1988-02135-Ordinance No. 88-006 Recorded 2/4/198888-02135
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF
An Ordinance Amending Section
2.32.050, 2.32.080, 2.32.090,
2.32.100, 2.32.110, 2.32.120,
2.32.130, 2.32.140 and
2.32.150 of Chapter 2.32,
Public Library and Library
Board of Trustees, of the
Deschutes County Code, and
Declaring an Emergency.
iREV,"EVIED
ZC�UN E
DESCHUTES COUNTY, OREGON
ORDINANCE NO. 88-006
Section 1. Deschutes County Code, Section 2.32.050, is
amended to read as follows:
"2.32.050 Board - Membership.
A. The membership of the board shall consist of nine
residents of the county. They shall be appointed
by the board of county commissioners for a period
of four years, except that each membership may be
terminated by a majority vote of the board of
county commissioners. Membership shall also
include one member of the board of county commis-
sioners who will have nonvoting, ex officio
status.
B. Appointments shall be made on a staggered basis
for a period of four years, each beginning on July
1st in the year of appointment, incumbents to
serve until regularly replaced.
C. At the expiration of the term of any member of the
board, the appointing body shall appoint a new
member, or may reappoint a member, for a term of
four years. If a vacancy occurs, the appointing
body shall appoint a new member for the unexpired
term.
D. No person hereafter appointed shall hold appoint-
ment as a member for more than two full consecu-
tive terms, but any person may be appointed again
to the board after an interval of one year."
Section 2. Deschutes County Code, Section 2.32.080, is
amended to read as follows:
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F S 111988
1 - ORDINANCE NO. 88-006
�C C
ORDINANCE NO. 88-006
Section 1. Deschutes County Code, Section 2.32.050, is
amended to read as follows:
"2.32.050 Board - Membership.
A. The membership of the board shall consist of nine
residents of the county. They shall be appointed
by the board of county commissioners for a period
of four years, except that each membership may be
terminated by a majority vote of the board of
county commissioners. Membership shall also
include one member of the board of county commis-
sioners who will have nonvoting, ex officio
status.
B. Appointments shall be made on a staggered basis
for a period of four years, each beginning on July
1st in the year of appointment, incumbents to
serve until regularly replaced.
C. At the expiration of the term of any member of the
board, the appointing body shall appoint a new
member, or may reappoint a member, for a term of
four years. If a vacancy occurs, the appointing
body shall appoint a new member for the unexpired
term.
D. No person hereafter appointed shall hold appoint-
ment as a member for more than two full consecu-
tive terms, but any person may be appointed again
to the board after an interval of one year."
Section 2. Deschutes County Code, Section 2.32.080, is
amended to read as follows:
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F S 111988
1 - ORDINANCE NO. 88-006
"2.32.080 Board - Meetings and Attendance.
Regular attendance at board meetings is important.
Members who are absent three consecutive meetings
during a one-year period may be asked to resign,
enabling the board of county commissioners to appoint a
replacement."
Section 3. Deschutes County Code, Section 2.32.090, is
amended to read as follows:
"2.32.090 Board - Officers.
A. Officers of the board shall be a chairperson and a
vice -chairperson.
B. Officers shall be elected each year at the regular
June meeting of the board. Officers elected at
such meeting shall assume office on the July 1st
following election. The first regular meeting of
the board each July shall be the annual meeting of
the board.
C. The chairperson shall preside at all meetings,
shall perform those functions usually associated
with the office, and shall be able to make, second
and vote on all motions. The chairperson shall
solicit and incorporate input from all board
members in the annual performance evaluation of
the library director, consistent with the county
personnel rules, to be placed in the library
director's personnel file.
D. The vice -chairperson shall preside in the absence
of the chairperson.
E. The county treasurer shall have custody of all the
money the title of which is invested by gift to
the library, unless otherwise provided by the
terms of the gift.
F. The library director shall serve as secretary to
the board and shall keep record of its actions."
Section 4. Deschutes County Code, Section 2.32.100, is
amended to read as follows:
"2.32.100 Library Director - Powers and Duties.
A. The library director shall be the chief executive
of the county library, and as such shall be
responsible for the administration of the library
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2 - ORDINANCE NO. 88-006
under the general policies approved by the board.
The director shall be directly responsible to the
board.
B. The duties and responsibilities of the library
director are:
1. The director shall attend all public
meetings of the board and shall have the
right to speak on all subjects under
discussion, but shall not have the right
to vote;
2. The director shall have charge of all
properties belonging to the library and
shall be responsible for the proper
discharge of duties by all members of
the staff, consistent with county
personnel rules;
3. The board shall consider all communica-
tions or petitions from employees with
respect to library policies, however,
the director shall have the right of
recommendation prior to that considera-
tion;
4. No one shall be appointed to the library
staff except on the recommendation of
the director. The director shall be
responsible to the board of county
commissioners for the employment and
supervision of the staff, including all
promotions, transfers, assignment of
duties, fixing of hours of employment,
and similar matters of administration,
consistent with county personnel rules;
5. The director shall recommend a capital
and operating budget to the board for
approval and further recommendation to
the board of county commissioners for
final approval; and
6. The director shall operate within
established budgetary categories."
