1986-08248-Minutes for Meeting April 02,1986 Recorded 4/30/1986VuL 71 804
86- 8248 i-.py
DESCHUTES COUNTY BOARD OF COMMISSIONERS
APRIL 2, 1986 REGULAR MEETING
Chairman Prante opened the meeting at. 10:00 a.m. Commissioners
Tuttle and Maudlin were present; Rick Isham, Legal Counsel was
also in attendance.
Amendments to
the Agenda
Opening of Bids
for the Deschutes
County Jail Re-
model
c�^
u�a
ell
Chairman Prante read aloud the amendments
to the agenda.
Chairman Prante opened the bid that
was presented and read the following:
Keogh Brothers Construction
P.O. Box 834
Sisters, Oregon
Amount of Bid: $350,000.00
Mike Maier, Director of Administrative
Services, stated that the estimate for
the jail remodel was $200,000.00.
It was a consensus of the Board to authorize
Legal Counsel to review the submitted bid and
bring before the Board for possible action at
2:00 p.m. this afternoon.
Discussion Re- Dennis Maloney, Director of the Juvenile
garding the Pro- Department, reported on the findings of
posed Space Utili- the Juvenile Detention Center proposal
zation Plan prepared by the Task Force. (See Attached).
Mr. Maloney requested the Board to accept the
proposal as presented.
Ernie Mazorol, Court Administrator, reported
that the Judges endorse the plan and agree
that a facility is needed locally.
Mr. Mazorol added that the Court seeks
appproval of the proposal.
Mike Maier, Director of Administrative
Services, stated that authorization is needed
to request proposals for an architect to
begin designing the new building and then to
request proposals for an architect to design
the detention center.
Mr. Maier added that revenue sharing funds
which are currently available and which
PAGE ONE - MINUTES 4/2/86
Possible Signature
of a Grant Agree-
ment with the
Intergovernmental
Relations Division
for the LaPine
Sewer Grant
VOL 71 EASE 805
are counted on in next fiscal year based
on the current Gramm Rudman Hollings reduc-
tions will be utilized for the building
construction.
Chairman Prante stated that it is very
important that the architect is aware of
the limited funding when they begin to
design.
MOTION: TUTTLE moved to accept the proposal
submitted by the Juvenile Depart-
ment and the Court and direct Mike
Maier to publish request for
proposals for architectural
services for the new administration
building and remodel of the Annex.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: MAUDLIN moved to sign the Grant
Agreement with IRD for the LaPine
Sewer Grant.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: PRANTE entertained a motion to sign
of a Letter Regard- the letter.
ing Reaffirmation of MAUDLIN: So moved.
Resolution No. 85-010 TUTTLE: Second.
Relating to the Ap-
proval of Indus- Commissioner Tuttle stated that two companies
trial Development have the Acu-Edge name and identification of
Bonds of Acu-Edge the Company is needed before the resolution
Inc. is signed.
The Board concurred that a new resolution
should be drafted indicating the correct
company.
MOTION: MAUDLIN moved to sign a new
resolution and letter regarding
the approval of Industrial Develop-
ment Bonds of Acu-Edge Inc.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Granting MOTION:
Solid Waste Col -
PAGE TWO - MINUTES 4/2/86
PRANTE entertained a motion to
grant solid waste collection
71 FAcE86
lection Franchises franchises to High Country Dis-
to High Country Dis- posal, LaPine Disposal, and Bend
posal, LaPine Dis- Garbage Company.
posal, and Bend MAUDLIN: So moved.
Garbage Company TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Approval Anne VanDusen, Director of Mental Health
of Authorization Services, requested authorization to advance
to Deschutes
$2500.00 to the Residential Assistance
County Mental
Program this month and withhold $2500.00
Health Division
from the Mental Health Division check next
to Pay the Resi-
month.
dential Assistant
Program and Receive
MOTION: PRANTE entertained a motion to
Reimbursement from
authorize the $2500.00 advance
the State Mental
to the Residential Assistance
Health Division
Program.
MAUDLIN: So moved.
TUTTLE: - Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature
MOTION: TUTTLE moved to sign the Minor
of a Minor Parti-
Partition MP -86-2 for Steve Gold.
tion for Steve
MAUDLIN: Second.
Gold
VOTE: UNANIMOUS APPROVAL.
