1986-11829-Minutes for Meeting May 07,1986 Recorded 6/20/1986as-iiszs
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MAY 7, 1986 REGULAR MEETING
VOL
72 PacE251
Chairman Prante called the meeting to order at 10:00 a.m.
Commissioners Tuttle and Maudlin were in attendance; Rick Isham,
Legal Counsel was also present.
Amendments to Chairman Prante read aloud the amendments to
the Agenda the agenda.
Budget Hearing Chairman Prante opened the Budget Hearing
Regarding the regarding the Seventh Mountain County
Seventh Mountain Service District Budget and requested
County Service comments.
District Budget
Message Mike Maier, Director of Administrative
Services, stated that Howard Kraus submitted
the proposed budget for the 1986/87 fiscal
year for the Seventh Mountain Service
District.
Mr. Maier recommended that between now and
July 1, 1986, a contract should be negotiated
with either the Inn of the Seventh Mountain
and the Engineer who is doing the services
for the Seventh Mountain Service District or
with the County's operation to serve the
district.
Chairman Prante closed the budget hearing.
PAGE ONE - MINUTES 5/7/86
Mr. Isham stated that with respect to this
particular district the County does not have
a personal services contract with Howard
Kraus to act as the district engineer between
_>
the County and the services of operation.
;:.
Mr Isham added that the County and the Board
'
of Commissioners are responsible for the
operation of the district; however, there is
no information in the files as to how this
district operates.
The Board concurred that Rick Isham and Mike
Maier meet with Howard Krause from the
Service District and make a determination of
who is going to provide service for this
district.
Chairman Prante closed the budget hearing.
PAGE ONE - MINUTES 5/7/86
VOL 72 FADE 252
Budget Hearing Chairman Prante opened the Budget Hearing
Regarding the 4- regarding the 4-H/Extension Budget and
H/Extension requested comments.
Budget
Marvin Young, County Extension Agent serving
as Budget Officer for Deschutes County 4-H
and Extension District, presented the budget
message to the Board.
Chairman Prante closed the hearing.
Chairman Prante stated that the budget
hearings for the 4-H/Extension and Seventh
Mountain Service District will be set for
June 4, 1986 at 10:00 a.m.
Public Hearing Chairman Prante called the Public Hearing
Regarding the Regarding the Possible Creation of Bend
Possible Creation Cascade View Estates Tract 2 Special Road
of Bend Cascade District to order and requested comments
View Estates in favor of formation of the District.
Jim Slater, 24910 Alpine Lane, Bend, Oregon,
stated that he was in favor of the creation
of the Special Road District.
Karen Engeman, 25425 Bachelor Lane, Bend,
Oregon, stated that she was in favor of the
creation of the Special Road District.
Diane Abernathy, 25240 Deer Lane, Bend,
Oregon, stated that she was in favoer of the
creation of the Special Road District.
Betty Arnold. 25415 Bachelor Lane, Bend,
Oregon, stated that she was in favor of the
creation of the Special Road District.
Chairman Prante requested comments in
opposition of the formation of the District.
Duane Langley, 21165 Bear Creek Road, Bend,
Oregon, indicated that his property, not
benefited by the road improvement, be deleted
from the proposed district.
Chairman Prante asked Mr. Langley if he was
in opposition to the formation of the
district or if he is just in opposition of
his participation in the district.
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VOL 72 FACE253
Mr. Langley stated that he is not in
opposition to the formation of the district;
however feels that he should not have to
participate in the district.
Chairman Prante requested written requests
for an election, receiving none, she closed
the hearing.
Commissioner Tuttle stated that the true cash
value of the proposed road district is about
$2,300,000, and that the maximum amount
available to the road district for
improvements will be about $5,000 per year.
Commissioner Tuttle expressed his concern
that the people involved in this district be
made aware that they will not receive bladed-
cindered roads within the first year, that
the funds are not going to be there for the
project to be completed.
