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1987-22074-Resolution No. 87-060 Recorded 10/28/1987co fL ° L: /art _f BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNW, OREGON A Resolution Approving the Amended Juvenile Services Comprehensive Plan for Deschutes County for the 1987 -88 Fiscal Year. 87..22074 07 OCT 23 VI 9 :50 HE ]1L LO RESOLUTION NO. 87 -060 WHEREAS, the Community Juvenile Services Act provides for creation of a State Juvenile Services Commission through which counties can voluntarily participate in the act; and WHEREAS, the Deschutes County Board of Commissioners part- icipates with the State of Oregon in implementing the Community Juvenile Services act; and WHEREAS, the Deschutes County Juvenile Services Commission was established by the Board of County Commissioners to develop a Deschutes County Juvenile Services Comprehensive Plan; and WHEREAS, the Deschutes County Juvenile Services Commission has submitted such a plan for the County; and WHEREAS, the Board of County Commissioners approved the Juvenile Services Comprehensive Plan for the 1987 -88 Fiscal Year; and WHEREAS, that Comprehensive Plan was approved by the State of Oregon Juvenile Services Commission; and WHEREAS, $33,175 of allocation from the State Juvenile Services Commission are to be expended for the Student Retention Initiative, and WHEREAS, the Deschutes County Juvenile Services Commission has proposed that the Bend - LaPine School District's Student Retention Initiative program be adopted as the Deschutes County Juvenile Services Commission's program to be provided by the monies allocated; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the Deschutes County Juvenile Services Comprehensive Plan for the 1987 -88 fiscal year be amended to provide $33,175.00 for a Student Retention Initiative program through the Bend - LaPine School District's students at risk 1 - RESOLUTION NO. 87 -060 program, as set forth in the Exhibit "A ", attached hereto herein, Dated this 2 t� day of ATTEST: Recording Secretary 2 - RESOLUTION NO. 87 -060 0089-0542 Plan Amendment Request, marked and by this reference incorporated 1987. BOARD OF COUNTY COMMISSIONERS OF D CHUTES COUNTY, •' GON OW PRANTE, Chair issioner DLIN, Commissioner TES Car EXHIBIT "A" 0089-0543 Juvenile Services -k Commission Juvenile Justice Center /Bend, Oregon 97701 Administrative Office (503) 385 -3216 PLAN AMENDMENT REQUEST COMPREHENSIVE PLAN 1987 -89 STUDENT RETENTION INITIATIVE GRANT FUNDS ALLOCATION INTRODUCTION AND JUSTIFICATION The State Juvenile Services Commission 1987 -89 County Grants Program Allocations under the Community Juvenile Services Act includes the amount of $33,175 as an additional allocation to the Deschutes County Juvenile Services Commission for coordination with the County SRI plan. These monies were not allocated under the Deschutes County Juvenile Services Commission Comprehensive Plan 1987 -89. The reason for this is simply one of timing. The process which resulted in the 1987 -89 Comprehensive Plan ran on a calendar that was much too early for SRI planning. The first meeting of the Deschutes County Student Retention Initiative Coordinating Council took place on March 31, 1987. Other proposals for JSC funding were due on April 9, 1987. Consequently, the planning process for SRI funding through the JSC has been on a separate schedule. The local JSC has participated in planning with other agencies in the county through the SRI Coordinating Council. After the local JSC had been notified of the SRI allocation and the expected amount of roughly $33,000, proposals were requested through the news media and any other channels which reasonably would be expected to notify any agencies who might be interested in requesting funding for programs addressing the goals of SRI. This notification took place on the 25th of June, 1987. The response to the JSC Request for Proposals was limited. Bend -La Pine School District responded in a timely fashion, but no other letters of intent were received before the July 2nd deadline. It had been the hope of the local JSC to allocate the SRI funding proportionally, according to population, between the two school districts in the county. However, the letter of intent from Redmond School District was not received until September 9, 1987. By that time, the Bend -La Pine School District had already been directed by the local JSC