Services, was
working on a proposal to obtain a lease from
the school district on property in LaPine.
PAGE FIVE - MINUTES 11/20/85
01 71 FAta- 592
Possible Signature
MOTION:
PRANTE moved to sign Order No. 85 -
of Transfer Order
128, transferring funds from the
No. 85-128,
Road Fund to the Bancroft Bond
Transferring Funds
Redemption Fund, nunc pro tunc.
to the Bancroft
MAUDLIN: Second.
Bond Redemption
VOTE:
UNANIMOUS APPROVAL.
Fund
Other Staff/
Chairman
Tuttle announced the appointment
Public Concerns
of Neil Morrison to the position of Public
Works Director, Public Works Department,
beginning
his duties on February 3, 1986.
Chairman
Tuttle acknowledged the selection
committee
of Jim Curl, Bill Hemingway, Art
Johnson,
Jan Ward and Dave Hoerning and
thanked them for their assistance in select-
ing the new Public Works Director.
Possible Signature
MOTION:
PRANTE moved to sign the applica-
of an Application
tion for Business Certificate for
for Business Certi-
Department of Motor Vehicles.
cate for DMV
MAUDLIN: Second.
VOTE:
UNANIMOUS APPROVAL.
Possible Signature
MOTION:
PRANTE moved to sign the Proclama-
of Proclamation
tion for National Buckle -Up Week.
for National Buckle
MAUDLIN: Second.
Up Week
VOTE:
UNANIMOUS APPROVAL.
The meeting was adjourned.
COUNTY BOARD OF COMMISSIONERS
A
Q 3z)'/��
LOQ BRI OW PRANTE, COMMISSIONER
DIU N, COMMISSIONER
BOCC:kbw
85-102
PAGE SIX - MINUTES 11/20/85