Loading...
1989-24162-Minutes for Meeting September 06,1989 Recorded 9/15/1989I 6ti 89-x24162 MINUTES Jj t, r 1s DESCHUTES COUNTY BOARD OF COMMISSIONERS Z', September 6, 1989 Chair Prante called the meeting to order at 9:02 a.m. Board members in attendance were Dick Maudlin and Lois Bristow Prante. Also present were Rick Isham, County Legal Counsel; Mike Maier, County Administrator; Larry Rice, Public Works Director. 1. UPDATE ON DESCHUTES COUNTY COMMUNITY CHILDREN AND YOUTH SERVICES COMMISSION Bill Lindemann, Dennis Maloney, Rosie Bareis and Sue Shepardson appeared before the Board to give an update on the formation of the Deschutes County Community Children and Youth Services Commission. They also submitted a written report which was prepared by Ernest Mazorol, Trial Court Administrator and is attached to these minutes. 2. PUBLIC WORKS EQUIPMENT PURCHASES Before the Board was acceptance of the lowest qualified bids for equipment purchases for the Public Works Department: (a) A Compactor from Pape' Bros. for $164,993 (b) A Low Boy from General Trailer for $33,612 (c) A hot Box from Process Heating for $17,995 (d) Two Sanders from Ben-Ko-Matic for $12,432.72 (e) Six snowplows from Trail Equipment for $33,192 (f) Two Bottom Dumps from Sahlberg Equipment for $42,198. The last two items were not the lowest bids submitted because the lowest bidders did not meet the specifications. MAUDLIN: I would move acceptance of the low qualified bids on the equipment for Public Works Department. PRANTE: Second. VOTE: PRANTE: YES THROOP: Excused MAUDLIN: YES 3. RESOLUTION 89-079 VOLUNTEER RECOGNITION WEEK Before the Board was signature of Resolution 89-079 declaring the week of September 10 as Volunteer Recognition Week. PRANTE: Entertain a motion to sign. MAUDLIN: So moved. PAGE 1 MINUTES: 9/6/89 V PR-ANTE: Second. C' 61, 96 1643 VOTE: PRANTE: YES THROOP: Excused MAUDLIN: YES Commissioner Throop joined the meeting. 4. CONSENT AGREEMENT WITH ROBERT RIEMENSCHNEIDER AND WEYERHAEUSER Before the Board was signature of a Consent Agreement agreeing to an assignment of Robert Riemenschneider's interest in a lease dated August 28, 1985, and assigned to him on January 13, 1987, to Weyerhaeuser Corporation as lessee. MAUDLIN: Move signature of Consent Agreement. PRANTE: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 5. ASPEN MEADOWS SUBDIVISION PLAT Before the Board was signature of a subdivision plat for Aspen Meadows for Robert Becker. MAUDLIN: Move signature of subdivision plat for Robert Becker. THROOP: Second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 6. LIQUOR LICENSE RENEWALS Before the Board was chair signature of Liquor License Renewals for Pine Marten Lodge, Summit Lift, Sunrise Lodge, Mt. Bachelor Main Lodge, Mt. Bachelor-MiniLodge, Nordic Lodge, Thousand Trails, Inc., K-Mart, Thymes III, Alfalfa Store, Katy's Restaurant, Bakers Grocery, East Lake Resort. PRANTE: Entertain a motion for chair signature. MAUDLIN: So moved. THROOP: Second the motion. PAGE 2 MINUTES: 9/6/89 6 X644 VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 7. WEEKLY WARRANT VOUCHERS Before the Board was signature of weekly bills in the amount of $25,258.73. THROOP: Move approval of the weekly warrant vouchers subject to review. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 8. JOINT VEHICLE IMPOUND STORAGE BUILDING Before the Board was approval for the Public Works Department to let bids for the joint vehicle impound storage building to be located in back of the Public Works Department buildings. Mike Maier said the City of Bend Police had committed $10,000, the State Police had committed $10,000, and the County had committed $10,000 towards the building. The Board directed the Public Works Department to proceed with the biding process. 9. AUTHORIZATION FOR DIRECT PURCHASE OF VEHICLE Before the Board was a request from the Public Works Department to approve signature of a Resolution exempting a contract for the purchase of one Jeep Cherokee from public bidding. THROOP: I'll move authorization of signature. MAUDLIN: Second for discussion. Commissioner Throop added as part of his motion that the Public Works Department should see if a local dealer could deliver the vehicle at the same or lower cost as the valley dealers before going outside of the area to purchase the vehicle. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES PAGE 3 MINUTES: 9/6/89 10. APPROVAL TO USE COUNTY-OWNED MOTEL FOR COLLEGE STUDENT HOUSING Mike Maier came before the Board to get authorization to go forward with an agreement with the Central Oregon Community College to allow the county-owned Pilot Butte Motel to be used for student housing. The college would pay the utilities and a minimum $1,000 per month to the County. THROOP: I'll move authorization. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES Chair Prante closed the meeting. Chair Prante called the meeting to order at 10 a.m. Board members in attendance were Dick Maudlin, Tom Throop and Lois Bristow Prante. Also present were Karen Green, Community Development Director and George Read, Planning Division Director. 11. DISCUSSION OF SURFACE MINING PROCESS AND TIME LINES Karen Green gave the attached written report to the Board outlining the list of tasks remaining to be completed in the surface mining process and the estimated time necessary to complete each task. The Board reviewed the report with Karen Green and set aside blocks of time for surface mining work sessions and decision meetings. Karen Green would be working with these dates to set up a schedule for the completion of the surface mining zoning process. 