Chairman Prante stated that she would like to
postpone consideration of the Order until she
finds out the feasibility of deleting the
property.
Mr. Isham indicated the options available to
the Board for deletion of property once the
hearings have taken place. Chairman Prante
stated that she would like to postpone the
decision one week for review and make a
decision based on the options available.
Public Hearing Chairman Prante opened the Public Hearing
Regarding the Regarding the Formation of River Bend
Formation of Estates Firearms Control District and re -
River Bend Estates quested comments in favor of the district.
Firearms Control
District Bob Naidis, 60677 Riverbend Drive, Bend,
Oregon, stated that he was in favor of the
formation of the District.
Chairman Prante requested further comments in
favor of the District, hearing none, she
requested comments in opposition of the
district.
Bill Baer, 60709 Riverbend Drive, Bend,
Oregon, stated that he is a property owner on
the River and indicated that he is in
disagreement with the west boundary safety
zone notation.
PAGE THREE - MINUTES 5/7/86
. vaz 72 FAUF254
Chairman Prante asked Mr. Baer if he is in
opposition to the formation of the District
or if is is just in opposition to the
boundary indications.
Mr. Baer replied that he is in opposition to
the west boundary requirement only.
Chairman Prante asked for a show of hands of
the people supporting the district as
presented. For the record, nine people
raised their hands in approval of the
formation of the District.
Chairman Prante asked for a show of hands of
the people in oppostion of the district as
presented. For the record, one person raised
his hand in oppostion of the formation of the
District.
Chairman Prante requested further comments.
George Cruden, 60780 Riverbend Drive, Bend,
Oregon, asked if the district can be enlarged
by application from an adjacent property
owner without going through the process.
Rick Isham stated that a person could come in
and annex to the district at a later date by
petition.
Don Grosh, 60639 Riverbend Drive, commented
that permission was gained by the Forest
Service to post signs across the River
indicating that shooting will be prohibited
across the river. Mr. Grosh stated that
people will have to be more than 150 yards
back from the nearest residence.
John Edwards, 60669 Riverbend Drive,
responded that the 20 foot easement is a
fishing easement and not a hunting easement.
Chairman Prante closed the hearing.
MOTION: MAUDLIN moved formation of River
Bend Estates Firesarms Control
District as petitioned.
PRANTE: Second.
VOTE: MAUDLIN: YES
TUTTLE: ABSTAIN
PRANTE: YES
PAGE FOUR - MINUTES 5/7/86
Mr. Mazarol stated that the mediators that
Anne VanDusen will have in the department are
trained professionals, who spend a great deal
of time making sure they are prepared for
this program and they will be able to push
these cases along and control the situation
of the parties. The program will free -up
court time so the court can hopefully take
care of back log it currently has. Mr.
Mazarol added that whenever there is a
custody or visitation disagreement the
parties will be referred to the Mental Health
Department. Mr. Mazarol stated that the
program will be funded by a $75 fee when the
parties file for their dissolution. That fee
is assessed regardless if they have children
or not.
Mr. Mazarol added that the Judges strongly
request the Boards support on this program,
they believe it will benefit the litigants
and the children. Mr. Mazarol added that the
Judges also thank the Board for their
continued cooperation and support.
Anne VanDusen, Director of Mental Health, to
seek support and approval from the Board.
Ms. VanDusen added that the funds are already
allocated in the Mental Health budget for
this program. Ms. VanDusen stated that the
Mental Health Department plans to shift staff
PAGE FIVE - MINUTES 5/7/86
vot 72 Fm,;E 255
Discussion Regard-
Ernie Mazarol, Court Administrator, stated
ing Deschutes
that he was here on behalf of the Circuit
County Mediation
Court Judges to seek approval for a
Program
mediation program. Mr. Mazarol stated that
mediation is a method to resolve child
custody and visitation cases out of court.
