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1988-19218-Minutes for Meeting July 13,1988 Recorded 8/31/1988DESCHUTES COUNTY BOARD OF COMMISSIONERS JULY 13, 1988 MEETING MINUTES Chairman Maudlin called the meeting to order Commissioners Prante and Throop were also in Consent Agenda Items MOTION: PRANTE moved the consent agenda. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. 6093 1566 P a t nl �e�O A. M. atte� Representatives of the Bend Recycling Team were present. They handed the Board members a copy of their report. Decision on Appeal of Hearings Officer's Decision on CU -88-12, Expansion of a Mobile Home Park Commissioner Prante stated that an addition of two mobile homes would not create a significant impact, however, the Board must also show that the expansion is necessary to the continued operation of the mobile home park. These findings are necessary for approval under the ordinance as outlined in a memo counsel had prepared for the Board. Commissioners Throop and Maudlin concurred. MOTION: THROOP moved to Hearings Officer. SECOND: PRANTE: VOTE: UNANIMOUS APPROVAL. sustain the decision of the Discussion regarding Proposed Sale of County -owned Land to Park Property Owners Association MOTION: PRANTE moved that they put a price of 80%, which is $4,800, and sell the property to the homeowners association. SECOND: THROOP. DISCUSSION: Commissioner Throop asked counselor Karen Green what the assessed valuation of the property was. She stated that $6,000 was the lowest value placed on the property by the Assessor's Office. She noted that the Dept. of Revenue was assessing the taxes on this property presently. The homeowners association made a tax payment for the 82/83 tax year. They are presently about four years behind on these taxes. The Board agreed to accept the agreement that had been made on the payment of back taxes. The price of the property will be $4,800 plus closing costs. VOTE: UNANIMOUS APPROVAL. Page `41 ", 1 � - �, I A �j 1567 Discussion regarding Energy Savings/SELP Loan Application Mike Maier, Director of Administrative Services, was present to request permission from the Board to proceed with the application process. He outlined the projects proposed and the associated project costs and anticipated energy savings. The Board then authorized Mr. Maier to complete and submit the County's application. Consideration of County Credit Card Policy Commissioner Prante expressed her concern about possible drawbacks to the policy, mainly that employees may not have personal funds available to finance county activities until they can be reimbursed. Chairman Maudlin stated that because of the possibility of misuse, all cards but oil company credit cards should be pulled. He felt that this would eliminate the casual lunches and expenses of that nature that are currently being billed to county cards. Commissioner Throop stated that he would accept the policy as recommended, as long as they would retain three cards in the Board of Commissioners office. He also noted that there may be a problem setting priorities for use and tracking expenses. He felt that it would be worth the effort to try the recommendation and see if it causes any difficulty. MOTION: THROOP moved the county credit card policy as proposed by the administrator including items 1, 4, 5, and 6. SECOND: PRANTE. VOTE: APPROVAL, PRANTE DISSENTING. Consideration of Proposed Employee Benefit Modifications Commissioner Prante outlined the memo she had prepared in response to this proposal. Commissioner Throop indicated his agreement with her recommendations. There was some discussion regarding the qualification for the $300 "bonus". It was agreed that in order to receive $300, an employee must have been employed by the county for a minimum of one year. Any employee who had been here for six month to a year would receive $150. It was noted that these funds cannot be paid to the members of the Sheriffs Association or to the public works/solid waste employees because of labor laws. The employees of the public works department are in the midst of an attempt by a labor union to organize. To pay the bonus would probably be considered an unfair labor practice. it was agreed to defer to labor counsel on this issue. If the labor union does not object after consultation, they may be able to pay public works employees as well. MOTION: PRANTE moved that they proceed contingent upon Page 2 clearing legal hurdles. them, they will stop. By know where they stand situation. These enhanced effective in August. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. 