12. ADDITIONAL WEEKLY WARRANT VOUCHERS Before the Board was approval of an additional batch of bills in the amount of $318,178.25. PRANTE: Entertain a motion to sign the warrant vouchers for $318,178.25 subject to review. MAUDLIN: So moved. THROOP: I'll second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES PAGE 4 MINUTES: 9/6/89 C09b X645 DE~SCCHUTES COUNTY BOARD OF COMMISSIONERS U/LoiAl w Prante, Chair 4f ( Tom T ooCommissioner P Dick Maudlin, Commissioner BOCC:alb PAGE 5 MINUTES: 9/6/89 C 9 a~~ '7 Deschutes County Community Children & Youth Services Commission During the 1989 Legislative Ses- sion, Governor Neil Goldschmidt placed heavy emphasis on issues af- fecting children. The legislature responded by passing BB 3466, a bill to restructure local and state decision making points by creating a State and County Community Children and Youth Services Commission. The bill also allocates funds to address a broad range of children's issues. Commission Duties The state commission, appointed by the Governor, sets statewide standards for Great Start, Juvenile Services and Student Retention programs. These programs affect the entire spectrum of services for kids from prenatal to 18 years. Great Start's focus is prenatal to six; Juvenile Services' focus is at risk children; and Student Retention's focus is to reduce school dropout rates. In addition to setting standards, the commission will: allocate local grant funds; review and evaluate programs; and report their findings to the legisla- ture. The local commission, appointed by the County Commission and Circuit Court Presiding Judge, develops plans to address Great Start, Juvenile Ser- vices and Student Retention issues. In addition, the commission will: apply for state grants; appoint subcommit- tees to carry out its charge; and stimu- late volunteer efforts and community activities (see Chart A attached). Local Commission Model To prepare for the change, Children's Networking and several community leaders met to develop a local commission model for the county commissioners and judge to consider. The group reached consensus on: • The commission's vision • An action plan • Membership Commission's Vision Community leaders felt the com- mission should have a very broad vision. The commission should coor- dinate and develop all county-wide services for children, through a partnership effort. This vision requires close working relations with schools, community leaders, business, government and youth. To foster support and obtain its objective, resources will be needed beyond commission members. The commission should be supported by: a Public Information Advisory Subcom- mittee; a Non-Profit Foundation for Children and Families; and a commit- tee(s) to address Great Start, Juvenile Services and Student Retention issues (see Chart B attached). Action Plan The commission should be formed as soon as possible. Before July 1, 1990, the commission should: • Develop an inventory of exist- ing programs/resources • Develop and nurture public relations with communities • Place initial emphasis on local plans for Great Start and other early funding opportunities. For the remainder of 1990, the com- mission should develop on-going plan- ning standards and timetables, review its structure and alter accordingly, and prepare future action items to meet its vision by November 1, 1994. Membership To be a success, the commission needs broad based support, knowledge and strong leadership. By law, a majority of members must be made up of lay citizens. Members must also represent a balance among persons familiar with Great Start, Juvenile Ser- vices and Student Retention issues. It is suggested that commission members also serve as liaisons to committees it creates. Community leaders discussed rep- resentative membership in great detail. A 17 member commission is proposed. A balance is recommended to include community leaders (5), agen- cies/schools (5), youth (2), busi- ness/industry (3), a county commis- sioner (1), and a chAirperson (1). Al- though this is a large group, it provides the nucleus needed to carry out its mis- sion (see Chart C attached). Community Benefits The local commission enables the county to view children's issues com- prehensively. When an integrated partnership develops, children and families will experience less duplica- tion, a broader range of services and a system that responds quicker to com- munity needs. In addition, tax payers benefit from pooled resources and early prevention - the hallmark of Governor Neil Goldschmidt's plan. Prepared by: Ernest J. Mazorol, III Trial Court Administrator Deschutes County Courthouse 1164 NW Bond Street Bend, OR 97701 (503) 388-5300 September 1, 1989 Chart A HB3466 State/Local Commission LOCAL COMMUNITY CHILDREN & YOUTH SERVICES COMMISSION 11 to 21 members + 1 chairperson Appointed by County Commission & Presiding Judge (Majority of members to be lay citizens with knowledge of GS, JS & SRI programs) • Prepare county's GS, JS & SRI plans • Apply for grants from State Commission • Commission may, with approval, appoint subcommittees of GS, JS & SRI • Stimulate volunteer efforts & community activities 1 Provide technical assistance to counties 1 t Research & recommend 1 6~ Duties STATE COMMUNITY CHILDREN & YOUTH SERVICES COMMISSION 10 members +1 chairperson Appointed by Governor • Set program standards • Allocate funds for GS, JS & SRI • Review local programs • Report findings to legislature Chart B c~~s :sus Deschutes County Community Children & Youth Services Commission DESCHUTES COUNTY COMMISSION 17 members Appointed By County Commissioners & Presiding Judge 5 YEAR GOAL To develop one countywide comprehensive plan to deal with children from prenatal through early adulthood. Plan shall provide for full integration and complete partnership of all commmunity resources. Measurable program results shall be defined and evaluated. Chart C LOCAL COIV MSSION MEMBERSHIP Who How Mangy To Include Community Leaders 5 A leader from Sisters, Bend, LaPine, Redmond and one at large. Agencies/School Youth Business /Industry Deschutes County Commission Chairperson 5 Governmental and non- profit agencies; public and private schools, not excluding teachers. 