to develop their proposal based upon the total $33,175 which it had available to allocate. On October 5, 1987, the Deschutes County Juvenile Services Commission held a special meeting to make a final decision regarding SRI fund allocation. Based on the fact that Bend -La Pine School District was ready to put their program into effect based on the total funding and the policy decision that it would not be wise to make exceptions to deadlines (which would create a considerable amount of problems in the planning process), the local JSC decided to approve Bend -La Pine School District's proposal and begin the Plan Amendment process as soon as possible. It should be noted that no agencies other than those mentioned above applied for funding through the Deschutes County Juvenile Services Commission under the Governor's Student Retention Initiative. 0089 --0544 PROGRAM DESCRIPTION Bend -La Pine School District's "At -Risk" Student Work Experience Coordinator Program was developed in conjunction with COIC (Central Oregon Intergovernmental Council) and is partially financed with SRI funds to be allocated by COIC. This program is only a portion of Bend -La Pine School_ District's total At -Risk Program. Without SRI funding, only one hour of teacher time has been available to supervise this program. With SRI funding, a full - time or near full -time coordinator can be hired to supervise this program for the remainder of the 1987 -1989 biennium. The Deschutes County Juvenile Services Commission requested only one modification of the proposal. The original proposed target population of the program was at -risk youth who are classified as economically disadvantaged by JTPA criteria. Although this restriction is necessary for the COIC share of the funding, the local JSC requested that the target population be broadened to include at -risk youth who do not fall under the JTPA economic criteria within the JSC portion of the funding. Members of the local JSC were concerned that delinquent or otherwise at -risk youth who do not meet the economic criteria but were in need of help from the program would be excluded. Bend -La Pine School District agreed to that modification in regard to the JSC- funded portion of the program. The Deschutes County Juvenile Services Commission is of the opinion that Bend -La Pine School District's work - experience program proposal is well - developed and necessary to fill in one of the gaps in programs for at -risk students in the community. Bend, 'Ore., for Thursday, June 25, 1987 Plans for use of funds sought The Deschutes County Juve- nile Services Commission is seeking proposals for ways to spend the roughly $33,000 it expects to re- ceive as part of Gov. Neil Gold - schmidt's student retention initia- tive. Requests should address the goals of the initiative, which are "to increase the number of Oregon students who graduate from high school or participate in a construc- tive education or employment and training alternative." A letter of intent must be returned by July 2, with applica- tions submitted no later than July • 17: Opportunities to comment on the initiative program are sched- uled Tuesday and Wednesday from 9 a.m. to 11 p.m in the JSC office. Information: Sharyn, 385 -3216. 1 VOCATIONAL CLASSES Cs0•C.C• /v,c. AT RISK PROGRAM 0089 -0546 COUN EL I NG (DROPOUTS) AT RISK PROGRAM E co tts CURRICULUM ADAPTATION N1 cPrF.r_ E,z . .r-A WA PAM e,coirs QA. ,e NIGHT SCHOOL 4— SUMMER SCHOOL y WORK EXPERIENCE a r 644 Are, ./31-- 'r,. JUVENILE SERVICES COMMISSION SUBCONTRACT CHECKLIST Any individual submitting a proposal to the Juvenile Services Commission must complete the following questionnaire with respect to their proposal: 1. Date this proposal was reviewed and approved by governing board or board of service provider. 