Other Staff/Public
Mr. Isham stated that the Awbrey Butte
Concerns
Committee approved an extension onto Marvin
Rheinholdt's existing building, and the
KICE Extension
owner's signature is needed to submit to the
City of Bend for a site plan approval.
MOTION: TUTTLE moved to authorize Chair to
sign the site plan approval to the
City of Bend.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Water Tank for Mr. Isham stated that Mead Brothers of Prine-
Public Works ville, contractors on the water tank,
currently have liability, automobile and
garage insurance. Mr. Isham stated that they
cannot, however, obtain Deschutes County as a
co-insured according to their insurance
agent.
Mr. Isham stated that if Mead Brothers
provide the County with evidence of their
current insurance it would be sufficient
coverage.
PAGE THREE - MINUTES 4/2/86
VC,71 e _ X07 ►
Commissioner Tuttle expressed his concern
regarding the fact that Mead Brothers picked
up the specs knowing what the insurance
requirements were.
PAGE FOUR - MINUTES 4/2/86
MOTION: PRANTE entertained a motion to
accept the contract contingent upon
products -and -completed -operation
coverage.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: TUTTLE: NO.
MAUDLIN: YES.
PRANTE: YES.
Possible Signature
MOTION: TUTTLE moved to sign MP -84-16, and
of MP -84-16, and a
a roadway dedication for Harry
Roadway Dedication
Hegardt.
for Harry Hegardt
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Acknowledgement of
MOTION: MAUDLIN moved to acknowledge the
Resolution Creating
Resolution.
a Contract Review
TUTTLE: Second.
Board for Clover-
VOTE: UNANIMOUS APPROVAL.
dale Rural Fire
Protection Dis-
trict
Possible Signature
Commissioner Tuttle questioned the reason
of Ordinance No.
for a request for a downward reduction in
86-046, Amending
fees. Commissioner Tuttle asked if it will
Ordinance No. 85-
be the Department Head who will make that
005, Providing
determination.
Temporary Reduc-
tion in Fees for
Mr. Isham stated that the Director of Admin -
Services and Ma-
istrative Services or the Board of Commis-
terials Purchased
sioners can approve an adjustment in fees.
from the County,
Providing Adjust-
The Board concurred that the Ordinance would
ments in Fees
be supported if the fee reduction request
came before the Board.
Mr. Isham made note to delete "Director of
Administrative Services" and "approved by the
Board of County Commissioners for a period
not to exceed one year."
PAGE FOUR - MINUTES 4/2/86
Possible Signature
of Order No. 86-
039, Amending
Order No. 86-034
Transferring Cash
Consideration of
First and Second
Readings of Ordi-
nances No. 86-021
through No. 86-044
by Titles Only
Possible Signature
of Ordinance No.
86-021, Amending
Ordinance No. PL -8
as Amended, Relat-
ing to Hearings
Officer, Revising
References to Pro-
cedures Ordinance,
and Declaring an
Emergency
Possible Signature
of Ordinance No.
86-023, Amending
Ordinance No. PL -
21, Relating to
Historical Preser-
vation, Revising
Reference to Pro-
cedures Ordinance,
and Declaring an
Emergency.
va 71 FQPF 808
MOTION: TUTTLE moved first and second
reading of Ordinance No. 86-046
by title only.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: TUTTLE moved adoption of Ordinance
No. 86-046 with changes noted.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: MAUDLIN moved signature of Order
No. 86-039.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: TUTTLE moved first and second
reading of Ordinances No. 86-021
through No. 86-044, by titles
only.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so -read.
MOTION: MAUDLIN moved to adopt Ordinance
No. 86-021.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained a motion to
adopt Ordinance No. 86-023.
TUTTLE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Commissioner Tuttle left the meeting at this time.
PAGE FIVE - MINUTES 4/2/86
Possible Signature
of Ordinance No.
86-025, Amending
Ordinance No. 203.
12, Relating to
Issaunce of Build-
ing Permits, Re-
vising References
to Procedures Ordi-
nance, and Declaring
an Emergency
Possible Signature
of Ordinance No.
86-026, Amending
Ordinance No. CG -3;
Relating to Regu-
lating and Licens-
ing Entertainment
Assemblies, Modi-
fying Penalty Pro-
vision, and Declar-
ing an Emergency
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
a motion to
86-025.
Chairman Prante so read.
MOTION: MAUDLIN moved to adopt Ordinance
No. 86-026.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature Chairman
of Ordinance No. MOTION:
86-027, Amending
Ordinance No. 82-
012, Relating to VOTE:
the Infraction Pro-
cedure for Violation
of County Ordinance
Establishing Penalty
for Continuing In-
fraction, and Declar-
ing an Emergency.