The program is necessary because the
courtroom setting encourages advocacy rather
than negotiations. Mr. Mazarol stated that
these issues currently take quite a while to
get through court - six months to a year and
these children are lingering out there
wondering what is going to happen in terms of
custody and visitation. We believe this
program will resolve most of the cases within
120 days. Mr. Mazarol stated that the
current system is also costly to the
litigants to come into court and fight these
battles.
Mr. Mazarol stated that the mediators that
Anne VanDusen will have in the department are
trained professionals, who spend a great deal
of time making sure they are prepared for
this program and they will be able to push
these cases along and control the situation
of the parties. The program will free -up
court time so the court can hopefully take
care of back log it currently has. Mr.
Mazarol added that whenever there is a
custody or visitation disagreement the
parties will be referred to the Mental Health
Department. Mr. Mazarol stated that the
program will be funded by a $75 fee when the
parties file for their dissolution. That fee
is assessed regardless if they have children
or not.
Mr. Mazarol added that the Judges strongly
request the Boards support on this program,
they believe it will benefit the litigants
and the children. Mr. Mazarol added that the
Judges also thank the Board for their
continued cooperation and support.
Anne VanDusen, Director of Mental Health, to
seek support and approval from the Board.
Ms. VanDusen added that the funds are already
allocated in the Mental Health budget for
this program. Ms. VanDusen stated that the
Mental Health Department plans to shift staff
PAGE FIVE - MINUTES 5/7/86
VOL 72 PACUE 256
time from longer term clients who we will not
need individual care and can be placed in a
group setting. Ms. VanDusen stated that this
will allow more staff time to the mediation
program with no additional hiring needed.
The people that will be seen are those who
have not settled the custody and visitation
issues with their children. Ms. VanDusen
added that approximately 200 cases are
anticipated in the coming year. There will
be six members of the Child and Family Team
at the Mental Health Department providing
this service. Ms. VanDusen added that the
Mental Health Department would really like to
be involved in this program because they
would like to help the families and children
during this divorce process. The children are
often the ones who receive the brunt of the
anger that goes on during the divorce. The
mediation program is a positive process that
can benefit the entire family by keeping the
focus on what is best for the children. Ms.
VanDusen described the process of the
proposed mediation program.
Commissioner Maudlin stated that when a
parent files for a divorce and there is a
disagreement regarding visitation, custody
etc., parents will be ordered by the Court to
participate in mediation to resolve the
dispute. Commissioner Maudlin asked if the
parents have the option of seeking an
independent mediator or participating in the
Deschutes County Mediation Program. Ms.
VanDusen stated that the litigants work with
attornies on an adversarial situations and
then they end up in court and the judge
spends hours listening to the disputes.
Commissioner Maudlin expressed the concern
that this program will end up costing the
County money and stated that individuals
should pay an attorney to get their problems
settled.
Ms. VanDusen stated that they had a meeting
with 50 to 60 attorneys, and legal assistants
and stressed that it they cannot get into the
legal issues of the divorce. The desire is
to make the mediation a positive experience
for the parents so there can be good things
set up for the children.
PAGE SIX - MINUTES 5/7/86
VOL 72 ?ACE 251
Commissioner Tuttle stated that the County
has gone through grant programs recently that
have become more costly than what was
intended; therefore expressed his concern
that this program might have the same
problems.
Ms. VanDusen stated that a careful following
and evaluation of the program will be
completed with review during this year.
Ms. VanDusen added that $75.00 is received
from every person who gets divorced, so in
essence the program will continue to pay for
itself.
Mr. Mazarol stated that Washington, Multnomah
and Jackson Counties currently offer this
program.
Ms. VanDusen stated that the Department will
receive $34,500 which is projected in this
year's budget, based on the filings last
year.
Commissioner Tuttle asked where the money
goes if the County doesn't provide mediation?
Ms. VanDusen explained that it goes into a
fund for adult services to provide
conciliation purposes; however, this service
has not been successful nationwide. Ms.
VanDusen added that the adult services
program will be treated in a group session.