008.9-0547 Date: June 23, 1987 (attach minutes) 2. Name, address, state of incorporation, and phone number of organization who will employ the individuals providing service under the proposal. Name: Administrative School District No. 1 (Bend- LaPineI Address: 520 N.W. Wall Street. Bend. OR 97701 Phone: ( 503 ) 389 -9711 (If other than city or county, attach current by -laws) 3. Name of individual authorized on behalf of organization to execute contracts. Name: Allan Frickev Title: Assistant SuperintevOnt Address: 520 N.W. Wall Street. Bend OR 977111 Phone: ( 503) 389 -9711. ext. 202 4. Name of department where program is to be placed. Department: School District High Schools 5. Name of individual responsible for operation of program. Name: Gary Horning 6. Name, address and phone number of individual responsible for the finances of the organization. Name: Burt Laurav 1- JUVENILE SERVICES COMMISSION SUBCONTRACT CHECKLIST 0089-0518 Address: 520 N.W. Wall Street. Bencl. OR 97701 Phone: ( 503 ) 389 -9711. ext. 209 7. Name, address and phone number of accountant for organization. Name: Nelson, Trimble 8 Co. Address: 18 N.W. Oreeon St.. Bend. OR 97701 Phone: ( 503 ) 382 -4791 8. Name, address and phone number of insurance company. Name: Great American Insurance Corinazies Address: P.Q. Box 21109_ Seattle_ WN 98111 Phone: i 800 ) 42A -7800 9. Policy number and amounts of insurance. Commercial General Liability- American National Fire Insurance Company #PAC 6- 21- 47 -47 -04 $1,000,000 ea. occurence; $1,000,000 aggregate limit Any Auto - American Alliance Insurance Company frBA 6- 21- 47 -46 -04 $1,000,000 ea. occurrence; $1,000,000 combined single limit Catastrophe Liability - American National Fire Insurance Company #PRO 6- 21- 47 -48 -04 $1,000,000 ea. occurrence; $1,000,000 aggregate limit 10. Names, addresses and terms of current board members. Term Name - Address Expires Red Oaks Square a . Dennis Holt 1230 NE 3rd St., Bend, OR 97701 6/30/88 1828 NE Shepard Rd. b. Bill Chase Bend, OR 97701 6/30/88 60677 River Bend Dr. c . Robert Naidis Bend, OR 97702 6/30/90 P.O. Box 33 d. Peggy Sims LaPine, OR 97739 6/30/89 22005 Neff Road e . David L. Dewey Bend. OR 97701 6/30/91 1537 N.E. 4th St. f . Aubrey Fitzgerald Bend. OR 97701 6/30/91 327 N.W. Greenwood Ave 9 • Terry Rahrasdnrff Bend. OR ¶7701 6/30/88 2- JUVENILE SERVICES COMMISSION SUBCONTRACT CHECKLIST Deschutes County Bend, Oregon 97701 0089 -0549 The Board of Directors of Administrative School District No. 1 met in regular session on 'uesday, June 23, 1987 in the Board Room of the Administrative Center, 520 N.W. Wall Street, 'end, Oregon at 7:30 p.m. The regular session was preceded by an informal session at 7:00 p.m. BOARD MEMBERS PRESENT: David Dewey, Chairman Dennis Holt, Vice- Chairman Robert Naidis Bill Chase David Crowe Bill Westphal (arrived at 8:10 p.m.) BOARD MEMBER ABSENT: Peggy Sims The meeting was called to order at 7:38 p.m. by Chairman Dewey. MINUTES The minutes of the June 9, 1987 meeting were approved as submitted. COMMUNICATIONS Bill Worrell presented a list of academic and athletic accomplishments by the students in the 1986 -87 school year. He also mentioned staff honored during the year. (See a complete list of the student accomplishments attached to the original set of minutes.) .NFORMATION ITEMS Gary Horning reported on the progress being made in tracking students who drop out of the school system. Two hundred and fifty one students left the system without a valid reason as determined by the Department of Education. These reasons include behavioral difficulty, lack of interest in school. lack of attendance, expelled, runaway and no shows. of *h° two hundred and fifty one students, the three major reasons for leaving were lack of attendance, General Equivalency Diploma, and expulsion from school. Suggestions for the future include an exit interview whenever possible and a follow -up between the District and community college or alternative program to assure reporting of successful completion of specific students (G.E.D.). David Crowe asked if the added credits required for graduation from this district could be part of the problem? Mr. Horning replied that it could be a burden for some. Alterna- tives are being offered in the form of night school, summer school and classes at Central Oregon Community College. Al Frickey presented the financial report to the Board. There were no questions. Chairman Dewey opened discussion for a date change for the next meeting. There are several "housekeeping" items that need to be taken care of as soon as possible after the end of the fiscal year. Bill Chase made a motion that the next meeting be scheduled for July 7, 1987. Robert Naidis seconded the motion and the motion passed unanimously. idy May reported that in answer to questions raised regarding the vocational program staffing for next year, she met with the secondary principals, Gary Horning and Kent Myers and reviewed class needs. The staffing number will remain