Prante so read.
MAUDLIN moved to adopt Ordinance
No. 86-027.
PRANTE: Second.
UNANIMOUS APPROVAL.
Commissioner Tuttle returned to the meeting.
Possible Signature Chairman Prante so read.
of Ordinance No. MOTION: PRANTE entertained a motion to
86-028, Amending adopt Ordinance No. 86-028.
Ordinance No. 81- TUTTLE: So moved.
009, The Deschutes MAUDLIN: Second.
County Sign Ordi- VOTE: UNANIMOUS APPROVAL.
nance, Revising
Rerference to Pro-
cedures Ordinance
and Declaring an
Emergency
PAGE SIX - MINUTES 4/2/86
Possible Signature
of Ordinance No.
86-029, Amending
Ordinance No. 83-
050, Relating to
Deschutes County
Business Days,
Declaring an Emer-
gency and Providing
an Effective Date
Possible Signature
of Ordinance No.
86-030, Amending
Ordinance No. 81-
043, Deschutes
County Subdivision
Partition Ordinance,
as Amended, Revising
References to Proce-
dures Ordinance and
Declaring an Emer-
gency
Possible Signature
of Ordinance No.
86-031, Amending
Ordinance No. 80-
201, Redmond Urban
Area Zoning Ordi-
nance, Revising
References to Pro-
cedures Ordinance
and Declaring an
Emergency
Possible Signature
of Ordinance No.
86-032, Amending
Ordinance No. PL -
15, Deschutes Coun-
ty Zoning Ordinance
of 1979, as Amended,
Revising References
to Procedures Ordi-
nance, and Declaring
an Emergency
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
to adopt'Ordinance
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
'100L 71 FACE 810
a motion to
86-029.
a motion to
86-030.
a motion to
No. 86-031.
a motion to
86-032.
Possible Signature Chairman Prante so read.
of Ordinance No. MOTION: PRANTE entertained a motion to
PAGE SEVEN - MINUTES 4/2/86
86-033, Amending
Ordinance No.PL-11
Bend Urban Growth
Boundary Zoning
Ordinance, as Amend-
ed, Revising
References to Pro-
cedures Ordinance,
and Declaring an
Emergency
Possible Signature
of Ordinance No.
86-034, Amending
Ordinance No. PL -
11, Bend Urban
Growth Boundary
zoning Ordinance,
as Amended, Modi-
fying Penalty Pro-
visions, and De-
claring an Emergency
Possible Signature
of Ordinance No.
86-035, Amending
Ordinance No. 85-
037, Relating to
Solid Waste Manage-
ment, as Amended,
to Modify Penalty
Provisions, and
Declaring an Emer-
gency
Possible Signature
of Ordinance No.
86-038, Amending
Ordinance No. PL -
17, Sisters Urban
Area Zoning Ordi-
nance, Revising
Reference to Pro-
cedures Ordinance
Revising Penalty
Provisions, and
Declaring an
Emergency
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
PAGE EIGHT - MINUTES 4/2/86
M i
86-033.
a motion to
86-034.
a motion to
86-035.
a motion to
86-038.
Possible Signature
of Resolution No.
86-015, Amending
Resolution Dated
January 7, 1920,
Relating to the
Public Library and
Revising Statutory
Reference
Possible Signature
of Resolution No.
86-016, Amending
Resolution Dated
December 17, 1969,
Relating to Business
Licenses, and Modi-
fying Penalty Pro-
visions
val 7f FA,:r P.f Z
MOTION: TUTTLE moved to sign Resolution No.
86-015.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: MAUDLIN moved to sign Resolution
No. 86-016.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Commissioner Tuttle left the meeting at this time.
Possible Signature
of Ordinance No.
86-039, Repealing
Ordinance No. 83-
009, Relating to
Solid Waste Collec-
tion and Disposal,
and Declaring an
Emergency
Possible Signature
of Ordinance No.
86-040, Repealing
Ordinance No. 83-
008, Relating to
Solid Waste Collec-
tion and Disposal,
and Declaring an
Emergency
Possible Signature
of Ordinance No.
86-041, Repealing
Ordinance No. 83-
021, Relating to
Solid Waste Collec-
tion and Disposal,
and Declaring an
Emergency
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Prante so read.
