1989-19709-Minutes for Meeting July 26,1989 Recorded 8/7/198989-1970 MAIM 0769
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONER' A}` »7 AM 9: 3
July 26, 1989
Chair Prante called the meeting
members in attendance were Dick
to order at 10: 02 }
Maudlin, Tom Throop and s
Bristow Prante. Also present were Larry Rice, Public Works
Director; Rick Isham, County Legal Counsel; Dennis Maloney,
Juvenile Department Director; George Read, Interim Planning
Director; Mark Shipman, Planner.
1. CONSENT AGENDA
Consent agenda items before the Board were: #1, acceptance
of right-of-way on Hamilton Road from the Iris Ward Estate;
#2, signature of Personal Service Contract with Kittleson &
Associates for Transportation Services; #3, approval of
Amendment #2 of the 1989/91 Intergovernmental Agreement with
the State Mental Health Division; #4, signature of Resolution
89-066, declaring surplus property and providing for sale by
auction; #5, signature of Financial Segregation Agreement for
Donna Hodge, Patrick and Rebecca Hodge, and Alexander and
Sharon Sahochik; #6, signature of Corrected Financial
Segregation Agreement for Vince Batham; #7, signature of
Conservation Easement for William and Margaret Hinckley; #8
(moved from consent agenda to regular agenda); #9, chair
signature of liquor license renewals for Sister KOA, Crane
Prairie Resort, Jackpot Food Mart, Ivy's Tumalo Store, Butler
Market Country Store.
THROOP: Motion to approve items 1-7 and 9.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
2. YOUTH SERVICES COORDINATOR AND GRANT WRITER
Dennis Maloney came before the Board with a recommendation
regarding the best possible means to staff the new Children
and Youth Commission position. He recommended that the
position be contracted at the $2,000 a month level for 90 days
to provide the services necessary to get the Commission
started. Funds involved would come from the JSC budget. Rick
Isham stated that the County would not have to go out to bid
for this position but could make an appointment.
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THROOP: I'll move approval of the $6,000, 3-month
expenditure for the Youth Services Coordinator and
Grant Writer to transition from JSC to the Youth
Services Commission.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
THROOP: I'll move that we offer the position to Rosie
Bareis.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
3. PUBLIC HEARING ON ORDINANCES 89-019 AND 89-020 ZONE CHANGE
FROM UAR-10 TO CH FOR RELCO OREGON, INC.
Before the Board was a Public Hearing to consider Ordinance
89-019, a plan amendment and Ordinance 89-020, a zone change
request from Relco Oregon Inc. on 2.3 acres of property on the
extreme north end of the Sisters Urban Growth Boundary from
Urban Area Reserve (UAR-10) to Highway Commercial (CH). Mark
Shipman reported that Brooks Resources was the property owner
and co-applicant with Relco. He said the Hearings Officer
recommended approval of both applications. No one from the
audience wished to testify.
MAUDLIN: I move first and second readings of Ordinance 89-
019 and 89-020 by title only.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
Chair Prante performed the first and second readings of
Ordinance 89-019.
PRANTE: Entertain a motion.
MAUDLIN: So moved.
THROOP: Second.
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4.
5.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
Chair Prante performed the first and second readings of
Ordinance 89-020.
MAUDLIN: I move adoption of Ordinance 89-020.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
PURCHASE OF UNIMOG SNOW BLOWER AND RESOLUTION 89-068,
EXEMPTION FROM COMPETITIVE BIDDING
Before the Board was approval to purchase a UniMog Snow Blower
from Trail Equipment in Portland, and signature of Resolution
89-068, exempting the contract from competitive bidding.
THROOP: I'll move approval of the purchase of the UniMog
Snow Blower and signature of Resolution 89-068
exempting the contract from competitive bidding.
MAUDLIN: I'll second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
WAIVER OF PERFORMANCE AND PAYMENT BONDS ON PUBLIC WORKS
EQUIPMENT PURCHASES
Before the Board was a request from the Public Works
Department to waive the Performance and Payment Bonds on the
purchase of seven pieces of equipment. Larry Rice reported
that in the past, qualified bidders had declined to bid due
to the request for a 100% Performance and Payment Bond. He
felt that Deschutes County did not have a good reputation
pertaining to equipment bidding, and recommended that the
Commissioners waive the request for 100% Performance and
Payment Bonds.
THROOP: I'll move approval of the Performance and Bid Bond
waivers for the seven equipment purchases that we
discussed on Monday.
MAUDLIN: I'll second it reluctantly.
PAGE 3 BOARD MINUTES: 7/26/89
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6.
7.
8.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
OUT OF STATE TRAVEL AND CAR RENTAL INSURANCE PAYMENT
Before the Board was approval of out of state travel for an
employee from the Mental Health Division to attend advanced
training in Milwaukee, Wisconsin. The employee would be
paying all of his own training expenses, but requested that
his car rental insurance be paid by the County.
THROOP: I'll approve that out-of-state travel including the
payment of the car rental insurance that the County
is requesting.
PRANTE: I'll second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: NO
EXPENDITURE OUT OF TAYLOR GRAZING FUND
Before the Board was a request for expenditure of $1,200 out
of the Taylor Grazing Fund for a spring project.
