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1989-32223-Minutes for Meeting November 29,1989 Recorded 12/4/1989S9-32223 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS November 29, 1989 ~ " - Chair Prante called the meeting to order at 10:05 a.m. Board members in attendance were Dick Maudlin, Tom Throop and Lois Bristow Prante. Also present were Rick Isham, County Legal Counsel; Larry Rice, Public Works Director; Darrell Davidson, Sheriff; and Dennis Maloney, Corrections Director. 1. CONSENT AGENDA Consent agenda items before the Board were: #1, signature of snow plowing and sanding agreement with City of Bend; #2, signature of snow plowing and sanding agreement with Special Road District #1; #3, signature of Mental Health Services Subcontract with Residential Assistance Program; #4, reappointment of Chuck Schonneker and appointment of James Noteboom to the Deschutes Basin Resource Committee; #5, appointment of Lois Northrup to Mental Health Advisory Board. THROOP: I'll move approval of the five consent agenda items. MAUDLIN: I'll second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 2. PUBLIC HEARING: APPEAL OF HEARINGS OFFICER'S DECISION ON PLAN AMENDMENT AND ZONE CHANGE Before the Board was a public hearing on an appeal of the Hearings Officer's Decision to allow a zone change and plan amendment for applicants Strasser, Montgomery, and Oliver. Chair Prante opened the public hearing and announced that it would be continued until 1:30 pm on December 13, 1989, because some of the parties were unable to attend today. 3. TRANSFER FACILITIES AT BEND DEMO AND SOUTHWEST LANDFILLS Before the Board was consideration of offers for the construction of transfer facilities at the Bend Demo and Southwest Landfills. Larry Rice reported that the first round of bids for the construction of the transfer facilities resulted in only one bid which the Board rejected. It was from Roy Cargill who bid $49,177. Mr. Cargill had been notified of the rejection of his bid and was asked if he wanted to submit an amended bid. He indicated he did not. PAGE 1 MINUTES: 11/29/89 ~jy 099 - 034q Public Works then started contacting subcontractors exploring the possibility of contracting the work themselves. During this process, Mr. Hull was contacted and offered to contract both jobs for $29,659. At the Board's direction, Mr. Cargill was contacted again to determine his price on a negotiated basis. He submitted a proposal for $32,255 which was about $2,600 more than Mr. Hull's proposal. Both contractor's had agreed to pay the prevailing wage rate. Commissioner Maudlin expressed concern that if the Board had received Mr. Cargill's price earlier, the Board would probably have accepted his bid as modified, and Mr. Hull would never have been contacted. Rick Isham said that if the Board wanted to award the contract to Mr. Cargill, they needed to move to rescind the rejection of bids and award the bid to the bidder that bid the project previously, subject to a change order to bring the contract price within budget. MAUDLIN: So moved. THROOP: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 4. NOMINATIONS FOR COMMITTEE STRUCTURE FOR THE CRIMINAL JUSTICE PROGRAM Before the Board was approval of the attached nominations to the Criminal Justice Program Committees: Secure Corrections, Public Safety Work Group and Community Corrections. MAUDLIN: I would move the appointments as stated. THROOP: Second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 5. ORDER 89-099, ESTABLISHING JAIL CAPACITY AND PROCEDURES Before the Board was signature of Order 89-099 establishing the maximum allowable number of inmates that may be held in the Deschutes County Correctional Facility, standards for determining a County jail population emergency and procedures for resolving a County jail population emergency. PAGE 2 MINUTES: 11/29/89 U3 Rick Isham said he had worked with Sheriff Darrell Davidson and District Attorney Michael Dugan on the report. Mr. Dugan could not attend meeting but asked Mr. Isham to speak on his behalf. Rick Isham said the Board had received a report which outlined the proposal to increase the capacity of the jail by twelve regular beds which would make a total of 50 regular beds available. He said the report went through the appropriate discussion required by Chapter 884 of Oregon Laws 1979 and concluded with the recommendation that the Board increase the capacity by 12 beds. He said he had spoken with the Judges regarding the report, and Sheriff Davidson had discussed it with the Chiefs of Police, and they were aware that the issuance of citations and release in lieu of custody situations would still be the norm for a large number of people. He said the Order would also approve the population control plan which was a policy adopted by the Sheriff as the "action plan" which was required by statute for the early release of an inmate in the event of the of a jail population emergency, i.e. more people than there were beds. The population control policy that the Sheriff was currently operating under