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1986-22218-Minutes for Meeting October 15,1986 Recorded 10/24/19868622218 DESCHUTES COUNTY BOARD OF COMMISSIONERS ��`'©PAGE �� REGULAR MEETING MINUTES OCTOBER 15, 1986 Chair Prante called the meeting to order at 10:02 a.m. Commissioners Maudlin and Tuttle were in attendance. Karen Green, Legal Counsel, was also present. 1. Amendments to the Agenda Chair Prante read aloud the amendments to the agenda. 2. Public Hearing on Land Exchange Between Deschutes County and Dixon and McClellan Chair Prante opened the public hearing and asked for comments from those in support of the land exchange. Dave Jaqua, 1655 W. Highland, Redmond, stated that he would like to have the two appraisals and a map showing the property lines now and what they will be after the exchange entered into the record. He stated that the legal cv —description is not available as yet and will be provided tD r; _jnext week. He stated that all documents (legals and title .. :emsports) will be put together in a package. Mr. Jaqua 'i.�lieves that this land exchange will be in everyones best ;:-Anterest . < flair Prante stated that the board is waiting for approval ?7ftom the present lessee. sa • �k `cDave Jaqua stated that Mr. Dixon has talked with the lessee and he has talked with the lessee's attorney. He stated that they are not opposed to the land trade. He also stated that he can get this in writing and have it submitted into the record. ?CEYPUNCHED 19G6 Mr. Jaqua stated that the state highway department has not OCT 3 decided if there is to be a frontage road system or direct access. He further stated that the developer will improve the access. Chair Prante asked for anyone wishing to speak in oppostion. Hearing none, she closed the public hearing. Chair Prante stated that two findings need to be made. MOTION: Chair PRANTE entertained a motion to find the properties of equal value. MAUDLIN: So moved. PRANTE: Second. VOTE: MAUDLIN: Yes REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 1 3. 4. 5. . %Gr604 TUTTLE: Abstain PRANTE: Yes MOTION: MAUDLIN moved that we find this in the interest of the community. PRANTE: Second. VOTE: MAUDLIN: Yes TUTTLE: Abstain PRANTE: Yes Consideration of Order No. 86-068, Vacating Excess Public Property on Empire Avenue MOTION: MAUDLIN moved for signature of Order No. 86-068, vacating excess public property. TUTTLE: Second. VOTE: MAUDLIN: Yes TUTTLE: Yes PRANTE: Yes Discussion of Periodic Review of Comprehensive Plan Craig Smith stated that he believes it's important to go through a periodic review of the plan to coordinate with the cities periodic review, even though the county's plan has not been fully acknowledged. He believes that we have adequate staff to complete the periodic review. He stated that a grant is available from the state to go through periodic review. He stated that the review should be complete by July 1. He further stated that by doing the review at the same time as the cities, they could be doing some of the work that would have had to be done by the county. Craig Smith stated that his goal is to have the plan fully acknowledged by July 1, 1987. Recommendations from Special Tansportation Fund Project Awards Eileen Donaldson, Chair of the STF Committee, stated that some of the applications were confusing and then proceeded to explain some of the details. Cheryl Spahn, owner of Transcentral, stated that her company provides service to the workers at Dynatron at a cost to them of 50 cents per ride. She stated that they will continue to do that, but are asking for a subsidy of $1.58 per ride. Cindi Standeford, financial manager for RAP, stated that some of their residents only earn $8 - $10 per month. She REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 2 voM %ACID 605 stated that 10 adults use the Transcentral services and have been pleased with them. She further stated that they had previously used the Dial -a -Ride system and were not satisfied with the service. She stated the she hopes the Transcentral subsidy is approved. Commissioner Tuttle left the meeting at 10:38 a.m. Mark Russell, Dynatron, stated that Dynatron strongly supports Transcentral's application. He further stated that Dynatron could validate rides per month is needed. Commissioner Tuttle returned to the meeting at 10:42 a.m. George Baldini stated that he will circulate his revised application for the City of Bend as soon as possible. MOTION: Chair PRANTE entertained a motion to grant partial funding to COCOA for a part-time transportation coordinator and matching funds for Redmond and Bend and $18,419 to maintain current levels in Terrebonne, LaPine, Sisters and Redmond. TUTTLE: So moved. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes MOTION: Chair PRANTE entertained a motion to grant $5000 to the Opportunity Foundation. TUTTLE: So moved. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes MOTION: Chair Prante entertained a motion to grant RAP $3000. TUTTLE: So moved. MAUDLIN: Second. Commissioner Maudlin was concerned with the minimal amount granted to purchase a van. Cindi Standeford stated that a wholesaler in Lebanon will sell them a van for $3800 and write off the additional selling price as a donation. VOTE: MAUDLIN: Yes TUTTLE: Yes PRANTE: Yes REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 3 6. 