2 Children enrolled in high school. 3 Business leaders. 1 County Commissioner 1 Lay citizen selected for leadership ability. Total Members 17 Appointment Considerations 1. Representative groups should be asked to nominate members and forward names for consideration. 2. Community representatives should serve one year terms subject to renewal, in case community leadership changes. 3. Appointments shall represent a balance among persons who have knowledge of issues related to Great Start, Juvenile Services and Student Retention Initiative. A majority of the commission, including the chairperson, shall be lay citizens. members.vp U -A Community Development Department ED] A& Administration Bldg./ 1130 N.W. Harriman/Bend, Oregon 97701 (503) 388-6575 Planning Division Building Safety Division September 6, 1989 Environmental Health Division MEMORANDUM: TO: BOARD OF COUNTY COMMISSIONERS FROM: KAREN H. GREEN, Director Community Development Department SUBJECT: Surface Mining Process COPY TO: George Read, Planning Director This memo contains a list of the tasks remaining to be completed in the surface mining process as of September 6, 1989, and the estimated time necessary to complete each of those tasks. The time estimates are based upon the number of hours required and the availability of CDD staff to spend those hours on the tasks. Inventory 1. Make necessary corrections to the adopted inventory (quantity, quality, type of resource, etc.) 2. Identify those sites which should be placed in the "lb" inventory category, based upon discussions with DLCD and DOGAMI (approximately 40 sites). 3. Identify types of resource sites which, although included in the inventory, should be accorded special treatment or exemption in the SM ordinance (e.g., irrigation district sites, ODOT stockpile sites, etc.) The estimated time necessary to complete these tasks is fifteen hours of work (ten days to two weeks). ESEE 1. Determine whether the five ODOT sites (which we show as in federal ownership) are subject to county regulation, and if so, set and conduct an ESEE hearing. 2. Prepare findings document for each of the sites remain- ing after "lb" decision made (approximately 100 sites). . C U56 ~.60w BOARD OF COUNTY COMMISSIONERS September 6, 1989 Page Two 3. BOCC make decisions on zoning designation and condition on the remaining sites. The estimated time necessary to review the files and prepare the findings documents for the Board of each site is 100 hours (approximately one hour per site). The estimated time necessary for the Board to make decisions on each site, after receiving and reviewing the findings documents from staff, is 30-50 hours (approximately twenty to thirty minutes per site, over two to four weeks). Intergovernmental Agreement 1. Meet with attorneys for DLCD and DOGAMI to discuss limitations on intergovernmental agreement between the county and DOGAMI on surface mining site and reclama- tion plan review and approval. 2. Draft an intergovernmental agreement, review and circulate. The estimated time for drafting and circulating an intergovern- mental agreement is 10-15 hours (ten days to two weeks). Ordinance 1. Review 1989 legislation to determine the impact of land use and surface mining bills on county ordinance. 2. Prepare a third draft of the ordinance, based upon comments and suggestions received from the meetings with DLCD, DOGAMI, attorneys, etc., for circulation and another public hearing. The estimated time for conducting the legislative review is approximately two hours. The estimated time for developing a third draft of the ordinance is 10 to 15 hours (ten days to two weeks). Goals and Policies 1. Review the goals and policies previously adopted for consistency with a final version of the surface mining ordinance. BOARD OF COUNTY COMMISSIONERS September 6, 1989 Page Three 2. Hold another hearing on the ly in conjunction with the dinance. goals and policies, probab- final hearing on the or- The estimated time for reviewing and revising the goals and policies is 4-5 hours (1 week). Final Acknowledgement Package Once all of the above tasks have been completed, the surface mining "package" must be prepared for submission to LCDC. That package includes: the comprehensive plan amendments, including the inventory, goals and policies, maps, findings documents on each site, the ordinance, and the complete record (all files, correspondence, exhibits, minutes of hearings and meetings, etc.). Because of the size of the record, and the problems which have been discovered in the file review already undertaken, the estimated time required for preparing the final "package" is 50- 75 hours (two to four weeks). We are in the process of preparing another request to LCDC for an extension to October 31, 1989. However, it appears from the above discussion that additional time may be necessary in order to complete the process. RHG