had some additional penalties for individuals who were parole violators or who failed to appear creating new consequences for people who were currently "thumbing their nose at the system." The comments from the Judges were all positive. Michael Dugan asked him to mention that he was very much in favor of the increase in beds because he felt it was of primary importance to the District Attorney's Office to have those bed available in order to make proper recommendations to the court. He also felt it would help them provide sanctions in dealing with probation violators. Darrell Davidson said he had spoken with Police Chiefs Jim Carlton and Steve Malcomb who were very supportive of the additional beds and the long-range plans. Commissioner Maudlin mentioned that a couple of the judges felt there needed to be more fact gathering to determine corrections programs/jail space needs. He said that gathering this kind of data would be the first order of business for the Criminal Justice Program Committees now being formed. MAUDLIN: I would move the signature of Order 89-099. THROOP: I'll second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES PAGE 3 MINUTES: 11/29/89 6. ADDITIONAL STF FUNDS TO MENTAL HEALTH AND ALL OUTDOORS Before the was a recommendation from the Special Transportation Fund Committee that an additional $7,600 be allocated to the Mental Health Department and that $2,500 be allocated to All Outdoors. THROOP: Move approval of the recommendations. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 7. WEEKLY WARRANT VOUCHERS Before the Board were weekly bills in the amount of $233,615.48. THROOP: Move approval subject to review. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 8. DEVELOPMENT AGREEMENT FOR THE DUGANS Before the Board was signature of a Development Agreement for the Dugans. MAUDLIN: So move. THROOP: Second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 9. MYLAR FOR EAGLE CREST PARTNERS Before the Board was signature of a mylar for Eagle Crest Partners for a subdivision creating 14 single family residential lots. THROOP: I'll move signature. MAUDLIN: Second. PAGE 4 MINUTES: 11/29/89 VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 10. OLCC RENEWAL APPLICATION FOR DESCHUTES TROUT HOUSE Before the Board was chair signature of OLCC Renewal Application for Deschutes Trout House. MAUDLIN: So moved. THROOP: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 11. DEVELOPMENT AGREEMENT FOR ROBERT REYNOLDS Before the Board was signature of Development Agreement for Robert Reynolds. THROOP: I'll move approval of the Development Agreement. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 12. COLLECTION OF MENTAL HEALTH BILLS Before the Board was a memo from the Mental Health Director asking whether the Board wanted to refer debts owed to the Mental Health Department to a collection agency which would keep half of the funds collected. The Board expressed concern about harassing fragile patients for back debts when the most that the County could received would be $1,300. THROOP: I'll move we write off $2,600 as bad debt. MAUDLIN: I'll second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES PAGE 5 MINUTES: 11/29/89 t DESCHUTES COUNTY BOARD OF COMMISSIONERS ommissioner Dick Maudlin, Commissioner BOCC:alb PAGE 6 MINUTES: 11/29/89 c}La u35y CORRECTIONS ORGANIZATION FOR DESCHUTES COUNTY Secure Corrections PURPOSES To examine all options and propose a secure system of facility-based confinement for offenders in the county. SCHEDULE: Minimum once per month until June, 1990 Makeup Commissioner Sheriff's Office Area Law Enforcement District Attorney Judge Citizens Probation Officer Nominees Tom Throop Ruth Jenkins Dave Malkin Jim Carlton Mike Dugan Stephen N. Tiktin . Jack Blum Loren Irving Roger Thompson Art Murray STAFF: Legal Counsel/Rick Isham Director of Community Corrections/ Dennis Maloney Public Safety Work Group PURPOSE: To serve as policy and programmatic implementation team for all corrections activities in the county. SCHEDULE: Weekly until June, 1990 Makeup Commissioner Circuit Court Judge (input) District Court Judge (input) Trial Court Administrator Sheriff District Attorney Director of Community Corrections Legal Counsel Citizen Nominees Dick Maudlin Thomas Mosgrove Ed Perkins Ernie Mazorol Darrell Davidson Mike Dugan Dennis Maloney Rick Isham Judith Small STAFF: Adult Corrections/ Roland Gangstee Community Corrections PURPOSE: To advise Commissioners on all Community Corrections Programs and develop wide range of community confinement alternatives. SCHEDULE: Once per month until June, 1990 Makeup Commissioner Circuit Court Judge District Court Judge Sheriff District Attorney Citizens Probation Officer: Nominees Lois Bristow Prante Michael C. Sullivan Open Darrell Davidson Mike Dugan Jim Jarvis Dave Meier Bob Hollipeter Nancy Borrfeman Andy VanAlstyne Sue Shirley Sue Peterson Alta Brady Vince Gonna Bob Nosler Barry Slaughter Jim Pierce Louis Delsaglio Elaine Mikkelborg Art Murray STAFF: Director of Community Corrections/ Dennis Maloney