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1989-02264-Resolution No. 89-011 Recorded 2/1/19890005 0522 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Regarding * 89'"022C4 County Jail Policy. RESOLUTION NO. 89 -011 -~1 J BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS "`9F DESCHUTES COUNTY, OREGON, as follows: Section 1. That a staffing pattern which provides l*r tre corrections officers and one corrections clerk on duty at'.aillul times be adopted, effective April 1, 1989. The staffing pattern would also include a court escort officer five days a week and a full -time jail administrator (Lt. Jenkin). Section 2. That four new employees be placed into the "cor- rections clerk" job position with duties that are not performed by a classic corrections officer (i.e. they operate the communi- cation equipment, remote control security mechanisms, process but do not distribute inmate mail, perform typing and filing duties, handle the telephone needs, keep an eye on the monitoring cameras which we would consider to be supplementary to the inmate sur- veillance functions, but they do not enter the cell areas or perform "hands on" corrections functions.) These new employees would be trained in those new duties, including their role in emergency response situations. Section 3. That the sheriff /jail administrator reassign, on a permanent basis, the existing 17 regular corrections officers to staff the four corrections officer positions (i.e. the first officer, the second officer, the utility officer and the court escort officers.) Section 4. That Lieutenant Jenkin serve full -time, on a permanent basis, as the Jail Administrator effective March 1, 1989, i.e. that she only works a corrections officer shift when it is absolutely necessary and cannot be handled by corrections officer overtime. In the interim prior to March 1, 1989, (i.e. effective immediately) Lt. Jenkin serve as a full -time Jail Administrator so that she can perform as ordered by this Resolu- tion. Section 5. That when "out of the courthouse" prisoner transport is required or where more than one individual is necessary to perform court escort services, that the function be handled by other sheriff's deputies or by corrections officers who are not filling one of the four positions on that shift. Section 6. That effective February 6, 1989, three hours of outdoor exercise will be provided to each inmate weekly, and that activity will be,governed by a policy which is functionally 1 - RESOLUTION NO. 89 -011 0095 0523 equivalent to that pursued by Malheur County as memorialized in the Partial Stipulated Judgment. The sheriff is to purchase suitable footwear and outerwear, and to pay any overtime neces- sary to provide supervision for exercising inmates in the interim until the new staffing levels are achieved. An "outdoor exer- cise log" is to be maintained to document the level of activity provided. Section 7. That Effective February 6, 1989, the level of visitation will be raised from one -half hour per inmates, three times a week, up to a new level of one -half hour per inmate, four times a week. The sheriff is to pay whatever overtime is neces- sary to achieve this function in the interim before the new staffing levels are achieved. A "visitors' log" is to be main- tained to document the level of activity provided. Section 8. That an indoor exercise room be constructed as soon as practical at the site of the existing evidence room. The following equipment will be relocated there or purchased: rowing machine, stationary exercise bike, and a "Universal" gym (or weights or "Solo - Flex "). By March 1, 1989, the jail admini- strator (with review by the County's attorneys) shall draft a set of implementing policies which allow each inmate at least one hour of indoor exercise daily. Section 9. That by March 1, 1989, the jail administrator and County's attorneys shall finalize a revised Inmate Manual which will incorporate recent policy changes and appropriate portions of this Resolution. Section 10. That by March 1, 1989, the jail administrator and County's attorneys shall finalize the Medical Policy Proce- dures Manual currently in draft form. The medical policy will be based upon the content and format of those governing the provi- sion of medical care in the Malheur County Jail. Section 11. That by March 1, 1989, the jail administrator and County's attorneys will finalize revisions to a Sanitation Policy and Procedure which will be based upon those that were adopted in the Malheur County Jail. Section 12. That effective immediately, mattresses will be disinfected between inmates' usage using appropriate commercially available spray formulas. Section 13. That by March 1, 1989, the jail administrator will consult with the state fire marshal for the purpose of updating existing policies so that they contain a detailed and written fire safety plan which addresses prevention measures, authorized fire suppression efforts by jail staff, evacuation procedures, fire scene authority, jail staff training and periodic fire drills. 2 - RESOLUTION NO. 89 -011 0095 0524 Section 14. That by March 1, 1989, the sheriff will pur- chase flame retardant pillows and pillow cases for the inmates, and the pillows will be disinfected between inmates' use through an appropriate commercially available spray formula. Section 15. That effective February 15, 1989, the four "side cells" of the Deschutes County Jail shall only be used for inmates who must be segregated for medical reasons, disciplinary violation sentences, on administrative segregation pending disciplinary hearings, and for legitimate protective custody (in that order). Section 16. That by March 1, 1989, the jail administrator and County's attorneys will make those revisions to the facility Rules of Prohibited Conduct and Disciplinary Procedures necessary to meet constitutional requirements. Section 17. That by March 1, 1989, the jail administrator will review the classification policies and implementing forms to make sure that they are appropriate to facilitate inmate safety and the security of the Deschutes County Jail. Section 18. That by March 1, 1989, the jail administrator will review existing new policy governing intervention in situa- tions of inmate assault, attempted suicide or medical emergen- cies and make revisions that are necessary under the new staffing level. Section 19. That by March 1, 1989, the jail administrator and County's attorneys will review and make any necessary revi- sions to jail policy in the area of food service to insure that the rotating menu is approved by a dietician and that meals are subject to a random analysis on a quarterly basis. Section 20. That the showers in the A, B, and C tanks (and other sections where necessary) be re -tiled to facilitate a sanitary and healthful environment. Section 21. That the existing law library volumes will continue to be maintained. By March 1, 1989, the jail admini- strator and County's attorneys will finalize a policy for accord- ing inmates' access to the law library material. Section 22. That by April 1, 1989, the jail administrator and County's attorneys shall review the Deschutes County Jail's operational policies and make such other revisions as are necessary. 3 - RESOLUTION NO. 89 -011 005 O72 DATED this /5/ day of re/Aad,W , 1989. :Jik d 272 - Recording Secretary 4 - RESOLUTION NO. 89 -011 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNT , OREGON OW PRANTE, Chair TOM ► ROO , _ mmissione CK 'UDLIN, Commissioner