the same as 1986 -87 but the decision to transfer a teacher to Band High remains the same. Food Services Fund, N 500 Support Services $ 3 • • Trust F Agency Fund, U700 • Instruction Support Services JUlic page five (11089"1)r;50 834,000.00 834,000.00 3,000.00 2 , 00(1.00 $ 5,000.00 David Crowe made a motion to accept the recommended resolutions. Bill Westphal seconded the motion and the motion passed unanimously. Bill Worrell gave an update on the Students at Risk Grant. These grants are applied for by the Governor's Student Retention INitiative committee. The grants were in five parts addressing dropouts, drug free schools, prevention and intervention, drug and alcohol treat- ment, and vocational and employment. Dr. Worrell said that he felt this was the best inter- agency effort he had ever seen in addressing these problems. David Crove said he was concerned that one statement identified lack of personal success as a reason for dropping out. He said, "you cannot convey self worth on the basis of someone else's ideas ". Dr. Worrell explained that the majority of funding for education goes to the "middle kids ", not to the kids on either end of the learning scale. Those students need to be identified and dealt with. Mr. Crowe objected to the "overwhelming sense that schools are becoming therapy units and hat there is no evidence'•of Christian involvement ". Robert Naidis made a motion to accept the application for grants and Bill Chase seconded the motion. The motion passed unanimously. Chairman Dewey declared a recess in the meeting at 8:37 p.m. Mr. Crowe read a letter of resignation to the audience. (See complete copy of his resignation comments attached to the original set of minutes). The meeting resumed at 8:57 p.m. Al Frickey presented the following resolution for Board approval. RESOLUTION NO. 570 RESOLUTION OF ADMINISTRATIVE SCHOOL DISTRICT NO. 1 (BEND),.DESCHUTES COUNTY, OREGON, AUTHORIZING THE ISSUANCE OF TAX ANTICIPATION NOTES, SERIES 1987, IN AN AMOUNT NOT TO EXCEED $4,500,000 WHEREAS, on or about June 23, 1987, Administrative _ School District No. 1 (Bend), Deschutes County, Oregon (the "District ") adopted a budget for the 1987 -88 fiscal year, and commencing July. 1, 1987 the District will have ad valorem taxes levied and in the process of collection within the limitation imposed by Article XI, Section 11 of the Oregon Constitution in an amount not less than $17,669,470.00; and r APPENDIX A Program Description and Budget Page 1 of 4 pages SECTION A - PROGRAM DESCRIPTION 0089°'($51. Date: August 17, 1987 County: Deschutes Program Title: "At- Risk" Student Work Experience Coordinator Contact Person and Title: Gary Horning Secondary Curriculum Specialist Agency Name and Address: Administrative School District No.1 (Bend- LaPine) 520 N.W. Wall Street Bend, OR 97701 Phone: 389 -9711, ext. 235 Program Duration: 10/1/87 to 6/30/89 Primary Service: "At- Risk" Student Job Placement Secondary Service: Brief Program Description (Add additional pages, if necessary) : Funds are requested to hire a work experience coordinator to deal with students who are considered to be "At- Risk" or potential dropouts in the Bend - LaPine School District. The Juvenile Services Commission funds would be combined with those available in the Student Retention Initiative JTPA grant to provide more coordinator hours for the "At- Risk" Youth Vocational Employment Experience Project. The Bend- LaPine School District will either hire new or significantly adjust schedules of existing counselor /teachers charged with project implementation. Career exploration and vocational education, assessment, counseling and placement, as well as close academic monitoring are keys to this assignment. • Target Population: UD to 44 of the projected 66 "At- Risk" vonth in the Syr PnonfAsaj. Approximate Number of Youth to be Served Annually: tin tn 44 Geographic Area to be Served: Bend - LaPine School District r Cont. APPENDIX A Program Description and Budget Page 2 of 4 pages Program Title: of Position Position Title 1 "At -Risk Work Experience Coord. SECTION B TOTAL Fringe Costs CATEGORICAL Rent Equipment Supplies Utilities Telephone Postage 6 Freight: Printing Services Private Mileage Insurance OTHER: 0089 -0552 EXPENDITURES "At Risk" Student Work Experience Coordinator SECTION n - PERSONNEL * anum 1JSC JSC JSC ITC SALARY FRINGE, T'I'E , I 3\! J 1W FRIKC SF�?AItY FRI2�`G'E 'rUTAL .86 24,218. 