Ms. VanDusen stated that she is unaware of
any local people that have the specific
training for mediation.
Commissioner Tuttle stated that he would like
to review the budget for this program, and
added that he would like to know who will
administer the program, and what the
anticipated number of people that will be
served.
It was the consensus of the Board to postpone
this item for one week to present a budget
for review. The Board discussed the
possibility of a three month review if the
program is approved.
PAGE SEVEN - MINUTES 5/7/86
M
VOL 72 PACE 258
Possible Signature
MOTION: PRANTE entertained a motion to sign
of Easement to
the easement to David L. and Judy
David L. and Judy
F. Hurtley.
F. Hurtley
TUTTLE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature
Chairman Prante stated that Neil Morrison,
of Order No. 86-
Director of Public Works, was requested to
050, Directing
review the road situation on Fifth Street
Director of
and Deep Woods and make a recommendation
Public Works to
to the Board.
Expend County Road
Funds
Mr. Morrison stated that it is his
recommendation to accept the offer from the
Road District. He added that the Road
District will put in $2,880.00 and the County
will expend $9,280,00. There will be no
materials or labor needed from the County to
improve this road. Mr. Morrison added that
this is a public right of way and not a
County Road. Mr. Morrison added that this
road has a substantial amount of traffic and
is a problem area.
Commissioner Tuttle stated that the County
has rejected these applications for the last
three years. Mr. Morrison stated that it is
his understanding that the County has
declined them in the past; however, this is
the first district that offered to put money
in the project.
Commissioner Maudlin asked how can we have a
project on our list unless we accept it as a
County Road. He added that it is his
understanding that the only way we can accept
it as a County road is to bring it up to
County standards.
Mr. Morrison stated that it is the ultimate
goal to bring the road up to County standards
and added that both ends of the road are up
to standard.
After further discussion, the Board concurred
that there would be no action on Order No.
86-050 and that a criteria should be
developed on this project as well as other
possible projects in the future.
PAGE EIGHT - MINUTES 5/7/86
Possible Approval Postponed.
of the 1986-87 Mid
Biennium Review and
Funding Recommenda-
tions
Consideration of Chairman Prante stated that this is the
a Grant Applica-
VOL
72 wa 259
Consideration of MOTION:
PRANTE entertained a
motion to sign
Order No. 86-052,
Order No. 86-052.
Develop a DUII
Amending Order No.
MAUDLIN: So moved.
86-021, Vacating
TUTTLE: Second.
Program
a Portion of China VOTE:
UNANIMOUS APPROVAL.
MOTION: MAUDLIN moved to allow the DUII
Hat and Parrell
Task Force to send for
Roads
TUTTLE: Second.
Signature of Order MOTION:
PRANTE entertained a
motion to sign
No. 86-051, Amend-
Order No. 86-051.
the Board of Commissioners.
ing Order No. 85-040
TUTTLE: So moved.
Relating to Issuance
MAUDLIN: Second.
of a Franchise to VOTE:
UNANIMOUS APPROVAL.
Collect Solid Waste
to Bend Garbage
Company
Possible Signature Postponed.
of Mental Health
Clinic Fee Policy
Possible Signature MOTION:
TUTTLE moved to accept the of
Contract Modifi-
Contract Modifications No. 6 and
cations No. 6 and
No. 7, Mental Health
Division.
No. 7, Mental Health
MAUDLIN: Second.
Division VOTE:
UNANIMOUS APPROVAL.
Possible Approval Postponed.
of the 1986-87 Mid
Biennium Review and
Funding Recommenda-
tions
Consideration of Chairman Prante stated that this is the
a Grant Applica-
application for the Grant. A budget cannot
tion to the Oregon
be submitted until the Board has an oppor-
Traffic Safety
tunity to review the actual proposal and then
Commission to
approve that they even apply for it. We be
Develop a DUII
allowed to make application for the Grant.
Task Force and
Public Awareness
Commissioner Maudlin stated that this is just
Program
a request to get the application.
