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1987-02512-Minutes for Meeting January 28,1987 Recorded 2/5/19878'7- 2512 DESCHUTES COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JANUARY 28, 1987 Chair Prante called the meeting to Commissioners Throop and Maudlin were in Legal Counsel, was also present. 1. Amendments to the Agenda 337 Chair Prante read aloud the amendments to the agenda. 2. Public Hearing for the Consideration of Order No 87-008 Kn-proving Formation of Deschutes River Recreation Homesites Unit 8, Part 3 Special Road District Chair Prante opened the public hearing and asked for comments. Hearing none, she closed the public hearing. MOTION: Throop moved for the Board to approve Order No. 87-008 to establish the final public hearing for the purpose of considering the approval of the formation of Deschutes River Recreation Homesites Unit 8, Part 3 Special Road District. MAUDLIN: Second. Commissioner Maudlin asked if all the people affected by this were in favor or if the petition came about by just one person. Rick Isham explained the procedure for the petition process. Commissioner Throop asked for the specific process after the final hearing. Rick Isham replied that the purposes of determining formation is done at this hearing. He further stated that at this hearing, the Board has expressed an opinion that it believes it is proper to 'make the formation. He further stated that at the final hearing if that decision may be improper, a final order may not be entered to form the district. Commissioners Maudlin and Throop wanted to postpone this item until they could gather more information. Commissioner Throop withdrew his motion. This item will be back on the agenda in two weeks. 3. Public Hearing on the Proposed Vacation of a Portion of Mahogany, and Possible Signature of Order No 87-001 Vacating a Portion of Mahogany MOTION: MAUDLIN moved denial of the vacation of Mahogany Avenue. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes VOL 81 pAGE 6M or er at IA;-001N a. m. attI sham, D REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 1 VOL Slnu 60 Commissioner Throop explained that the purpose of the denial at this time is to gather more information and does not mean that this road vacation cannot be considered again at another time. 4. Discussion of Letter to State Representatives Requesting that Llamas be Included as Livestock Under State Statutes county Chair Prante read the letter. There was some discussion about changing our county ordinances to include llamas' and whether or not it would be enforceable before the state statute was also changed. Rick Isham recommended that the ordinance be changed. MOTION: THROOP moved proceedings t to llamas in the the letter to delegation se statute. to direct counsel to initiate change the ordinance to include definition of livestock and to send our Deschutes County legislative eking that change in the state MAUDLIN: Second. Gene Patterson, local llama grower since 1980, stated that he represents the Central Oregon Llama Association on this matter. He stated that he has lost llamas to dogs in the past and that most people believed that llamas were already included as livestock. He further stated that the llama industry in Central Oregon is a large one and needs to be protected from dog attacks. Chair Prante agrees that this needs to be changed. Commissioner Throop believes that this will be a fairly straightforward bill in the legislature and believes that our representatives will move on this issue. Commissioner Throop recommended that copies of the letters sent to the state representatives be given to Mr. Patterson. Rick Isham stated that our ordinance can be changed next week. Lynn C. Hyder, Hyder Llamas, Terrebonne stated that he had some information for the Board. He stated that he lived in Jefferson County and had an incident of a dog killing a llama. He further stated that the D.A. contacted the attorney general's office and was quoted to from Webster's Dictionary as to the definition of livestock, domestic animals, and llamas. Mr. Hyder left a copy of the letter from the attorney general to the D.A. of Jefferson County. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 2 VOL SINGE 648 5. 6. 7. 