MOTION: PRANTE entertained
adopt Ordinance No.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
PAGE NINE - MINUTES 4/2/86
a motion to
86-039.
a motion to
86-040.
a motion to
86-041.
va 71-mu813
Possible Signature Chairman Prante so read.
of Ordinance No. MOTION: PRANTE entertained a motion to
86-042, Repealing adopt Ordinance No. 86-042.
Ordinance No. 83- MAUDLIN: So moved.
012, Relating to PRANTE: Second.
Hauling of Refuse VOTE: UNANIMOUS APPROVAL.
and Declaring an
Emergency
Possible Signature Chairman Prante so read.
of Ordinance No. MOTION:
PRANTE entertained a motion to
86-043, Repealing
adopt Ordinance No. 86-043.
Ordinance No.203.9
MAUDLIN: So moved.
9, Relating to Dog
PRANTE: Second.
Kennels and Pet VOTE:
UNANIMOUS APPROVAL.
Shops, Revising
Penalty Provisions
and Declaring an
Emergency
Possible Signature Chairman Prante so read.
of Ordinance No. MOTION: PRANTE entertained a motion to
86-44, Repealing adopt Ordinance No. 86-044.
Ordinance No. 203.2 MAUDLIN: So moved.
Relating to Hauling VOTE: UNANIMOUS APPROVAL.
of Refuse, and De-
claring an Emergency
Possible Signature MOTION: PRANTE entertained a motion to
of Warrant Vouchers sign the Weekly Warrant Vouchers.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
The meeting was continued until 2:00 p.m.
Chairman Prante opened the meeting at 2:00 p.m. Commissioners
Tuttle and Maudlin were in attendance; Rick Isham, Legal Counsel,
was also present.
Discussion Regard- Mike Maier stated that the original bid of
ing Jail Remodel $350,000.00 seemed out of line; however, the
bid could be negotiated down to address the
single problem with "B" Tank and "C" Tank.
Mr. Maier added that the bid went out with
the remodel of the kitchen and patrol room.
Mr. Maier suggested that he meet with Sheriff
Jim France and Marshall Ricker, Architect, to
discuss the possibilities of bringing the bid
within the budgetary guidelines and arrive at
a firm figure.
PAGE TEN - MINUTES 4/2/86
v4� 7 FA�F 8i4
Commissioner Tuttle questioned negotiating
bids to change the specs.
Mr. Isham stated that an agreed upon amount
for a change order to reduce the scope of the
project could be considered.
Commissioner Tuttle noted that the bids were
all lump sum bids, that no alternatives were
completed, and they were not displayed
separately within the bid.
Commissioner Tuttle stated that a lump sum
bid cannot be negotiated.
Mr. Isham stated that there are a number of
considerations involved with the process. He
pointed out that it is irregular to bid under
specs without putting the figures in for
the alternatives. Mr. Isham added that the
Board has the right to waive irregularities
and agree upon change orders to reduce the
scope of the project.
Chairman Prante asked if a change order is
completed do other contractors, who have a
had an opportunity to bid previously, have a
chance to bid on just those components.
Mr. Isham stated that if the contractors had
bid originally, they could bid on the
components.
MOTION: TUTTLE moved to reject the bid
from Keogh Brothers Construction
for the Jail Remodel.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE entertained a motion to
readvertise for the Jail Remodel
to include specs for the jail doors
only.
MAUDLIN: So moved.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Other Staff/Public Commissioner Tuttle requested Craig Smith,
Concerns Planning Director, to come before the Board
to discuss a situation involving the River
Study.
PAGE ELEVEN - MINUTES 4/2/86
!w„
VOL 71 WPP 815
Mr. Smith noted that members of the River
Task Force have requested Mr. Marlette's
presence at the review meetings. Mr. Smi-
th stated that the River Task Force document
is to be available on Friday. Mr. Smith
questioned whether or not Mr. Marlette should
be paid for doing this additional work.
After lengthy discussion the Board concurred
that unless the River Task Force specifically
requests the County to hire Mr. Marlette, he
should not be paid for the additional work
that he has assumed.
The meeting was adjourned.
DESCIWES COUNTY BOARD COMMISSIONERS
LO S BRISTOW PRANTE, CHAIR
LAURENCE A. TUI'TLE, COMMISSIONER
49K MAUDLIN, COMMISSIONER
BOCC:kbw
86-102
PAGE TWELVE - MINUTES 4/2/86