1989-30972-Resolution No. 89-092 Recorded 11/21/1989999 — 0098
89- 309''2
LEr etMU sa
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Adopting the
Deschutes County Safety
Manual and Establishing the *
Vehicle Accident Review Board.*
21 ftH 6:
RESOLUTION NO. 89 -092
WHEREAS, the Risk Management Committee, in conjunction with
the safety committees of the County, have proposed a Deschutes
County Safety Manual which establishes policies relating to
general safety, hazard communication, risk identification,
communicable disease transmission, general office safety, field
representatives safety, health /mental health safety, maintenance
safety, public works department safety, and vehicles safety
policies; and
WHEREAS, it is necessary and appropriate that this document
be adopted as a policy document of the County in order to con-
tinue the fostering of a safe work environment for County
employees; and
WHEREAS, department heads, managers, supervisors, and
employees have responsibility for assuring safety in the work
place; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the Deschutes County Safety Manual, marked
Exhibit "A," attached hereto and by this reference incorporated
herein, is hereby adopted as the safety manual for Deschutes
County, Oregon.
Section 2. That, from time to time, the Deschutes County
Safety Manual shall be amended as necessary to promote the
general safety policy of the County, through review and revisions
by the various safety committees, and the Risk Management
Committee of the County.
Section 3. That policies and practices set forth in the
Deschutes County Safety Manual shall constitute work rules of the
County. An employee's failure to follow safety practices shall
be reported to the Risk Management Coordinator for evaluation.
Section 4. That department heads, managers, and supervisors
of the County shall utilize the safety manual for orienting new,
employees and training existing employees in the safety adti' es
of the County. When an employee violates safety policies and
1 - RESOLUTION NO. 89 -092
099 - 0099
practices described in the Deschutes County Safety Manual, the
department head, manager, or supervisor, shall, when considering
an appropriate response to the violation, consider whether or not
discipline or discharge is appropriate.
Section 5. That a Vehicle Accident Review Board be
established to review vehicle accidents and make recommendations
as set forth in the document entitled "Vehicle Accident Review
Board (VARB)," marked Exhibit "B ", attached hereto and by this
reference incorporated herein.
DATED this or, day of November, 1989.
ATTEST:
(/;:-
Recordin
(34107
Secretary
2 - RESOLUTION NO. 89 -092
BOARD OF COUNTY COMMISSIONERS
OF ,DESCHUTES COU1 Y, OREGON
c) /e;
'OW P72ANTE, Chair
AVAIV
TOM T;f'OOP, • missioner
Commissioner
099 '" 0100
VEHICLE ACCIDENT REVIEW BOARD (VARB)
PURPOSE
To establish County policy on vehicle accidents. To establish a
Vehicle Accident Review Board (VARB) and assign that Board the
authority to investigate and recommend necessary action up to and
including suspension.
PROCEDURE
The VARB shall consist of two (2) department heads or department
managers and three (3) other County employees. Members to be
appointed by the Deschutes County Board of Commissioners.
Department heads will be appointed for a period of 18 months, and
all other appointments shall be for 12 months. The Risk Management
Coordinator will act as ex- officio member of this board on a
permanent basis.
The VARB will meet on the third Thursday of each month, at a time
to be set, to review the vehicle accident reports for the previous
month. All reports and memos pertaining to all vehicle accidents
to be reviewed shall be made available by the Risk Management
Coordinator on the Monday preceding the date the VARB is to meet.
EMPLOYEE APPEARANCE
The employee involved in any vehicle accident, including accidents
involving any vehicle used for County purposes, may be requested
or may request to appear at the VARB meeting if additional
information is needed
FINDINGS OF THE VEHICLE ACCIDENT REVIEW BOARD
After reviewing all reports, memos, statements and other evidence,
the VARB shall make recommendations to the Department Head of the
employee involved who shall take action on the recommendation. The
Department Head shall not implement a penalty less than that
recommended by the VARB but may increase the penalty up to and
including termination.
Any employee disciplined may appeal in writing within five (5)
working days to the Board of County Commissioners. The Board of
County Commissioners will set a hearing date within ten (10) days.
The Board of County Commissioners' decision is final.
CHALLENGING A VARB MEMBER
If an employee involved in an accident believes that a member of
the VARB is prejudiced and will not review the accident fairly and
impartially, the VARB member may be challenged. The challenge must
be submitted to the chairman of the VARB, in writing, within ten
(10) days prior to the next scheduled meeting. If the challenge
is successful, the Risk Management Coordinator shall take the place
of the VARB member and act in his or her place.
EXHIBIT_-