1987-22074-Resolution No. 87-060 Recorded 10/28/1987co
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L: /art _f
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNW, OREGON
A Resolution Approving the
Amended Juvenile Services
Comprehensive Plan for
Deschutes County for the
1987 -88 Fiscal Year.
87..22074
07 OCT 23 VI 9 :50
HE ]1L LO
RESOLUTION NO. 87 -060
WHEREAS, the Community Juvenile Services Act provides for
creation of a State Juvenile Services Commission through which
counties can voluntarily participate in the act; and
WHEREAS, the Deschutes County Board of Commissioners part-
icipates with the State of Oregon in implementing the Community
Juvenile Services act; and
WHEREAS, the Deschutes County Juvenile Services Commission
was established by the Board of County Commissioners to develop a
Deschutes County Juvenile Services Comprehensive Plan; and
WHEREAS, the Deschutes County Juvenile Services Commission
has submitted such a plan for the County; and
WHEREAS, the Board of County Commissioners approved the
Juvenile Services Comprehensive Plan for the 1987 -88 Fiscal Year;
and
WHEREAS, that Comprehensive Plan was approved by the State
of Oregon Juvenile Services Commission; and
WHEREAS, $33,175 of allocation from the State Juvenile
Services Commission are to be expended for the Student Retention
Initiative, and
WHEREAS, the Deschutes County Juvenile Services Commission
has proposed that the Bend - LaPine School District's Student
Retention Initiative program be adopted as the Deschutes County
Juvenile Services Commission's program to be provided by the
monies allocated; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the Deschutes County Juvenile Services
Comprehensive Plan for the 1987 -88 fiscal year be amended to
provide $33,175.00 for a Student Retention Initiative program
through the Bend - LaPine School District's students at risk
1 - RESOLUTION NO. 87 -060
program, as set forth in the
Exhibit "A ", attached hereto
herein,
Dated this 2 t� day of
ATTEST:
Recording Secretary
2 - RESOLUTION NO. 87 -060
0089-0542
Plan Amendment Request, marked
and by this reference incorporated
1987.
BOARD OF COUNTY COMMISSIONERS
OF D CHUTES COUNTY, •' GON
OW PRANTE, Chair
issioner
DLIN, Commissioner
TES
Car
EXHIBIT "A"
0089-0543
Juvenile Services
-k Commission
Juvenile Justice Center /Bend, Oregon 97701
Administrative Office (503) 385 -3216
PLAN AMENDMENT REQUEST
COMPREHENSIVE PLAN 1987 -89
STUDENT RETENTION INITIATIVE
GRANT FUNDS ALLOCATION
INTRODUCTION AND JUSTIFICATION
The State Juvenile Services Commission 1987 -89 County Grants Program
Allocations under the Community Juvenile Services Act includes the amount of
$33,175 as an additional allocation to the Deschutes County Juvenile Services
Commission for coordination with the County SRI plan. These monies were not
allocated under the Deschutes County Juvenile Services Commission Comprehensive
Plan 1987 -89. The reason for this is simply one of timing. The process which
resulted in the 1987 -89 Comprehensive Plan ran on a calendar that was much too
early for SRI planning. The first meeting of the Deschutes County Student
Retention Initiative Coordinating Council took place on March 31, 1987. Other
proposals for JSC funding were due on April 9, 1987. Consequently, the planning
process for SRI funding through the JSC has been on a separate schedule.
The local JSC has participated in planning with other agencies in the
county through the SRI Coordinating Council. After the local JSC had been
notified of the SRI allocation and the expected amount of roughly $33,000,
proposals were requested through the news media and any other channels which
reasonably would be expected to notify any agencies who might be interested in
requesting funding for programs addressing the goals of SRI. This notification
took place on the 25th of June, 1987.
The response to the JSC Request for Proposals was limited. Bend -La Pine
School District responded in a timely fashion, but no other letters of intent
were received before the July 2nd deadline. It had been the hope of the local
JSC to allocate the SRI funding proportionally, according to population, between
the two school districts in the county. However, the letter of intent from
Redmond School District was not received until September 9, 1987. By that time,
the Bend -La Pine School District had already been directed by the local JSC to
develop their proposal based upon the total $33,175 which it had available to
allocate. On October 5, 1987, the Deschutes County Juvenile Services Commission
held a special meeting to make a final decision regarding SRI fund allocation.
