1986-15205-Minutes for Meeting July 30,1986 Recorded 8/6/198686-1 A.
H3COUNTY
BOARD
COMMISSIONERS
JULY 30, 1986REGULARMEETING VOL 72 PACT 6741
Chair Prante called the meeting to order at 10:00 A.M.
Commissioner Maudlin was in attendance; Rick Isham, Legal
Counsel, was also present. Commissioner Tuttle was absent.
1. Amendments to the Agenda
Chair Prante read aloud the amendments to the agenda.
2. Possible Signature on Local Agency Agreement for Highway
Bridge Replacement With Dept. of Transportation for Little
Deschutes River Bridge
MOTION: MAUDLIN moved for signature of agency agreement
for highway bridge replacement.
PRANTE: Second
VOTE: MAUDLIN: Yes
PRANTE: Yes
3. Possible Signature of Countv Vehicle Use Polic
Chair Prante read aloud the Vehicle Use Policy.
MOTION: MAUDLIN moved to adopt the policy as written
by County Counsel Isham.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
(:,The policy calls for board approval when any employee wishes
to4se a private or county vehicle when traveling out of
state. The public works and library departments each asked
c��for-approval to attend conferences that are outside Oregon.
MOTION: MAUDLIN moved for approval for trips as requested.
r --
=a PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
4. Possible Signature of Easement Agreement Covering Empire
Boulevard -Burlington Northern
Rick Isham made two changes to the document. Burlington
Northern will need to accept the changes made. Rick stated
MEETING MINUTES JULY 30, 1986 PAGE 1
VOL 72 P�.r� 7A
that without the language he added, the agreement is
probably not effective to either party. It is to both
parties benefit to include the changes.
MOTION: MAUDLIN moved for signature of the agreement as
written with consideration of language change at a
later date as outlined.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
5. Acknowledgment of City of Redmond Resolution No. 86-13
Chair Prante acknowledged receipt of the City of Redmond
Resolution No. 86-13.
6. Possible Approval of an Agreement With South Central Oregon
Baseball Inc.
7.
MOTION: Chair Prante entertained a motion to sign
contingent upon the sign from the Lions Club and
South Central Oregon Baseball.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
Rick Isham stated that the statute requiring this
certificate was repealed in 1983. The extension service
has the funds they need and this certificate is just
confirmation to the state. This discussion will be
continued next week.
8. Possible Appointment of Cheryl Spalding to the Deschutes
County Library Board of Trustees
MOTION: MAUDLIN moved Cheryl Spalding be appointed to the
Deschutes County Library Board.
PRANTE: Second
VOTE: MAUDLIN: Yes
MEETING MINUTES JULY 30, 1986 PAGE 2
PRANTE: Yes Vol, 72 FAGF 743
9. Discussion Regarding Property and Liability Insurance
This will be continued tomorrow morning at 8:30 A.M.
The information necessary was not available for today's
meeting.
10. Discussion Regarding Continuation of Bond Counsel
Rick Isham's preference was to stay with Dick Roberts at his
new firm. Chair Prante left this matter to Rick Isham's
discretion.
11. Consideration and Possible Approval of Liquor License
Applications
Ahern's Stop & Shop
Cheng's Garden Chinese Restaurant
Tom's Market
Black Butte Ranch
7-11 #2341-20391
Marcello's Italian Cuisine
MOTION: MAUDLIN moved for chair to sign aproval of liquor
licenses as read.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
12. Reauest for Refunds From the Community Development
Department
O. Murray Olson 31.20
Sundigne Homes 20.80
Kenneth Owen 52.00
Circle J Plumbing 70.20
Rudy Theitje 60.00
Dale Ackler 125.00
TOTAL 359.20
The Board approved the refunds.
Commissioner Maudlin stated that there is a set schedule on
how much a refund will be and all refunds will be handled
according to that schedule.
MEETING MINUTES JULY 30, 1986 PAGE 3
VOL 72 PAGE 744
13. Possible Approval of Weekly Warrant Vouchers
The amount of the weekly warrant vouchers is $176,572.66
MOTION: MAUDLIN moved signature of the vouchers.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
14. Possible Signature of Architectural Contract With Huston,
Barber, Barrett, and Turner
Rich Isham has not had a chance to review the contract and
asked if this could be continued until tomorrow.
15. Possible Signature of Indemnity Agreement With Bend Metro
Park and Recreation District
MOTION: Chair Prante entertained a motion to approve the
use of county roads as stated.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
MOTION: Chair Prante entertained a motion to sign the
indemnity agreement contingent upon signature from
Bend Metro Park District.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: MAUDLIN: Yes
PRANTE: Yes
The meeting was recessed until 10:30 for session with employee
council members.
The following people were present: Commissioners Prante and
Maudlin, Rick Isham, Karen Green, Mike Maier, Denyse MCGriff,
Toni Hancock, Bruce Shoenthal, Norma Davis, Sue Stoneman, Dennis
Morris, Connie Bruneau, and Judy Scharf.
It was noted that some employees were interested in forming
an employee association and were using an employee newsletter to
communicate this. Rick Isham stated that forming an association
is okay, but the use of county time and materials is illegal.
MEETING MINUTES JULY 30, 1986 PAGE 4
I VOL 72 745
Chair Prante stated that an agenda of the Commissioners
meetings is now being circulated to the employee council. She
also stated that the work sessions will be open to any employee
council member for any concerns they may have.
Chair Prante also outlined what was included on a memo to
all the department heads regarding ways to save money so as not
to have to cut positions next year.
A question was asked about the outcome of the office
assistance survey. It was decided to proceed with the
implementation plan and we are waiting to get some strategies
back from the consultant.
16. Possible Signature of Minor Partition and Declaration of
Dedication of Roadway MP -86-1
MOTION: MAUDLIN moved to sign Minor Partition Mp-86-1.
PRANTE: Second
VOTE: MAUDLIN: Yes
PRANTE: Yes
MOTION: PRANTE moved to sign
Dedication.
MAUDLIN: So moved.
PRANTE: Second
VOTE: MAUDLIN: Yes
PRANTE: Yes
the Declaration of
The meeting was recessed until 8:30 A.M. July 31.
DESCHUTES COUNTY BOAR OF COMMISSIONERS
L IS BRISTOW PRANTE, Chair
LAURENCE A. TUTTLE Commissioner
D K MAUDLIN, Commissioner
BOCC:prt
86-102
MEETING MINUTES JULY 30, 1986 PAGE 5