8. Possible Signature of Resolution No 87-003 Accepting Petition for Proposed Meadow Drive Vacation Dave Hoerning stated that he and the planning department have reviewed the lot and the plat. MOTION: THROOP moved approval of resolution No. 87-003, which accepts the petition for the proposed Meadow Drive vacation. MAUDLIN: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Possible Acceptance of Engineer's Report for Meadow Drive Vacation Dave Hoerning read the engineer's report. MOTION: MAUDLIN moved for acceptance of the engineer's report for Meadow Drive: THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Possible Signature of Order No 87-005 Setting Public Hearing for Meadow Drive Vacation MOTION: MAUDLIN moved signature of Order No. 87-005, setting a public hearing for the Meadow Drive vacation on March 11, 1987. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Chair Prante stated that this vacation is contingent upon the lots being consolidated. Possible Signature of Amendment #1 for Special Use Permit US Dept. of Agriculture Forest Service Permit for Storage Yard and Warehouse MOTION: MAUDLIN moved to authorize the chair to sign the amendment between US Dept. of Agriculture Forest Service Permit for storage yard and warehouse. THROOP: Second. REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 3 VOTE: MAUDLIN: Yes VOL O~IPAGE 6U9 THROOP: Yes U 9 PRANTE: Yes 9. MOTION: THROOP moved for first and second reading by title only of Ordinance No. 87-003. MAUDLIN: Second. Commissioner Throop asked for more information on this amendment. Rick Isham explained that this does away with class C infractions and elevates them to class B. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes It was so read. MOTION: MAUDLIN moved for adoption of Ordinance No. 87- 003. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 10. Possible Signature of Ordinance No. 87-004 Amending section 2 of Ordinance 203.1. Regulating Control and Disposition of Dogs within Deschutes County, to Prescribe Infractions Repeal Ordinance No. 83-011, and Declare an Emergency MOTION: Chair PRANTE entertained a motion for first and second reading by title only. THROOP: So moved. MAUDLIN: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes It was so read. MOTION: Chair PRANTE entertained a motion to adopt Ordinance No. 87-004. THROOP: So moved. MAUDLIN: Second. REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 4 036, and Declare an Emergency VOTE: MAUDLIN: Yes VOL SIPAGE 610 THROOP: Yes PRANTE: Yes 11. Discussion of Dynatron. Inc. Contract Insurance Coverage Commissioner Throop stated that he has talked with people from Dynatron and they are aware of their problems and working to solve them. He stated that he has been working with them for quite a long time and suggests that the County do what it can to help them resolve their insurance difficulties and to see what conditions mental health needs to have met. Commissioner Maudlin believes that it is imperative that the contract be,contingent upon obtaining proper insurance whether Deschutes County is named on it or not. Karen Green stated that she will be asking Dynatron to obtain the proper insurance coverage whether Deschutes County is named as additional insured or not. She stated that she will be providing Dynatron with a list of carriers that we know are writing this type of coverage for our other contractors. 12. Discussion of Possible Closure of Millican Airport Karen Green stated that the State Aeronautics Division has asked the County as owner of the property to either close the airport or improve to minimum standards. She stated that she believes it would be much less expensive to close the airport than to improve it, mainly due to the fact that a county road runs through the airport. She stated that she has drafted a letter to the FAA which will effect a temporary closure of the airport until the Board makes a final decision on closure. MOTION: Chair PRANTE entertained a motion to sign a letter to the FAA regarding the Millican Airport closure. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 13. Possible Signature of Letter Requesting a Time Extension for Community Corrections Planning Process MOTION: THROOP moved to authorize the chair to sign the letter of extension. MAUDLIN: Second. REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 5 VOL SINGE 6tl- 14. 15. 16. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes Acknowledgment of Sisters RFPD Resolution The Board acknowledges their resolution. Possible Signature of Maintenance Contract for the Coov Machine in the Clerk's Office MOTION: Chair PRANTE entertained a motion to authorize the chair to sign. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Possible Signature of Weekly Warrant Vouchers The amount of the vouchers if $107,661.07. MOTION: THROOP moved for approval of the weekly warrant vouchers. MAUDLIN: Second. 17. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes Other StaffjPublic Concerns Vivian Perry, Region Supervisor, DMV, informed the Board that the DMV is requesting to close the travel team to LaPine especially in the winter. She stated that there is not enough business to warrant bringing people out from the Bend office. Chair Prante stated that she would bring this up in Thursday evening's meeting in LaPine. Ms. Perry stated that she feels very strongly about closing 'this office entirely since every thing done manually in LaPine has to be reinput into the computer in Bend and that there are very few travel teams left in the state. Chair Prante stated that she would like to talk again with Ms. Perry regarding this matter. Karen Green stated that the Tetherow House rental agreement is ready for the Board's signature. MOTION: Chair PRANTE entertained a motion to sign the REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 6 Tetherow House contract. MAUDLIN: So moved. THROOP: Second. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes 17. VOL 81PAGE 61,r Manner. Rick Isham stated that this order makes two findings; that the dog was engaged in chasing and wounding on 1/8/87, and that it was engaged in chasing and injuring on 1/15/87. The owners have until Tuesday, February 3, 1987 to file an appeal. MOTION: MAUDLIN moved for signature of Order No. 87-014. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 18. Possible Approval of Employee Change Notices MOTION: MAUDLIN moved for approval of the employee change notices subject to signature by the Board. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes The meeting was adjourned. DES COMMISSIONERS , Chair AckMaudlP' 10 iD in, Commissioner BOCC:prt 87-102 REGULAR MEETING MINUTES JANUARY 28, 1987 PAGE 7 • PERSONNEL CHANGE NOTICES January 1987 VOL OIPAGE U NEW HIRES William D. Enyart-Transportation Counselor-Juvenile Department Kathleen R. Nelson-Administrative Assistant-Juvenile Services Commission Tom Throop-Commissioner-Board of Commissioners TERMINATIONS: Lynette M. Croghan-Office Assistant II-Elections Dennis E. Fennell-Chief Deputy District Attorney-District Attorney Donald S. McFerran-Clinical Social Worker-Mental Health Services Michael L. Miller-Solid Waste Div. Mgr.-Solid Waste Harold F. Reuber-Juvenile Counselor-Juvenile Department ELECTED OFFICIALS WHO DID NOT SEEK RE-ELECTION: Tom Howes-District Attorney Laurence A. Tuttle-Commissioner RECLASSIFICATION: Ronald Brown-Chief Deputy District Attorney-District Attorney Jane Kwiatkowski-Bldg. Maint. Worker-Building Maintenance from Juvenile Services Commission Michael Timothy Dugan-District Attorney-from Hearings Officer Donna Brandon-Office Assistant IV Health Department to Office Assistant V Health William R. Newell-Acting Building Official CDD to Permanent Building Official CDD Roger Graham-Mechanic III-Public Works-to Equipment Div. Manager-Public Works MERIT RAISES EXEMPT/PROBATIONARY INCREASES/UNION CONTRACT: Patricia R. Tucci-Office Assistant III-Commissioners Probationary Nancy P. Schlangen-Office Assistant II-Juvenile " Gary Dean Barrett-Deputy-Sheriff Union Larry D. Blanton-Deputy-Sheriff " Harry A. Brizee-Sergeant-Sheriff Exempt Robert P. Cosner-Sergeant-Sheriff " Darrell D. Davidson-Undersherif-Sheriff " Richard G. Hirscht-Deputy-Sheriff Union Cynthia J. Johnson-Office Assistant-Sheriff it Michael L. Johnston-Sergeant-Sheriff Exempt Maridell J. Linster-Office Assist. V-Sheriff Exempt Lee F. Miller-Detective-Sheriff Union Alan L. Muise-Deputy-Sheriff " Phyllis Webb-Nurse-Health Exempt Beth Bussard-Clinical Social Wkr.-MHS " Kathryn A. Drew-Program Supervisor-MNS " Elois Arden Jewell-Clinical Social Wkr -MHS " . Frank Moore-Program Supervisor-MHS " Robert D. Riley-Bldg. Safety Inspector-CDD " George R. Alvarez-Sergeant-Corrections " Nina L. Ladd-Sergeant-Corrections " Ruth L. Jenkin-Sergeant-Corrections " A . VOL MERIT RAISES EXEMPT/PROBATIONARY INCREASES/UNION CONTRACT CONT.: Robert E. Marold-Corrections Officer-Corrections Claudia E. Smalley-Corrections Officer-Corrections Terry Silbaugh-Emer. Serv. Coord.-Emergency Ser. Div. Kelley E. Johnson-Library Assistant-Library Sheryl Day-Telecom Spec.-911 Kelly Herrington-Telecom Spec.-911 Rick D. Silbaugh-Telecom Spec.-911 William R. Watson-Telecom Spec.-911 Union 11 81P,GF F1 Exempt Probationary Union 11