MAUDLIN: I would move that we approve the expenditure out of
the Taylor Grazing Fund subject to a correction for
bidding on that process since those bids were really
not all in order. I would like to have the bid
brought, whichever one is awarded, brought in
subject to the $1,200 limitation.
THROOP: I'll second that motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
REDEMPTION OF COMMERCIAL PROPERTY
Rick Isham gave a report on the County-owned Redmond Ready Mix
Plant property. A former owner had made a request to redeem
the property by paying the past due taxes, interest and
penalties. The redemption revenue would be considerably less
than that offered by Arland Keeton to purchase the property.
The Board felt there had already been enough time allowed for
redemption of the property.
Rick said he would like to inform the attorney for the past
owner that the County intended to proceed with the sale, but
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9.
10.
that in the event there was information he felt might change
the Board's decision, the Board would consider such
information prior to making a final decision.
MAUDLIN: I move we proceed with the sale with the
contingencies that Rick has brought about, with a time limit
of 21 days.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
WEEKLY WARRANT VOUCHERS AND REFUNDS FROM COMMUNITY DEVELOPMENT
Before the Board were bills in the amount of $203,237.32 and
refunds from Community Development.
MAUDLIN: I move approval subject to review.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
OREGON PACIFIC INDUSTRIES LOAN
Before the Board was discussion regarding the possible funding
combinations of a loan for Oregon Pacific Industries. The
County had already loaned OPI the money to purchase property
in the LaPine Industrial Park. Commissioner Throop said that
the bank and the Small Business Administration did not approve
their portion of the loan package. As a result the investors
decided to raise the additional cash so that owner/investor
equity would be two-thirds of the loan package instead of the
original one-third. Commission Maudlin had previously pointed
out that it was the County's policy to approve loans where the
owners provided one-third of the funds, a financial
institution one-third, and the County one third; and that
since the financial institutions had backed out, the OPI loan
no longer met the policy. Lori Williams of COIC, which
administers the County's loan fund, brought two proposals from
their finance committee: (1) that the County pick up $60,000
of the loan and COIC pick up $30,000, or (2) that COIC pick
up the entire $90,000. This would allow the assets to be
easily divided should there be a foreclosure. Commission
Maudlin did not want to see the County participate in the loan
package for more than $30,000 and felt that COIC should lend
the entire $90,000 if they were not in agreement.
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11. RESOLUTION 89-069, CASH ACCOUNT FOR DESCHUTES COUNTY LIBRARY
Before the Board was signature of Resolution 89-069,
establishing an imprest cash account in the amount of $350 for
handling minor disbursements for the Deschutes County Library
and providing procedures.
PRANTE: Entertain a motion for Resolution 89-069.
MAUDLIN: So moved.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
12. OUT-OF-STATE TRAVEL FOR STATE LIBRARIAN
Before the Board was authorization for out-of-state travel for
the State Librarian to attend the Pacific Northwest Library
Association Conference.
MAUDLIN: I move approval of out-of-state travel.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
13. AFFIDAVIT CONCERNING COUNTY ABANDONMENT OF WATER RIGHT
Before the Board was signature of an Affidavit abandoning the
County's water rights associated with Nichols Market Road
(Deschutes Market Road).
MAUDLIN: I move signature of Affidavit.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
14. TP 89-700, FINAL PLAT FOR CAMELOT SUBDIVISION
Before the Board was signature of TP 89-700, the final plat
for the Camelot Subdivision.
THROOP: Move signature.
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15.
16.
17.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
ORDER 89-056, BUDGETED CASH TRANSFERS
Before the Board was signature of Order 89-056, transferring
cash in the amount of $950,650 within various funds of the
county budget.
MAUDLIN: I move signature of Order 89-056.
THROOP: Second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
EASEMENT FOR BOX S RANCH
Before the Board was approval of signature of an Easement for
the Box S Ranch. The entrance to the Box S Ranch was on
County property and there had never been a legal access to the
ranch.
THROOP: I'll move approval of the signature of the Easement.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
APPOINTMENT OF NANCY SCHLANGEN AS JSC CHAIR AND NANCY VAUGHN
AS VICE CHAIR
Before the Board was appointment of Nancy Schlangen as Chair
and Nancy Vaughn as Vice Chair of the Juvenile Services
Commission until the new Community Children and Youth Services
Commission was in place.
MAUDLIN: I'll move that we appoint Nancy Schlangen as
chairman during this interim period and the other
Nancy as vice-chairman.
THROOP: I'll second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
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18. OLD LUNGREN MILL SITE LOG DECK
Commissioner Maudlin reported that at the old Lungren Mill
site there was a wooden frame building which had been a log
deck. Brock Kirkpatrick had talked with DEQ about burning the
deck in place. DEQ wanted him to get a letter from the County
stating that the County didn't want the material hauled to the
public solid waste pit. Commissioner Maudlin suggested that
Rick Isham prepare a letter to John Hector indicating that the
County did not want these materials hauled to the solid waste
pit.
MAUDLIN: I so move.
THROOP: I'll second the motion.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
DESCHUTES
L`bis i
COUNTY BOARD OF COMMISSIONERS
tow Prante, Chair
Commissioner
Di Maudlin, Commissioner
BOCC:alb
PAGE 8 BOARD MINUTES: 7/26/89