Based on the fact that Bend -La Pine School District was ready to put their
program into effect based on the total funding and the policy decision that it
would not be wise to make exceptions to deadlines (which would create a
considerable amount of problems in the planning process), the local JSC decided
to approve Bend -La Pine School District's proposal and begin the Plan Amendment
process as soon as possible.
It should be noted that no agencies other than those mentioned above
applied for funding through the Deschutes County Juvenile Services Commission
under the Governor's Student Retention Initiative.
0089 --0544
PROGRAM DESCRIPTION
Bend -La Pine School District's "At -Risk" Student Work Experience
Coordinator Program was developed in conjunction with COIC (Central Oregon
Intergovernmental Council) and is partially financed with SRI funds to be
allocated by COIC. This program is only a portion of Bend -La Pine School_
District's total At -Risk Program. Without SRI funding, only one hour of teacher
time has been available to supervise this program. With SRI funding, a full -
time or near full -time coordinator can be hired to supervise this program for
the remainder of the 1987 -1989 biennium.
The Deschutes County Juvenile Services Commission requested only one
modification of the proposal. The original proposed target population of the
program was at -risk youth who are classified as economically disadvantaged by
JTPA criteria. Although this restriction is necessary for the COIC share of the
funding, the local JSC requested that the target population be broadened to
include at -risk youth who do not fall under the JTPA economic criteria within
the JSC portion of the funding. Members of the local JSC were concerned that
delinquent or otherwise at -risk youth who do not meet the economic criteria but
were in need of help from the program would be excluded. Bend -La Pine School
District agreed to that modification in regard to the JSC- funded portion of the
program.
The Deschutes County Juvenile Services Commission is of the opinion that
Bend -La Pine School District's work - experience program proposal is well -
developed and necessary to fill in one of the gaps in programs for at -risk
students in the community.
Bend, 'Ore., for Thursday, June 25, 1987
Plans for use
of funds sought
The Deschutes County Juve-
nile Services Commission is seeking
proposals for ways to spend the
roughly $33,000 it expects to re-
ceive as part of Gov. Neil Gold -
schmidt's student retention initia-
tive.
Requests should address the
goals of the initiative, which are
"to increase the number of Oregon
students who graduate from high
school or participate in a construc-
tive education or employment and
training alternative."
A letter of intent must be
returned by July 2, with applica-
tions submitted no later than July
• 17:
Opportunities to comment on
the initiative program are sched-
uled Tuesday and Wednesday from
9 a.m. to 11 p.m in the JSC office.
Information: Sharyn, 385 -3216.
1
VOCATIONAL
CLASSES
Cs0•C.C•
/v,c.
AT RISK
PROGRAM
0089 -0546
COUN EL I NG
(DROPOUTS)
AT RISK
PROGRAM
E co tts
CURRICULUM
ADAPTATION
N1 cPrF.r_ E,z . .r-A WA
PAM e,coirs
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NIGHT
SCHOOL
4— SUMMER
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WORK
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JUVENILE SERVICES COMMISSION
SUBCONTRACT CHECKLIST
Any individual submitting a proposal to the Juvenile
Services Commission must complete the following questionnaire
with respect to their proposal:
1. Date this proposal was reviewed and approved by
governing board or board of service provider.
008.9-0547
Date:
June 23, 1987 (attach minutes)
2. Name, address, state of incorporation, and phone number
of organization who will employ the individuals providing service
under the proposal.
Name: Administrative School District No. 1 (Bend- LaPineI
Address: 520 N.W. Wall Street. Bend. OR 97701
Phone: ( 503 ) 389 -9711
(If other than city or county, attach current by -laws)
3. Name of individual authorized on behalf of organization
to execute contracts.
Name: Allan Frickev
Title: Assistant SuperintevOnt
Address: 520 N.W. Wall Street. Bend OR 977111
Phone: ( 503) 389 -9711. ext. 202
4. Name of department where program is to be placed.
Department: School District High Schools
5. Name of individual responsible for operation of program.
Name: Gary Horning
6. Name, address and phone number of individual responsible
for the finances of the organization.
