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1987-05575-Minutes for Meeting March 04,1987 Recorded 3/10/1987DESCHUTES COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MARCH 4, 1987 f37" 55 7J Chair Prante called the meeting to Commissioners Throop and Maudlin were in Legal Counsel, was also present. 1. Amendments to the Aaenda va 8?P*GE 81 1 p P~1 or XV der at A,RattendanceM aN~ Chair Prante read aloud the amendments to the agenda. 2. Public Hearing and Possible signature on Vector Control District Annual Work Plans Chair Prante read the notice of the hearing, opened the public hearing, and asked for comments from the Four Rivers Vector Control District. KEYPUNCHED Claude Strauss, 56180 Solar Drive, Bend, Director of the 4- Rivers Vector Control District stated that he has received LIAR 2+1987 approval of his work plan from the Department of Fish and Wildlife. He also stated that he has other concerns as a citizen regarding the dispersal of hard pesticides. Mr. Strauss stated that he believed that the Board may want to look into the toxicity of the chemicals being used and their ossible effects to the wildlife in the south-county area. He stated that these chemicals are being applied by aerial application, but that the planes may not be able to fly low enough for the pesticide to reach the target zone without getting into the riparian areas. He also stated that his vector control district does not use these hard chemicals but biological ones. Chair Prante asked for any other comments on the 4-Rivers Vector Control District. Hearing none, she asked for comments from the Lazy River Vector Control District. Hearing none, she asked for any comments from the Deschutes River Recreation Homesites Vector Control District. MaryAnne DeWitte, PO Box 2254, LaPine, Acting Treasurer of the District, stated that this year they have plans to so the same as last year; approximately 5-6 sprayings. Commissioner Throop asked her if she had any information on the issue of hard pesticides used in the area. Mrs. DeWitte stated that the same firm has been doing their aerial spraying for many years and have had no complaints. Chair Prante suggested that the commission meet at a later date to discuss this issue. Commissioner Throop concurred. BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 1 VOL 87PAGE 171 Chair Prante asked for any other comments on the vector control districts. Hearing none, she closed the public hearing. MOTION: THROOP moved to approve signature of the annual plans. MAUDLIN: Second VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes 3. Consideration of Livestock Loss Claim for Scott and Barbara Brockway Greg O'Neil, 990 NW Brooks, Bend, attorney for the Brockway's, suggested that the Board not do anything on this claim without talking with other counties to find out what they do in such cases. He stated that a final figure on the worth of the mare has not been determined, but may be higher than the preliminary figure of $10,000. He further stated that one issue he will be investigating is why the dog control officer didn't try to track down the doberman when it had previously been involved in chasing the Brockway's horse. Commissioner maudlin asked if the mare was insured. Mr. O'Neil stated that he didn't believe that it was. Mr. Maudlin asked if the mare had a foal when it had been leased out the last time. Barbara Brockway stated that mortality insurance was carried on the mare up until October 1986, but dropped when the cost became too high and the amount insured too low. She also stated that the mare did not become pregnant when leased. Ms. Brockway stated that the last amount that the insurance would cover on the mare was about $6,000 and the premium was approximately 15% of that amount. Greg O'Neil stated that he had talked with Karen Green regarding the options on this. He also gave examples on what other counties have done with livestock claims. Mr. O'Neil further stated that the fact that the Brockway's decided not to renew their insurance on the mare does not shift the blame to them for the mare's demise. He also asked the commission to make a determination on the actual value on the mare. Commissioner Throop asked if action would be taken against the dog owner. Mr. O'Neil stated that that is a possibility, but that it does not look good. Karen Green stated that the only issue before the Board is BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 2 VOL 8?PkGE 11 4. 5. 6. 7. 