1987-22908-Minutes for Meeting September 23,1987 Recorded 11/6/1987w
0080-0590
87`22908
MINUTES 87 NO'S' -6 P1112:50
DESCHUTES COUNTY BOARD OF COMMISSI,QNE2S ~:l_ "
September 23, 1987 , 10
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Chair Prante called the meeting to order at 10:03 a.m. Board
members in attendance were Lois Bristow Prante, Tom Throop, and
Dick Maudlin. Also present were Rick Isham, County Legal
Counsel, Karen Green, Assistant Legal Counsel, Craig Smith,
Planning Director, Larry Rice, Public Works Director, Anne Van
Dusen, Mental Health Director, and Mark Shipman, Assistant
Planner.
1. PUBLIC HEARING ON ZONING ORDINANCE AMENDMENT
A public hearing was held on Time Oil/Jackpot Food Mart's
application for a zoning ordinance amendment in order for
the Board to render a decision on the application.
Martin Hanson, attorney for the applicant, spoke in favor of
the zoning ordinance amendment, stating that the proposed
use consisted of primarily sale of food and not gas. He
stated that a service station was defined by the ordinance
as a gas station offering automotive services. Jackpot Food
Mart did not propose any automotive services. In addition,
KE''Nt1f'd~HED the sale of gas would be secondary to the convenience store.
N0 1987 Bob Lovlien spoke in opposition of the amendment,
stating that any station selling gas was considered a
service station.
Commissioner Maudlin stated that he didn't think the 1500-
foot rule was put in to limit competition. His concern was
mainly abandoned service stations. He felt that a facility
such as the one Jackpot Food Mart was proposing (with indoor
seating for food consumption and gas sales as the secondary
source of income) would not fall under the category of
"service station".
MAUDLIN: I would move that this section regarding minimum
standards on the 1500 feet be changed to read, "This
paragraph shall not apply to any service station which
includes a grocery store and restaurant with indoor
seating."
PRANTE: Second.
PAGE -1- BOARD MINUTES: 10/23/87
0089-0591
2.
3.
4.
VOTE: MAUDLIN: YES
PRANTE: YES
THROOP: NO
ORDER NO. 87-068
Before the Board was signature of an order to designate a
load limit on the bridge on Bridge Drive. The Board had
postponed this item at a previous meeting to rewrite the
order to ensure that emergency vehicles would be exempt from
this load limit.
THROOP: I will move the signature of Order No. 87-068.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
PERSONAL SERVICES CONTRACT
Before the Board was signature of a personal services
contract with Ralston Communications. This contract was to
provide Bend Recycling Team with assistance in promoting
recycling efforts.
Commissioner Maudlin felt that the County was meeting all of
the requirements in regard to recycling awareness/
opportunity and that an additional program was not
necessary.
THROOP: I will move signature of the personal services
contract with Ralston Communications.
PRANTE: Second.
VOTE: THROOP: YES
PRANTE: YES
MAUDLIN: NO
PERSONAL SERVICES CONTRACT WITH BEND RECYCLING TEAM
Before the Board was signature of a personal services
contract with Bend Recycling to provide recycling services
to the Sunriver area.
Commissioner Maudlin felt that this additional recycling
program was not necessary because it was his belief that
many people within the cities did not recycle.
PAGE -2- BOARD MINUTES: 10/23/87
THROOP: I will move the signature of the personal services
contract.
PRANTE: Second.
VOTE: THROOP: YES
PRANTE: YES
MAUDLIN: NO
5. AMENDMENT #3 TO MENTAL HEALTH AGREEMENT
Before the Board was an amendment to the Mental Health
Services Intergovernmental Agreement for additional monies
allocated as a result of the Student Retention Initiative's
drug and alcohol programs.
THROOP: I will move the approval of amendment #3.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
6. FINAL MYLAR FOR MP-87-15 AND ACCEPTANCE OF DEDICATION
Before the Board was signature of a final mylar for a minor
land partition and acceptance of a dedication from Jim
Arntz.
MAUDLIN: I move signature of the final mylar and acceptance
of the road dedication.
THROOP: Second.
VOTE: MAUDLIN: YES
THROOP: YES
PRANTE: YES
7. FINAL MYLAR FOR AWBREY BUTTE PHASE III
MAUDLIN: I move signature of the final mylar.
THROOP: Second.
VOTE: MAUDLIN: YES
THROOP: YES
PRANTE: YES
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0089-0593
8. ORDER AUTHORIZING REFUND OF TAXES
Before the Board was signature of Order No. 87-071,
authorizing the refund of taxes in the amount of $2,276.20.
MAUDLIN: I move signature of the order.
THROOP: Second.
VOTE: MAUDLIN: YES
THROOP: YES
PRANTE: YES
9. ORDER NO. 87-048
Before the Board was signature of an order declaring certain
property as surplus property for the County auction.
THROOP: I will move signature of Order No. 87-048.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
10. CONTRACT WITH TURMON AUCTION
Before the Board was signature of a contract with Turmon
Auction Service for the County auction.
THROOP: I will move the signature of the auction
agreement.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
11. ORDER AND RESOLUTION SUBMITTING A BALLOT MEASURE TO STATE
This item was postponed for one week.
12. LIQUOR LICENSE AND RENEWAL
Before the Board was chair signature of a liquor license for
Deschutes Country Store and a liquor license renewal for the
Bend Golf Club.
MAUDLIN: I move chair signature of the licenses.
PAGE -4- BOARD MINUTES: 10/23/87
THROOP: Second. r
VOTE : MAUDLIN : YES (1089-0,t;94
THROOP: YES
PRANTE: YES
13. APPROVAL FOR PART-TIME RECEPTIONIST
I
Before the Board was a request to hire a part-time
receptionist to be shared between the Commissioners' Office
and Personnel Department.
THROOP: I would move the approval to hire part-time help.
MAUDLIN: Second. I want to make sure the position is
spread around evenly.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
14. CENTRAL OREGON DISTRICT HOSPITAL'S PURCHASING PROCEDURE
The Central Oregon District Hospital asked for Board
recognition/acknowledgment of their purchasing procedure
resolutions and notice of designation of registered office
and registered agent. Rick Isham explained that CODH would
become their own contract review board.
The Board of Commissioners unanimously acknowledged this.
15. CONTRACT WITH EDUCATION SERVICE DISTRICT
Before the Board was signature of a contract with Education
Services District to provide mental health services in the
amount of $166,100.
THROOP: I will move the signature of the contract.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE: YES
16. SIGNATURE OF CONSERVATION EASEMENT
Before the Board was signature of a conservation easement
from Timothy and Barbara Jenning.
PRANTE: I will entertain a motion to sign the conservation
easement.
PAGE -5- BOARD MINUTES: 10/23/87
MAUDLIN: So moved. 00811-0595
THROOP: Second.
VOTE: MAUDLIN: YES
THROOP: YES
PRANTE: YES
17. APPROVAL TO ADVERTISE FOR BIDS
Before the Board was a request from Mike Maier to start
advertising for architectural proposals for the Welcome
Center.
THROOP: I would move that authorization.
MAUDLIN: Second.
VOTE: THROOP: YES
MAUDLIN: YES
PRANTE:,. YES
Being no further business, meeting adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Lois B i tow Prante, Chair
I
I
Tom 'ThrooP. Commissioner
Mau lin, Commissioner
BOCC/slc
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