Name: Burt Laurav
1- JUVENILE SERVICES COMMISSION SUBCONTRACT CHECKLIST
0089-0518
Address: 520 N.W. Wall Street. Bencl. OR 97701
Phone: ( 503 ) 389 -9711. ext. 209
7. Name, address and phone number of accountant for
organization.
Name: Nelson, Trimble 8 Co.
Address: 18 N.W. Oreeon St.. Bend. OR 97701
Phone: ( 503 ) 382 -4791
8. Name, address and phone number of insurance company.
Name: Great American Insurance Corinazies
Address: P.Q. Box 21109_ Seattle_ WN 98111
Phone: i 800 ) 42A -7800
9. Policy number and amounts of insurance.
Commercial General Liability- American National Fire Insurance Company
#PAC 6- 21- 47 -47 -04 $1,000,000 ea. occurence; $1,000,000 aggregate limit
Any Auto - American Alliance Insurance Company frBA 6- 21- 47 -46 -04
$1,000,000 ea. occurrence; $1,000,000 combined single limit
Catastrophe Liability - American National Fire Insurance Company
#PRO 6- 21- 47 -48 -04 $1,000,000 ea. occurrence; $1,000,000 aggregate limit
10. Names, addresses and terms of current board members.
Term
Name - Address Expires
Red Oaks Square
a . Dennis Holt 1230 NE 3rd St., Bend, OR 97701 6/30/88
1828 NE Shepard Rd.
b. Bill Chase Bend, OR 97701 6/30/88
60677 River Bend Dr.
c . Robert Naidis Bend, OR 97702 6/30/90
P.O. Box 33
d. Peggy Sims LaPine, OR 97739 6/30/89
22005 Neff Road
e . David L. Dewey Bend. OR 97701 6/30/91
1537 N.E. 4th St.
f . Aubrey Fitzgerald Bend. OR 97701 6/30/91
327 N.W. Greenwood Ave
9 • Terry Rahrasdnrff Bend. OR ¶7701 6/30/88
2- JUVENILE SERVICES COMMISSION SUBCONTRACT CHECKLIST
Deschutes County
Bend, Oregon 97701
0089 -0549
The Board of Directors of Administrative School District No. 1 met in regular session on
'uesday, June 23, 1987 in the Board Room of the Administrative Center, 520 N.W. Wall Street,
'end, Oregon at 7:30 p.m. The regular session was preceded by an informal session at 7:00
p.m.
BOARD MEMBERS PRESENT:
David Dewey, Chairman
Dennis Holt, Vice- Chairman
Robert Naidis
Bill Chase
David Crowe
Bill Westphal (arrived at 8:10 p.m.)
BOARD MEMBER ABSENT: Peggy Sims
The meeting was called to order at 7:38 p.m. by Chairman Dewey.
MINUTES
The minutes of the June 9, 1987 meeting were approved as submitted.
COMMUNICATIONS
Bill Worrell presented a list of academic and athletic accomplishments by the students
in the 1986 -87 school year. He also mentioned staff honored during the year. (See a
complete list of the student accomplishments attached to the original set of minutes.)
.NFORMATION ITEMS
Gary Horning reported on the progress being made in tracking students who drop out of the
school system. Two hundred and fifty one students left the system without a valid reason
as determined by the Department of Education. These reasons include behavioral difficulty,
lack of interest in school. lack of attendance, expelled, runaway and no shows. of *h°
two hundred and fifty one students, the three major reasons for leaving were lack of
attendance, General Equivalency Diploma, and expulsion from school.
Suggestions for the future include an exit interview whenever possible and a follow -up
between the District and community college or alternative program to assure reporting
of successful completion of specific students (G.E.D.).
David Crowe asked if the added credits required for graduation from this district could
be part of the problem? Mr. Horning replied that it could be a burden for some. Alterna-
tives are being offered in the form of night school, summer school and classes at Central
Oregon Community College.
Al Frickey presented the financial report to the Board. There were no questions.
Chairman Dewey opened discussion for a date change for the next meeting. There are several
"housekeeping" items that need to be taken care of as soon as possible after the end of the
fiscal year. Bill Chase made a motion that the next meeting be scheduled for July 7, 1987.