8,957 .84 23,725 Funding would allow 1.7 FTE for one year or .85 FTE for each of two years - or a modification as identified --- dependent upon availability of appropriate staff and program start -up date. 27 % 8,775. $65,675.00 SECTION C - SERVICES AND SUPPLIES ITEMS: $ JSC $ OTHER Bend- LaPine School District CCMTP.ACTUAL SERVICES: * List by type and name SECTION C TOTAL ' Add additional pages, if necr_sar,; $ TOTAL Value Undetermined Cont. APPENDIX A Program Description and Budget Page 3 of 4 pages Program Title: ITEM DESCRIPTIONS: SECTION C TOTAL EXPENDITURES (cont.) "At- Risk" SECTION D - CAPITAL OUTLAY $ JSC $ Not Projected in JSC Funds SECTION E - INDIRECT COSTS 0089 -055 OTHER $ TOTAL DESCRIPTION OF SERVICES: $ JSC $ OTHER $ TOTAL Undetermined: Not Proi )cted in JSC Funds SECTION E TOTAL TOTAL EXPENDITURES 13 + C' + D + E $ 65,675.00 008 -0 4 Cont. APPENDIX A Program Description and Budget Page 4 of 4 pages REVENUE SOURCES Program Title: "At- Risk" Student Work Experience Coordinator AMOUNT SECTION F To be determinec TOTAL APPLICANT AGENCY BUDGET $ 65,675.00+ SECTION G OTHER PROJECT REVENUE SOURCES Identify by name other revenue sources for this project; include in —kind contributions and fees. 1. Percentage distribution from JTPA SRI Grant of $50,000.00 $ 32,500 @65 % 2. Supplies and postage as needed $ Unknown 3. In- District Travel Expenses (District Paid) $ As Needed 4. Professional development training funds $ Undetermined 5. Office Space: Phone Access $ Undetermined TOTAL OTHER SOURCES $ (32,500+ )* SECTION H a. TOTAL PROJECT EXPENDITURES b. TOTAL JSC FUNDS REQUESTED c. TOTAL OTHER REVENUE SOURCES d. TOTAL PROJECT REVENUE 0 + C) (should equal total project expenditures) SECTION I ANTICIPATED REQUEST FROM JUVENILE SERVICES COMMISSION FOR NEXT FISCAL YEAR $ 65,675.00 $ 33,175.00 $ 32,500.00 $ 65,675.00 $ -0- Cost of living percentage used in your computation 0 % Do not include dollar amount of in -kind contribution in total budget figure. _EART B_ PRO CT NARRATIVE The dropout rate in Deschutes County appears to be between 7.5% and 8.5% per year, or 3096-3496 over a four year period. This rate was calculated by comparing the number of students enrolled in the fall with the students still enrolled at the end of the school year. A dropout is a student who leaves a school, for any reason except death, before graduation or completion of a program of studies without transferring to another school. The questions of why students decide to dropout has complex answers. In every case there is an individual reason, with a variety of issues which may have influenced the student to leave school. The increasing emphasis on graduation requirements and college entrance requirements has created major obstacles for students who are unsuccessful in the regular school program. Effective programs for "At- Risk" students need to consider using such approaches as mastery learning, open entry, open exit, flexible time commitments, alternative settings, alternative teaching styles and strategies and effective prevention and early intervention strategies. A work experience program can often "bridge the gap" for the potential "At- Risk" students by allowing them to establish successful job skills as well as completing required credits for a diploma. Target Population Up to 44 at -risk youth identified in the Bend -La Pine secondary schools. a Agcy Services Currently Available The Bend - LaPine School District has a very limited work study program. Each of the three high schools allocates one teacher - period of release time to coordinate work experience programs in the school. Although numbers of participants varied, depending on the semester, the total number of students being served was an average of 110 per year. This is a very low level of support for a total high school enrollment of more than 2,500 students in the fall. Impact if Program is Not Ringed With the limited school district funding for work experience programs, the bulk of placement activities will focus on students who have met minimum graduation requirements and want to have a job. "At- Risk" students, who lack the skills and are difficult to place, will not have the necessary support services to enhance their chances for success. 