MOTION: MAUDLIN moved to allow the DUII
Task Force to send for
the application.
TUTTLE: Second.
Commissioner Tuttle stated that before the
application is submitted that it is signed by
the Board of Commissioners.
VOTE: UNANIMOUS APPROVAL.
PAGE NINE - MINUTES 5/7/86
VOL 72 PACE260
Possible Signature MOTION: PRANTE entertained a motion to
of a Minor Land sign the Minor Land Partition
Partition MP -85-15 MP -85-1511 for James Knapp.
for James Knapp TUTTLE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: MAUDLIN moved to authorize Chair
of an Amendment of to sign the Amendment with the a
Letter of Agree- State Health Division regarding
ment with the HTLV-III Testing/Counseling.
Oregon State Health TUTTLE: Second.
Division to Con- VOTE: UNANIMOUS APPROVAL.
tinue Reimbursement
for HTLV-III Test-
ing/Counseling.
Possible Signature MOTION: TUTTLE moved to authorize Chair
of a Military De- to sign the Military Department
partment Facility Facility Lease for Bend Armory to
Lease for Bend use as a voting poll.
Armory to use as MAUDLIN: Second.
a Voting Poll VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: PRANTE entertained a motion to
of Ricoh Copier sign the Ricoh Copier Annual Main -
Annual Maintenance tenance Agreement contingent upon
Agreement for the a change that it will not be auto -
Treasurer's Office matically renewed.
TUTTLE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: TUTTLE moved to appoint Roy Miller
of Appointment and Lloyd Edwards to the Oregon
Letters to the Water Wonderland Unit #1 Special
Oregon Water Road District.
Wonderland Unit #1 MAUDLIN: Second.
Special Road Dis- VOTE: UNANIMOUS APPROVAL.
trict
Possible Signature MOTION: TUTTLE moved to appoint Victoria L.
of Appointment Brown and Marianne DeWitte to the
Letters to the Deschutes River Recreation Home -
Deschutes River sites Unit #6 Vector Control Dis-
Recreation Home- trict.
sites Unit #6 Vec- MAUDLIN: Second.
for Control Dis- VOTE: UNANIMOUS APPROVAL.
trict
Possible Signature MOTION: PRANTE entertained a motion to of
Appointment Let- appoint Theresa Rahmsdorf and
PAGE TEN - MINUTES 5/7/86
VOL 72 PACE 261
ters to the Central Fred Boyle to COBAC replacing
Oregon Business Jim Mann and Rex Rexrode.
Advisory Council TUTTLE: So moved.
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: TUTTLE moved to sign the weekly
of Weekly Warrant warrant vouchers.
Vouchers MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Possible Signature MOTION: TUTTLE moved to appoint the
of Appointment following people to the SAFE
Letters to the Steering Committee:
SAFE Steering
Committee/Press Thomas J. Carlson, M.D.; Theresa S.
Release Watts, R.N.; Janet Pierce Gray,
R.N.; David Stocker; Craig Walker;
David King; Diane Bauer, R.N.;
Honorable Ed Perkins; Patrick B.
Gray; Greg Brown; Jim Self; Delores
E. Marsh; Kisa Stratton
MAUDLIN: Second.
VOTE: UNANIMOUS APPROVAL.
Other Staff/ Commissioner Tuttle expressed a concern for the
Public Con- rate of spending that has been approved in
Deschutes County and suggested that careful
attention must be adhered to in the future in
regards to implementing grant programs, additions
to programs and expansion of programs.
Commissioner Tuttle added that these programs are
good and effective; however, cannot be offered if
the money is not there.
The meeting was adjourned.
DES TESUNTY BO F COMMISSIONERS
04 ARISTOW PRANTE, CHAIR
--COMMISSIONER
DICK MAUDLIN, COMMISSIONER
BOCC:kbw
86-102
PAGE ELEVEN - MINUTES 5/7/86