Robert Naidis seconded the motion and the motion passed unanimously.
idy May reported that in answer to questions raised regarding the vocational program
staffing for next year, she met with the secondary principals, Gary Horning and Kent
Myers and reviewed class needs. The staffing number will remain the same as 1986 -87
but the decision to transfer a teacher to Band High remains the same.
Food Services Fund, N 500
Support Services
$
3
•
• Trust F Agency Fund, U700 •
Instruction
Support Services
JUlic
page five
(11089"1)r;50
834,000.00
834,000.00
3,000.00
2 , 00(1.00
$ 5,000.00
David Crowe made a motion to accept the recommended resolutions. Bill Westphal seconded
the motion and the motion passed unanimously.
Bill Worrell gave an update on the Students at Risk Grant. These grants are applied for
by the Governor's Student Retention INitiative committee. The grants were in five parts
addressing dropouts, drug free schools, prevention and intervention, drug and alcohol treat-
ment, and vocational and employment. Dr. Worrell said that he felt this was the best inter-
agency effort he had ever seen in addressing these problems.
David Crove said he was concerned that one statement identified lack of personal success as
a reason for dropping out. He said, "you cannot convey self worth on the basis of someone
else's ideas ". Dr. Worrell explained that the majority of funding for education goes to
the "middle kids ", not to the kids on either end of the learning scale. Those students
need to be identified and dealt with.
Mr. Crowe objected to the "overwhelming sense that schools are becoming therapy units and
hat there is no evidence'•of Christian involvement ".
Robert Naidis made a motion to accept the application for grants and Bill Chase seconded the
motion. The motion passed unanimously.
Chairman Dewey declared a recess in the meeting at 8:37 p.m. Mr. Crowe read a letter of
resignation to the audience. (See complete copy of his resignation comments attached to
the original set of minutes).
The meeting resumed at 8:57 p.m.
Al Frickey presented the following resolution for Board approval.
RESOLUTION NO. 570
RESOLUTION OF ADMINISTRATIVE SCHOOL DISTRICT NO. 1
(BEND),.DESCHUTES COUNTY, OREGON, AUTHORIZING THE
ISSUANCE OF TAX ANTICIPATION NOTES, SERIES 1987, IN AN
AMOUNT NOT TO EXCEED $4,500,000
WHEREAS, on or about June 23, 1987, Administrative
_ School District No. 1 (Bend), Deschutes County, Oregon (the
"District ") adopted a budget for the 1987 -88 fiscal year, and
commencing July. 1, 1987 the District will have ad valorem taxes
levied and in the process of collection within the limitation
imposed by Article XI, Section 11 of the Oregon Constitution in
an amount not less than $17,669,470.00; and
r
APPENDIX A
Program Description and Budget
Page 1 of 4 pages
SECTION A - PROGRAM DESCRIPTION
0089°'($51.
Date: August 17, 1987 County: Deschutes
Program Title: "At- Risk" Student Work Experience Coordinator
Contact Person and Title: Gary Horning
Secondary Curriculum Specialist
Agency Name and Address: Administrative School District No.1 (Bend- LaPine)
520 N.W. Wall Street
Bend, OR 97701
Phone: 389 -9711, ext. 235
Program Duration: 10/1/87 to 6/30/89
Primary Service: "At- Risk" Student Job Placement
Secondary Service:
Brief Program Description (Add additional pages, if necessary) :
Funds are requested to hire a work experience coordinator to deal with students who are
considered to be "At- Risk" or potential dropouts in the Bend - LaPine School District.
The Juvenile Services Commission funds would be combined with those available in the
Student Retention Initiative JTPA grant to provide more coordinator hours for the "At- Risk"
Youth Vocational Employment Experience Project.
The Bend- LaPine School District will either hire new or significantly adjust schedules
of existing counselor /teachers charged with project implementation. Career exploration
and vocational education, assessment, counseling and placement, as well as close academic
monitoring are keys to this assignment.
•
Target Population: UD to 44 of the projected 66 "At- Risk" vonth in the Syr PnonfAsaj.
Approximate Number of Youth to be Served Annually: tin tn 44
Geographic Area to be Served: Bend - LaPine School District
r
Cont. APPENDIX A
Program Description and Budget
Page 2 of 4 pages
Program Title:
of Position
Position Title
1 "At -Risk Work
Experience Coord.
