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1986-15053-Minutes for Meeting June 30,1986 Recorded 8/5/1986&10L 1l.+ Voll v� DESCHUTES COUNTY BOARD OF COMMISSIONERS JUNE 30, 1986 MEETING MINUTES Continuation of June 25, 1986 Meeting and Work Session Chair Prante reconvened the meeting at 10:14 AM. Commissioner Tuttle was also present, Commissioner Maudlin was absent. It was decided to continue the discussion regarding liability insurance and the land sales fund until 4:30 PM on this date. Resolution 86- MOTION: TUTTLE moved adoption of Resolution 044, Correcting 86-044. Appropriations PRANTE: Second. VOTE: UNANIMOUS APPROVAL. 7th Mtn. County MOTION: TUTTLE moved adoption of Resolution Service Dist. 86-042. Budget, Resol- PRANTE: Second. ution 86-042 VOTE: UNANIMOUS APPROVAL. Resolution 86- MOTION: TUTTLE moved adoption of Resolution 043, Making 86-043. Appropriations PRANTE: Second. for 7th Mtn VOTE: UNANIMOUS APPROVAL. County Service District It was noted that the River Study ordinances had been scheduled for 10:00 AM this date, however, the Board continued this item until 11:00 AM. There was some further discussion on the items to be placed on Wednesday's regular agenda. 11:00 AM Karen Green, Asst. Legal Counsel, spoke River Study briefly about the changes that had been made Ordinances in the proposed ordinanances. She then noted testimony received by letter from Jan Boettcher and Bill Marlette. Chair Prante noted the handwritten changes in the draft ordinances now before the Board - _ which amend the Deschutes County Comprehen- sive Plan. The changes are the same in both ordinances. There was a change in the cash ` deposit/ performance bond requirement limiting acceptable security to a performance g bond or a cash equivalency. Rather than "- adopting the staff report as a resource document, it has been attached as findings and conclusions for the comp plan, so references to the staff report have been removed. Also, a section will be added to W the ordinances indicating that the staff report serves as the findings and conclu- sions. Ms. Green then outlined the changes in the rimrock ordinances which reflected changes made by the Board in an earlier work ses- sion. The "within 1/8 mile" reference was taken out of the definition of "rimrock". 100 foot setback with exceptions and 20 foot rimrock setback are the standard along the river. The only rimrock addressed by these ordinances is that which borders rivers or streams. Under no circumstances will the setback be less than 20 feet. If the rimrock is located within 100 feet of the river, the applicant must only comply with the 20 foot rimrock setback. There was some discussion regarding the conservation easements. These will not be mandatory, but will be negotiated with each property owner as they submit any land use application. Only certain properties would be considered for such negotiations as needed for river access. The fill and removal ordinances have been changed since the earlier draft contained provisions that would be impossible to enforce. The ordinance will require a permit to be obtained every time any fill or removal activity is taking place in or on the bank of the river that is not covered by the State Lands Board. It was agreed to put a sunset provision in this ordinance for two years. At that time, the Board will again review it and make a determination on whether or not to adopt it permanently. That will also provide an opportunity to make changes as desired. The sunset provision will also provide that the ordinance can be repealed after one year. Changes relating to membership were suggested in the ordinance creating the Deschutes Basin Resource Committee. It was agreed to delay further discussion of this item until 4:00 PM this date. MOTION: MAUDLIN moved 86-017 by title only. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. JUNE 30, 1986 MEETING MINUTES: PAGE 2 - •ti . VOL 72 PACE. (_ Chair Prante so read. MOTION: TUTTLE moved adoption of ordinance 86-017 with the changes noted. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. MOTION: MAUDLIN moved f irst and second readings of ordinance 86-018 by title only. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: TUTTLE moved adoption of ordinance 86-018 with the changes noted. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. MOTION: MAUDLIN moved the first and second reading by title only of Ordinance 86-019. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: TUTTLE moved adoption of Ordinance 86-019 with the changes noted. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. MOTION: MAUDLIN moved first and second reading by title only of Ordinance 86-020. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: TUTTLE moved adoption of Ordinance 86-020 with the changes noted. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. MOTION: TUTTLE moved the first and second readings of Ordinance 86-053 first and second readings by title only. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. JUNE 30, 1986 MEETING MINUTES: PAGE 3 VOL 12 PAUL MOTION: MAUDLIN moved signature adoption of Ordinance 86-053 with changes. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. MOTION: TUTTLE so moved to read first and second by title only [Ordinance 86-054]. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: MAUDLIN moved adoption of Ordinance 86-055. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. MOTION: TUTTLE moved 86-055 first and second readings by title only. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: MAUDLIN moved adoption of Ordinance 86-055 with changes. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. MOTION: TUTTLE moved first and second by title only. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: MAUDLIN moved adoption of Ordinance 86-056 with changes. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. MOTION: TUTTLE so moved first and second readings by title only of ordinance 86-058. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: MAUDLIN so moved to adopt with changes. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. JUNE 30, 1986 MEETING MINUTES: PAGE 4 VOL 72 FAu., l At this time, the Board recessed the meeting until 4:00 PM. Deschutes Basin MOTION: TUTTLE moved the first and second Resource Committee reading of Ordinance 86-063 by title only. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Chair Prante so read. MOTION: TUTTLE moved adoption of Ordinance No. 86-063. MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. Land Sales Fund MOTION: TUTTLE moved to adopt Order Transfer and Dist- 86-058. ibution Order MAUDLIN: Second. VOTE: UNANIMOUS APPROVAL. General Fund Because it was the last day of the fiscal Bills year, Treasurer Helen Rastovich had requested that the Board approve the bills contingent upon Board review. MOTION: MAUDLIN moved approval of bills contingent upon signature. TUTTLE: Second. VOTE: UNANIMOUS APPROVAL. The bills totalled 335,970.66. Risk Management Rick Isham introduced Mike Lewis from Tromp & Committee Report McKinley Insurance. Mr. Isham outlined the policies proposed by various insurance companies, though he did not have the opportunity to review the Great American policy. It appears to be broad coverage more along the lines of what they currently have. He went through the coverages provided by the various agencies. The Great American policy does include the law enforcement personnel and elected officials. That is written under another carrier. It provides for 25,000 coverage with a $10,000 deductible. The other coverage available is City/ County Insurance Services. Their general liability was $64,231 on an annual basis. $29,471 was auto liability and other physical damage was $4,549. That includes public officials' liability, law enforcement liability and public health and mental health liability. The total cost of this program is $134,888. There is a concern whether or not they are VOL 72 Wr715 financially solvent enough. All participants in the pool are basically self-insured through City/ County Insurance Service over $200,000. None of the options were right for the County. The Northland coverage was not adequate so there was a lot of self insur- ance. The Great American a high deductible but was first dollar coverage so there was a belief that if the deductible were written up so as to provide a self-insurance program we would see a significant cost savings but Great American will not quote those at this time. The Lloyds of London coverage, which would be a potentially self-insured program, is not available in this state. There was further general discussion of these options, focusing primarily on the City/ County Insurance Program and the Great American policy. Neil Morrison, Public Works Director and member of the Risk Management Committee, stated that he has reservations about the City/ County program but felt that it offered the best option available. City/ County currently has $1,200,000 plus premiums collected in the current fiscal year in reserve for prior year claims. The policies are scheduled to renew July 1. Current County coverage ends at midnight this date with no option to extend. It was suggested that the County only obtain coverage for a period of 90 days in the hope that better coverage options would be available at that time. Mike Lewis stated that he felt that by waiting 30 days the County could gain a significant advantage. He stated that there would be additional limits available within 30 to 60 days. MOTION: MAUDLIN moved that they take the committee and agent of record's recommendation and purchase the liability insurance through City/ County Insurance and the property program through Great American as outlined. The boiler machinery would be through the Kemper Group who we are currently with. JUNE 30, 1986 MEETING MINUTES: PAGE 6 TUTTLE: Second. VOL 72 P„,r 71 R Commissioner Tuttle stated that he did not feel that the limits of coverage were worth the risk. VOTE: APPROVAL; TUTTLE DISSENTING. Being no further business, the meeting was adjourned. i CHUTES COUNTY BO D OF COMMISSIONERS ; RISTOW PRANTE, Chair LAURENCE A. Z D AUDLINC BOCC:ss , Commissioner issioner 1. JUNE 30, 1986 MEETING MINUTES: PAGE 7