8. the livestock loss claim and that they need to make a determination that the dog was killed as the result of a dog attack, and if they make that finding, they must determine the value of the mare. Karen Green stated that Rick Isham indicated that in the past, the value of animals have been determined strictly on its value as livestock. Ms. Green also stated that once the value is established, the Board needs to determine how much of it will be paid out of the dog fund, which is only $500. Commissioner Maudlin requested that the commission delay on the determination of the value. MOTION: MAUDLIN moved that the preliminary finding is that the horse was actually killed as a result of an attack by a dog. THROOP: Second VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes The decision of the value of the mare will be determined at a later date. Possible Signatue of Resolution No. 87-010, Accepting Petition of Vacation of an Alley Possible Acceptance of Engineer's Report of the Vacation of an Alley Possible Signature of Order No. 87-023, Setting the Public Hearing for the Vacation of an Alley MOTION: Chair PRANTE entertained a motion to accept the petition for vacating alley block 23, sign Resolution No. 87-010, accept the engineer's report, and sign Order No. 87-023 setting the hearing. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Possible Signature of Resolution No. 87-009, Acceeting Petition to Vacate a Portion of 6th Street Possible Acceptance of Engineer's Report on the Vacation of a Portion of 6th Street BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 3 VOL ' 891PAGE 173 9. Possible Signature of Order No. 87-021, Setting the Public Hearing for the Vacation of a Portion of 6th Street MOTION: Chair PRANTE entertained a motion to sign Resolution No. 87-009, accept the engineer's report, and sign Order No. 87-021, setting the public hearing. MAUDLIN: So moved. THROOP: Second. Dave Hoerning stated that the utilites have been contacted and have no use for the property, and planning has looked at this and have given their approval. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 10. Consideration and Possible Adoption of Plan Amendments to MOTION: THROOP moved for first and second reading by title only. MAUDLIN: Second. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes It was so read. MOTION: THROOP moved for signature. MAUDLIN: Second. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes 11. Possible Signature of USDA Easement Termination Rick Isham stated that this initiates the termination by the forest service. This is due to road realignment and a new bridge. MOTION: THROOP moved for signature of the USDA easement termination. BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 4 Paul Blikstad gave the staff report. He stated that this would change the .5 acre from residential to neighborhood commercial. MAUDLIN: Second. Q ~l VOTE : THROOP : Yes VOL 8'>PAGE 1 ( 4 MAUDLIN: Yes PRANTE: Yes 12. Possible Signature of Agreement for Service Between The Credit Bureau, Inc. and the County for Support Enforcement MOTION: MAUDLIN moved to authorize the chair to sign the agreement for service between Credit Bureau, Inc. and the County for Support Enforcement. THROOP: Second. Rick Isham stated that this agreement was re-drafted to modify the reciprocal reporting portion of the agreement. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes 13. Possible Signature of Ordinance No. 87-006, Repealing Ordinance No. 203.9, an Ordinance Regulating Dog Kennels and Pet Shops and Licensing Fees, and Declaring an Emergency MOTION: Chair PRANTE entertained a motion for first and second reading by title only. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes It was so read. MOTION: MAUDLIN moved for signature of Ordinance No. 87- 006. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 14. Possible Signature of Water Service Agreement Chair Prante wanted to discuss with the City of Bend the 60% overhead issue on this agreement. Rick Isham stated that Mike Maier feels that this can be worked out with the city. Rick Isham stated that this agreement needs to be signed so as not to delay other aspects of the contract. BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 5 MOTION: MAUDLIN moved to authorize the chair to sign the agreement. Second. VOL BPAGf THROOP: Commissioner Maudlin stated that this is not the only matter between the city and the county at this time and that this can be worked out. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 15. Possible Signature of a Conservation Easement for Philip and Barbara Murphy MOTION: Chair PRANTE entertained a motion to accept the conservation easement from Philip A. and Barbara E. Murphy. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 16. Possible Signature of MP-85-12 for Randy Boone Postponed 17. Possible Appointment of Al Boyd to the Awbrey Butte Committee MOTION: MAUDLIN moved appointment of Al Boyd to the Awbrey Butte Committee. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 18. Possible Approval to Hire a Secretary in JSC and Establish a Line Item for the Position MOTION: THROOP moved for approval of the hiring of a secretary in JSC and establishing a line item for the position. MAUDLIN: Second. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 6 VOL 8?PACE I t 19. Possible Re-Appointment of Don Williams to the Farm Review Board MOTION: THROOP m, the Farm MAUDLIN: VOTE: THROOP: MAUDLIN: PRANTE: Dved for re-appointment of Don Williams to Review Board. Second. Yes Yes Yes 20. Possible Signature of Employee Change Notices MOTION: Chair PRANTE entertained a motion to approve. MAUDLIN: So moved. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Abstain 21. Possible Signature of Weekly Warrant Vouchers. The amount of the weekly vouchers is $218,429.70. MOTION: MAUDLIN moved for signature of the weekly warrant vouchers subject to review by the Board. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes 22. Possible Award of Contract for General Construction of the Juvenile Services Center Brad Mulvihill stated that JCRI does support what Deschutes County is doing and has agreed to the $34,000 plus an additional $16,000. Denny Maloney stated that some of the hardware will be upgraded. Tom McNab stated that the bids were opened on March 2, and the low bidder was Degree Builders and Construction at $193,657. Chair Prante commended Brad Mulvihill on his efforts to obtain more funding for this project. MOTION: MAUDLIN moved that the general construction of the Juvenile Services Center be awarded to Degree Construction in the amount of $193,657. THROOP: Second. BOCC REGULAR MEETING MINUTES 3/4/87 PAGE 7 VOTE: MAUDLIN: Yes 8?PAGE 1 t t THROOP: Yes VOL. PRANTE: Yes 23. Possible Signature of Contracts for Hollow Metal and Finish Hardware for the Juvenile Services Center Tom McNab stated that the low bid was for $30,600 from Pacific Security Systems. He recommends that we accept this bid. Rick Isham stated that the two addendums were acknowledged. MOTION: Chair PRANTE entertained a motion to sign the contract with Pacific Security contingent upon the inclusion of the addendums. THROOP: So moved. MAUDLIN: Second. Commissioner Maudlin asked about the addendums. Tom McNab stated that the changes would be in the form of a change order and that these addendums were included in the original bid. VOTE: THROOP: Yes MAUDLIN: Yes PRANTE: Yes 24. Possible Signature of Order No. 87-027, Exchange of Real Property with Dixon and McClellan Postponed 25. Other Staff/Public Concerns Possible Signature of Military Lease Agreement to Use the Armory as a Polling Place MOTION: MAUDLIN moved to authorize the chair to sign the agreement to use the Bend Armory as a polling place. THROOP: Second. VOTE: MAUDLIN: Yes THROOP: Yes PRANTE: Yes Mike Maier asked for approval to hire a replacement for a position in data processing. Approval was given. The meeting was adjourned. DESCHUTES l O Lois Bris BF 2 1-7 P rante, Chair COMMISSIONERS Tom'Throop, ommissioner ZWilnMaul,.Commissioner VOL 89PAcE 178 BOCC:prt 87-102 NEW HIRES: PERSONNEL CHANGE NOTICES February 1987 Robert La,Combe Juvenile Counselor Larry E. Duncan Reserve Deputy Jane L. Bryant Office Assist. II kathleen L. Goslin Office Assistant I Diane Price Office Assistant II Sandra K. Richards Office Assistant II TERMINATIONS: John Hansen Victoria Henderson Patricia Smith Janis Bowers Joyce A. Hamblin Shari M. Oki Dauna Davidson David Dooley RECLASSIFICATIONS: Computer Programer Office Assistant II Juv. Coun. Sup. Public Health Nurse Office Assistant III Office Assistant II Office Assistant IV Communication Sup. Juvenile Sheri ff Community Dev. Community Dev. Public Works 4H Extension VOL 82PAGE 179 Data Processing Retired Juvenile Juvenile Retired Health Mental Health Ser. Community Dev. Public Works 9-1-1 Terry Brown Permit Tech Community Dev. Trixie Franklin Coordinated Ser. Dir.Community Dev. Robert Dean Data Proc. Coordinator Public Works Bonita McGilvray Office Assistant IV Public Works MERIT INCREASES: David Gill Lynette Meier Dean Cameron Emery Grantier Charles Carroll Tad Walker Vera Deniz Harry English Nancy Jernigan Norman Thrasher John VanPatten Deborah Lewis Sharon Steckler George Read Albert McKenzie James A. Phillips Darlene Barkhurst Cartographic Drafter Office Assistant II Prop. Appr. II Sr. Prog. Analyst Bldg. Maint. Worker Bldg. Maint. Spec. Legal Assistant Sr. Lib. Assist. Law Enf. Tech. Captain Deputy Public Health Nurse Office Assistant II Planner Corrections Officer Corrections Officer Office Assistant II RETRO MERIT INCREASES: Barbara L. Masinter Theresa Maul Brenda Towell Claracy A. Hancock Joe Cubero Shari Marold Hillary Saraceno Deborah Pedersen Teresa Hansen Assessor Assessor Clerk Data Processing Bldg. Maint. Dist: Attorney Health Sheriff Tax Assessor Assessor Assessor Data Processing Maintenance Maintenance Support Enf. Law Library Sheriff Sheriff Sheriff Health Watermaster Community Dev. Corrections Corrections 4H Extension January 1987 January 1987 September 1986 January 1987 January 1987 October 1986 October 1986 August 1986 October 1986 RETRO MERIT INCREASES: Judy Pederson Mental Health Ser. November 1986 Joan Smith Anable Library December 1986 Mary Berrigan Library November 1986 Nancy R. Bushaw Library January 1987 Mary S. Deeks Library October 1986 Carol A. James Library September 1986 Marvin Wafford Library August 1986 Pennie L. Alaniz 4H Extension August 1986 Connie Bruneau 4H Extension December 1986 IIL 8?PAGE 180