SECTION B TOTAL
Fringe Costs
CATEGORICAL
Rent
Equipment
Supplies
Utilities
Telephone
Postage 6 Freight:
Printing Services
Private Mileage
Insurance
OTHER:
0089 -0552
EXPENDITURES
"At Risk" Student Work Experience Coordinator
SECTION n - PERSONNEL * anum
1JSC JSC JSC ITC SALARY FRINGE, T'I'E , I 3\! J 1W FRIKC
SF�?AItY FRI2�`G'E 'rUTAL
.86 24,218.
8,957
.84 23,725
Funding would allow 1.7 FTE for one year or
.85 FTE for each of two years - or a modification
as identified --- dependent upon availability of
appropriate staff and program start -up date.
27 %
8,775. $65,675.00
SECTION C - SERVICES AND SUPPLIES
ITEMS: $ JSC $ OTHER
Bend- LaPine
School District
CCMTP.ACTUAL SERVICES: *
List by type and name
SECTION C TOTAL
' Add additional pages, if necr_sar,;
$ TOTAL
Value Undetermined
Cont. APPENDIX A
Program Description and Budget
Page 3 of 4 pages
Program Title:
ITEM DESCRIPTIONS:
SECTION C TOTAL
EXPENDITURES (cont.)
"At- Risk"
SECTION D - CAPITAL OUTLAY
$ JSC $
Not Projected in JSC Funds
SECTION E - INDIRECT COSTS
0089 -055
OTHER $ TOTAL
DESCRIPTION OF SERVICES: $ JSC $ OTHER $ TOTAL
Undetermined: Not Proi )cted in JSC Funds
SECTION E TOTAL
TOTAL EXPENDITURES 13 + C' + D + E $ 65,675.00
008 -0 4
Cont. APPENDIX A
Program Description and Budget
Page 4 of 4 pages
REVENUE SOURCES
Program Title: "At- Risk" Student Work Experience Coordinator
AMOUNT
SECTION F
To be determinec
TOTAL APPLICANT AGENCY BUDGET $ 65,675.00+
SECTION G
OTHER PROJECT REVENUE SOURCES
Identify by name other revenue sources for this
project; include in —kind contributions and fees.
1. Percentage distribution from JTPA SRI Grant of $50,000.00 $ 32,500 @65 %
2. Supplies and postage as needed $ Unknown
3. In- District Travel Expenses (District Paid) $ As Needed
4. Professional development training funds $ Undetermined
5. Office Space: Phone Access $ Undetermined
TOTAL OTHER SOURCES $ (32,500+ )*
SECTION H
a. TOTAL PROJECT EXPENDITURES
b. TOTAL JSC FUNDS REQUESTED
c. TOTAL OTHER REVENUE SOURCES
d. TOTAL PROJECT REVENUE 0 + C)
(should equal total project expenditures)
SECTION I
ANTICIPATED REQUEST FROM JUVENILE SERVICES
COMMISSION FOR NEXT FISCAL YEAR
$ 65,675.00
$ 33,175.00
$ 32,500.00
$ 65,675.00
$ -0-
Cost of living percentage used in your computation 0 %
Do not include dollar amount of in -kind contribution in total budget figure.
_EART B_ PRO CT NARRATIVE
The dropout rate in Deschutes County appears to be between 7.5% and 8.5% per year,
or 3096-3496 over a four year period. This rate was calculated by comparing the number
of students enrolled in the fall with the students still enrolled at the end of the school
year. A dropout is a student who leaves a school, for any reason except death, before
graduation or completion of a program of studies without transferring to another school.
The questions of why students decide to dropout has complex answers. In every case
there is an individual reason, with a variety of issues which may have influenced the
student to leave school. The increasing emphasis on graduation requirements and college
entrance requirements has created major obstacles for students who are unsuccessful
in the regular school program. Effective programs for "At- Risk" students need to consider
using such approaches as mastery learning, open entry, open exit, flexible time commitments,
alternative settings, alternative teaching styles and strategies and effective prevention
and early intervention strategies.
A work experience program can often "bridge the gap" for the potential "At- Risk" students
by allowing them to establish successful job skills as well as completing required credits
for a diploma.