6,693 1568 If something prevents November, they should regarding the union benefits will become Discussion regarding Warning to the Public of Activity on County -owned land regarding test holes being excavated Craig Smith, Planning Director, stated that there are test holes dug in an area where Rock Springs guest ranch takes guided horseback rides. This is on county property and there was concern about possible hazards. Larry Rice, Director of Public Works, stated that he had directed staff to close the holes immediately, as the testing being performed was complete. Commissioner Throop stated that he would be comfortable leaving this to the discretion of the Public Works Department. Discussion regarding Fee for Agenda Mailings Craig Smith explained that he had re -implemented a policy established by his predecessor in charging for mailing agenda. Mr. Smith proposed that news media representatives not be charged, but charge individuals who wish to receive agenda regularly. There was considerable further discussion. It was agreed that everyone who is now receiving agenda will be asked to respond in writing whether or not they wish to continue to receive them, and which meetings they would like to receive notice of. If they do not respond, they will be dropped from the list. Until then, no fees will be charged. Discussion reqardinq Resolution 88-044, Initiating Transfer of Countv Roads to the Citv of Bend The Bend City Attorney requested this road transfer. The county is complying with the request with the exception of transferring Reed Market Road, which the county will keep. MOTION: PRANTE moved adoption of Resolutin 88-044. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Waiver of Performance and Liquidated Damages Clause in Bid Specifications for Equipment MOTION: THROOP moved the waiver. SECOND: PRANTE. VOTE: UNANIMOUS APPROVAL. Page 3 C. ��9� �1�0 _j 1569 Award of bid on two dump trucks on State Bid List Mr. Rice stated that they did finally establish that we are doing business with Coast Equipment/Fontaine. The cost of the trucks will be $48,541.62 each. MOTION: PRANTE so moved. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Consideration and Possible Signature of Financial Partition for Douglas and Mary Sawyer MOTION: PRANTE moved signature contingent upon review. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Consideration of Weekly Warrant Vouchers Before the Board were warrant vouchers in the amount of $71,657.01. MOTION: PRANTE moved payment of the warrant vouchers. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Consideration of Appointment of Sherri Foster to River Forest Acres Special Road District 140TION: PRANTE moved appointment of Sherri Foster. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Consideration of Reauest for Refunds from the Community Development Dept. The Board approved the requests. Consideration of OLCC License Permit for Chanqe of Ownershi at Millican Store MOTION: PRANTE moved approval of the application to OLCC for change of ownership. SECOND: THROOP. VOTE: UNANIMOUS APPROVAL. Consideration of Reappointment of Kenneth Johnson and Ruth Wahl to the Deschutes County Planninq Commission MOTION: PRANTE moved the reappointment of Kenneth Johnson and Ruth Wahl. SECOND: THROOP. Page 4 6093 1570 VOTE: UNANIMOUS APPROVAL. Other Staff and Public Concerns Commissioner Prante stated that she had received a communication with regard to Ward Road and the the condition placed that a developer improve the road standards. She felt that if a county road is allowed to deteriorate, it is unfair to require that a developer bring it back up to standards. There was some further general discussion. It was agreed not to take the matter up further because this issue is currently pending before the Hearings Officer and may come before the Board in the future. With regard to Road District No. 8 in LaPine, the district had gone to the courts to obtain the books of the district released from Mr. Carlisle. It was noted that Mr. Carlisle has been out of the area for some months. They cannot remove him from office, but they can recall him. It was also suggested that he be asked to resign. It was agreed to write him a letter seeking his resignation. It was also suggested that his registered voter status be confirmed. There was some discussion relating to the electrical substation at the LaPine Industrial Park. Any new uses going into the park will be asked to pay for a portion of the cost of installing the substation. With regard to the insurance for booths at the county fair, there had been some discussions with Mike McKinnon, insurance representative. They are looking into a master policy program where they could issue subcertificates for fair participants. At this point, Commissioner Maudlin disqualified himself from discussing the issue. Rick Isham, legal counsel, recommended that they cancel the CIS policy at the end of the month and go to Sage Insurance beginning August 1. Under this policy, individuals vendors can purchase a certificate of coverage. MOTION: THROOP moved that the county terminate as of August 1 with the Fair Association and purchase this new policy. SECOND: PRANTE. VOTE: APPROVAL, MAUDLIN ABSTAINING. Being no further business, the meeting was adjourned. DE6SCTES CO, NTY BOARD OF COMMISSIONERS C L LOI OIS BRISTOW PRANTE, Commissioner Page 5 6093 1571 TOMJ�Tfl 0 mmissioner 0 fo D C, K MAUDLIN, Chairman BOCC/SS Page