1 008P-0,556 Project Goals, Objectives, and Activities Guidelines GOAL: To enhance and expand the current work experience programs in the Bend - LaPine School District for At -Risk students. OBJECTIVES: Hire a work experience coordinator to do the following: To assume lead responsibilities for identification of students eligible for the program in conjunction with local youth serving agencies. To coordinate efforts with COIC in determining JTPA eligibility and coordination of pre - employment training classes for project students. To provide project enrollees close academic and vocational assessment; determine appropriate occupational clusters and arrange appropriate paid and /or unpaid work experiences. To involve parents and students directly in the educational and employability planning. Target Population and Service Area The Bend - LaPine schools have an established alternative program for at -risk students in the high schools. Participating students have evidenced a pattern of poor success in school, problems with attendance, often low self- esteem, lack of identity with school, and low motivation. Many of those students will qualify as economically disadvantaged. Students enrolled in the existing alternative programs would be part of the target population although actual selection process is still to be defined. All youth serving agencies in the county will be encouraged to help the schools in determining possible project candidates. There will be a close tie to the COIC At -Risk Youth Vocational Experience Project and COIC staff on placement. Students enrolled in the Bend - LaPine schools will be eligible for this project. Strategy Once Juvenile Services funds are allocated, a service contract would be drafted with Administrative School District #1 (Bend - LaPine) to select and hire a work experience coordinator. The district will either hire new or significantly adjust schedules of existing counselor /teachers charged with project implementation. The ultimate amount of time will be dependent upon total salary and fringe funds available from JSC and SRI grant monies. Community Participation and Coordination /Networking The requested funding is proposed to hire additional work experience coordination for the At -Risk Youth Vocational Employment Experience Project developed in the community Student Retention Initiative proposal. That proposal involved the Deschutes County Children's Network which is composed of directors of all the child - serving agencies. A community workshop sponsored by the Deschutes County Children's Network, P.A.C.T. (Parents Actively Concerned about Teens), the Bend - LaPine School District, and the Rotary Club of Greater Bend, resulted in a major goal of increasing opportunities to obtain job and life skills. 1 008(1-m557 Additionally. three community forums addressed the Student Retention Initiative Proposal. Appropriateness of Proposed Project to Problems /Service Needs Identified by the Juvenile Services Commission The 1987 -88 Goals and Objectives of the Juvenile Services Commission lists the objective to make a specific effort to coordinate to embrace the Governor's Youth Initiative. Another goal is to reduce the number of juvenile offenders by work with schools, parents and community officials through effective counseling with immediate response capability. Project Administration and Organization: The Bend - LaPine School District has established counseling and career education programs to help students prepare for life -long job skills. It supports work experience program opportunities within the limitaitons of budget restrictions. The work experience coordinator must be skilled in working with non - motivated students, as well as good communication skills and a proven record of assessment and placement skills. A working knowledge of occupational cluster programs and basic entry skills is important. The Bend - LaPine schools has an existing program of work experience for approximately 110 students. Project Monitoring and Evaluation The Bend- LaPine School District will use the standardized client tracking system required by the Juvenile Services Commission. The Work Experience Coordinator will assume primary responsibility for identifying a process and outcome evaluation which is suitable to the commission. Affirmative Action and Non - Discrimination Policy Requirements Required affirmative action guidelines and policies will be followed in personnel actions and in the provision of client services.