Target Population
Up to 44 at -risk youth identified in the Bend -La Pine secondary schools.
a
Agcy Services Currently Available
The Bend - LaPine School District has a very limited work study program. Each of the
three high schools allocates one teacher - period of release time to coordinate work experience
programs in the school. Although numbers of participants varied, depending on the semester,
the total number of students being served was an average of 110 per year. This is a very
low level of support for a total high school enrollment of more than 2,500 students in
the fall.
Impact if Program is Not Ringed
With the limited school district funding for work experience programs, the bulk of placement
activities will focus on students who have met minimum graduation requirements and
want to have a job. "At- Risk" students, who lack the skills and are difficult to place,
will not have the necessary support services to enhance their chances for success.
1
008P-0,556
Project Goals, Objectives, and Activities Guidelines
GOAL: To enhance and expand the current work experience programs in the Bend - LaPine
School District for At -Risk students.
OBJECTIVES: Hire a work experience coordinator to do the following:
To assume lead responsibilities for identification of students eligible for the
program in conjunction with local youth serving agencies.
To coordinate efforts with COIC in determining JTPA eligibility and coordination
of pre - employment training classes for project students.
To provide project enrollees close academic and vocational assessment; determine
appropriate occupational clusters and arrange appropriate paid and /or unpaid
work experiences.
To involve parents and students directly in the educational and employability
planning.
Target Population and Service Area
The Bend - LaPine schools have an established alternative program for at -risk students
in the high schools. Participating students have evidenced a pattern of poor success
in school, problems with attendance, often low self- esteem, lack of identity with school,
and low motivation. Many of those students will qualify as economically disadvantaged.
Students enrolled in the existing alternative programs would be part of the target
population although actual selection process is still to be defined.
All youth serving agencies in the county will be encouraged to help the schools in
determining possible project candidates. There will be a close tie to the COIC At -Risk
Youth Vocational Experience Project and COIC staff on placement.
Students enrolled in the Bend - LaPine schools will be eligible for this project.
Strategy
Once Juvenile Services funds are allocated, a service contract would be drafted with
Administrative School District #1 (Bend - LaPine) to select and hire a work experience
coordinator. The district will either hire new or significantly adjust schedules of existing
counselor /teachers charged with project implementation.
The ultimate amount of time will be dependent upon total salary and fringe funds available
from JSC and SRI grant monies.
Community Participation and Coordination /Networking
The requested funding is proposed to hire additional work experience coordination for
the At -Risk Youth Vocational Employment Experience Project developed in the community
Student Retention Initiative proposal. That proposal involved the Deschutes County
Children's Network which is composed of directors of all the child - serving agencies. A
community workshop sponsored by the Deschutes County Children's Network, P.A.C.T.
(Parents Actively Concerned about Teens), the Bend - LaPine School District, and the
Rotary Club of Greater Bend, resulted in a major goal of increasing opportunities to
obtain job and life skills.
1
008(1-m557
Additionally. three community forums addressed the Student Retention Initiative Proposal.
Appropriateness of Proposed Project to Problems /Service Needs Identified by the Juvenile
Services Commission
The 1987 -88 Goals and Objectives of the Juvenile Services Commission lists the objective
to make a specific effort to coordinate to embrace the Governor's Youth Initiative.
Another goal is to reduce the number of juvenile offenders by work with schools, parents
and community officials through effective counseling with immediate response capability.
Project Administration and Organization:
The Bend - LaPine School District has established counseling and career education programs
to help students prepare for life -long job skills. It supports work experience program
opportunities within the limitaitons of budget restrictions. The work experience
coordinator must be skilled in working with non - motivated students, as well as good
communication skills and a proven record of assessment and placement skills. A working
knowledge of occupational cluster programs and basic entry skills is important.
The Bend - LaPine schools has an existing program of work experience for approximately
110 students.
Project Monitoring and Evaluation
The Bend- LaPine School District will use the standardized client tracking system required
by the Juvenile Services Commission. The Work Experience Coordinator will assume
primary responsibility for identifying a process and outcome evaluation which is suitable
to the commission.
Affirmative Action and Non - Discrimination Policy Requirements
Required affirmative action guidelines and policies will be followed in personnel actions
and in the provision of client services.