Section 5. Deschutes County Code, Section 2.32.110, is
amended to read as follows:
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3 - ORDINANCE NO. 88-006
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"2.32.110 Regular and Special Meetings - Quorum.
A. The regular monthly business meeting of the board
shall be the first Tuesday of each month, at the
Deschutes County Juvenile Justice Building, at
five p.m., or at such other times or places as the
board may determine.
B. Special meetings of the board may be called by the
chairperson at any time, provided that reasonable
notice is given the members.
C. A quorum for the transaction of business shall
consist of five voting members of the board."
Section 6. Deschutes County Code, Section 2.32.120, is
amended to read as follows:
"2.32.120 Regular and Special Meetings - Order of
Business.
The following agenda items must be included at all
board meetings:
A.
Call to order;
B.
Approval of minutes;
C.
Citizen comments;
D.
Library board concerns;
E.
Staff reports; and
F.
Adjournment.
Additional agenda items shall be included as needed."
Section 7. Deschutes County Code, Section 2.32.130, is
amended to read as follows:
"2.32.130 Board - Committees.
Special committees may be appointed by the chairperson
from time to time to study areas of special interest.
Such committees shall serve until the completion of the
work for which they were appointed or until disbanded
by a majority vote of the board."
Section 8. Deschutes County Code, Section 2.32.140, is
amended to read as follows:
"2.32.140 Board - Powers and Duties.
As provided in Oregon Revised Statutes Sections 357.490
and 357.520, the board of county commissionersr`,Kk-#EDin
the board the following responsibilities:
4 - ORDINANCE NO. 88-006
A. Recommending the appointment or dismissal of the
library director to the board of county commis-
sioners;
B. Recommending to the board of county commis-
sioners the addition or deletion of categor-
ical staff positions;
C. Formulating rules and policies for the governance
of the library;
D. Preparing and submitting an annual budget request;
E. Approving all capital expenditures from the
library fund or the library building fund;
F. Acceptance, use or expenditure of any real or
personal property or funds donated to the library,
or purchase, control or disposal of real and
personal property necessary for the purpose of the
library, except that each donation shall be
administered in accordance with its terms and all
property or funds shall be held by the county;
G. Recommend to the board of county commissioners
selection of sites for public library buildings or
for location of library facilities;
H. Recommend to the board of county commissioners on
matters of entering into contracts;
I. Adopting rules and regulations for the purpose of
rendering the use of the library to the greatest
benefit of the people of the county. The board or
its authorized representative shall exclude and
cut off from the use of the library any persons
who willfully violate such rules, or may levy
reasonable fines for violations of such rules and
regulations. The board may, upon such terms as
may be deemed proper, extend the privileges and
use of such library to nonresidents of the taxing
district which supports it, and may provide for
the interchange of books with any other library;
J.
K.
L.
Such other activities as the board of county
commissioners may assign;
Make an annual report to the state library and to the
board of county commissioners;
The board shall be responsible
recommending action to assure
5 - ORDINANCE NO. 88-006
for acting or
on-going distribu-
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L j
tion of information about the library to the
community, and for involving the community with
library projects, policies and issues; and
M. The board shall assume responsibility for solicit-
ing and accepting community concerns and comments
regarding library issues and shall take or recom-
mend action as appropriate regarding those con-
cerns and comments."
Section 9. Deschutes County Code, Section 2.32.150, is
amended to read as follows:
"2.32.150 Amendments to Chapter Provisions.
The following procedures shall govern the enactment of
amendments to the bylaws codified in this Chapter:
A. Proposed amendments shall be presented at a
regular monthly business meeting of the board;
B. The action on the proposed amendments shall be
deferred until the next regularly scheduled
monthly business meeting of the board; and
C. Adoption of amendments to these bylaws shall be by
at least six members of the board and by two-
thirds vote of the board of county commissioners."
Section 10. This Ordinance being necessary for the imme-
diate preservation of the public peace, health and safety, an
emergency is declared to exist, and this Ordinance takes effect
on its passage.
DATED this day of��, 1988.
BOARD OF COUNTY COMMIS ONERS
O CHUTFW COUNTY,GON
AZ;
Recording Secretary
6 - ORDINANCE NO. 88-006
LOIS/8RI$TQW PRANTE, Commissioner
PAICommissioner
MAUDLIN,` Chairman
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