7. YO:.. _ KAGE 606 MOTION: TUTTLE moved for approval to grant Transcentral $2500 to purchase a wheelchair lift and a subsidy of $16,970 maximum to be billed on a per ride basis. MAUDLIN: Second. Commissioner Maudlin was concerned with adding extra administration with a coupon system. Sue Stoneman stated Dynatron will verify ridership for Transcentral. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes Don Ptacknik, EOSHA, stated that seat belt use in Deschutes County has increased since the beginning of the SAFE Project and gave figures from the Oregon Traffic Safety Commission that verifies that fact. Chair Prante asked Mr. Ptacknik how much money will be allocated to administration expenses. He stated that the Oregon Traffic Safety Commission is willing to pay up to 10% of Sue Stoneman's salary as project director. He stated that they will also pay 10% of her estimated benefit package. He stated that this amount comes to approximately $2600. Diane Bower, chair of the steering committee for the SAFE Project, stated that objectives have been outlined for next year. MOTION: TUTTLE moved to apply for a second year of Oregon Traffic Safety Commission funds for the SAFE Project including the request for the administration dollars. MAUDLIN: Second. Commission Maudlin stated that he hopes that the majority of the work performed will be in the child restraint area and the 5-16 year old area. VOTE: TUTTLEF: Yes MAUDLIN: Yes PRANTE: Yes Craig Smith stated that Steve Gold is the applicant and the REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 4 VUL , S&Au 607 county has signed the application as the property owner. He further stated that Mr. Gold has submitted all the necessary plans and has paid all fees and he recommends that the temporary use permit be approved. MOTION: MAUDLIN moved for approval of the bargain and sale deed in Lot 6, LaPine Industrial Site. TUTTLE: Second. VOTE: MAUDLIN: Yes TUTTLE: Yes PRANTE: Yes 8. Consideration of Approval of a Temporary Use Permit for a Bulk Fuel Plant MOTION: TUTTLE moved approval on recommendation from the planning director. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes MOTION: Chair PRANTE entertained a motion to approve acceptance of the trust deed to the county. (item #7) MAUDLIN: Second VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 9. Consideration of Agreement with Neale-McNab Architects, AIA This contract is for the juvenile detention center. There was no amount entered on the contract and no "not to exceed" amount. It was decided to postpone this item until the amounts can be verified. 10. Consideration of Easement for Larry Romaine MOTION: Chair PRANTE entertained a motion to approve contingent upon receipt of the check for $250. TUTTLE: So moved. MAUDLIN: Second VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 11. Consideration and Possible Signature of a Minor Partition REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 5 MP -86-6, and Declaration of Dedication for George Abbas MOTION: MAUDLIN moved for signature of minor partition MP - 86 -6. TUTTLE: Second. VOTE: MAUDLIN: Yes TUTTLE: Yes PRANTE: Yes MOTION: Chair PRANTE entertained a motion to sign the declaration of dedication. TUTTLE: So moved. MAUDLIN: Second. VOTEF: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 12. Possible Approval of Financial Partition FP -86-7 for Doris Woolley This is currently in escrow. It will not be completed until the contract is negotiated. MOTION: TUTTLE moved for signature of the financial partition. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 13. Acknowledgement of Citation of Appreciation from the American Legion This is an acknowledgement of their appreciation for receiving surplus property from the county. 14. Possible Approval of Liquor License Application for The Coffee Merchant, Etc. MOTION: TUTTLE moved to authorize the chair to sign the liquor license application for The Coffee Merchant. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 15. Possible Approval of weekly Warrant Vouchers REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 6 The amount of the weekly vouchers is $70,173.29 MOTION: MAUDLIN moved approval of the vouchers upon review of the other commissioners. TUTTLE: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 16. Other StaffZPublic Concerns Possible Signature of Agreement to use the Armory as a Polling Place 17. MOTION: TUTTLE moved for signature of agreement to use the armory as a voting precinct location. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes MOTION: MAUDLIN moved for signature of contract with Keeton -King for construction of the administration building contingent upon the contractor's signature. PRANTE: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 18. Possible Signature of Development Agreement for Ronald Anderson, Anderson Saw Shop, Inc., SP -86-30 MOTION: TUTTLE moved for signature of development agreement for Anderson Saw Shop, Inc., SP -86-30. MAUDLIN: Second. VOTE: TUTTLE: Yes MAUDLIN: Yes PRANTE: Yes 19. REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 7 von 80FAGt 610 - This resolution exempts all specialized equipment and installation from the bid process. MOTION: MAUDLIN moved for signature of Resolution No. 86- 063. TUTTLE: Second. VOTE: MAUDLIN: Yes TUTTLE: Yes PRANTE: Yes The meeting was adjourned. DESCHUTES C LINTY BO D OF COMMISSIONERS PSBRISTOW PRANTE, Chair LAURENCE A. TTLE, Commissioner DI4KMAUDLIN, Commissioner BOCC:prt 86-102 REGULAR MEETING MINUTES OCTOBER 15, 1986 PAGE 8