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1990-02887-Minutes for Meeting January 24,1990 Recorded 2/1/199090-02SS7 1258 MINUTES DESCHUTES COUNTY BOARD OF COMMISS19tdRa Fli January 24, 1990 , F L :s Chair Throop opened the meeting at 10:05 a.m. BnQm` s in attendance were Dick Maudlin, Tom Throop and Lois Bristow Prante. Also present were Rick Isham, County Legal Counsel; Larry Rice, Public Works Director; George Read, Planning Director; and Karen Green, Community Development Director. 1. CONSENT AGENDA Consent Agenda items before the Board were: #1, signature of Declaration of Dedication for additional right of way on Butler Market Road and NE 27th Street; #2, signature of Order 90-015 budgeted cash transfers; #3, signature of Order 90-016, budgeted cash transfers; #4, signature or MP-89-44 for Glen and Ann Maroe; #5, signature of Order 90-014 accepting various roads as County roads. PRANTE: Move one through five approval. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 2. REPORT ON HOUSING Cindy Leighton, Executive Director of the Central Oregon Housing Authority, reported to the Board on their efforts to address the housing crisis in Central Oregon. She said one of Central Oregon's most pressing issues was the lack of affordable housing. The Central Oregon Housing Authority had been looking at other communities to see how they were dealing with the problem. They prepared a written report which was given to the City of Bend, City of Redmond, City of Sisters and Deschutes County indicating the following concerns: (1) the current rapid growth conditions had not produced the necessary supply of affordable housing, (2) increases in manufactured housing indicated the need for more affordable housing, (3) the relationships in the labor market, especially the service industry, (4) future economic development efforts, (5) older structures needing repairs, and (4) impacts on infrastructure. In order housing was not federal r to be able to compete for available low and moderate money, they needed more data. She said Central Oregon competitive with other resources because of the PAGE 1 MINUTES: 1/24/90 communities for state and lack of data. They arp,,.,; 1 ,00 - 1259 recommended that the communities fund a Housing Market Survey Plan by the Habitat Development Group which would cost $4,000. Each community would be asked to contributed to the survey. The survey would collect data on rental vacancies, family survey including family incomes, population and work force, current participation and unemployment, housing inventory, sales activity, local economy, wage and income figures, funding of affordable housing, etc. They wanted to get started by the first of the month, and the survey could be done in two months. The survey results would give them the data base that would allow them to apply for public/private partnerships. The Oregon Housing Agency will have financing that will be available for application, and the survey will allow them to be competitive for the Community Development Block Grants. She said all the communities were being asked to help fund the survey: Deschutes County--$2,000, the City of Bend--$1,125, City of Redmond--$625, and the City of Sisters--$250. She said the City of Bend approved the survey and their housing conditions study, and the City of Redmond approved their $625 contribution. She said she would be contacting the City of Sister tomorrow. She said the City of Bend was also going to need to do a Housing Conditions Survey Program which would cost $5,500, and that the City of Bend felt Deschutes County should share in the costs of that survey also. This program would actually go into the community and assess the condition of the housing stock. This was only being done in Bend because of its size and the complexity of its housing issues. George Read said that many of the figures that the survey would gather were available through the Assessor's office computer (i.e. number of housing units, housing appraisal data, sales data). He said when talking with the City of Bend, they showed interest in using the County data in lieu of the survey. Cindy Leighton said that being able to easily get some information from the County had already been taken into consideration, factored into the bid, and was one of the reasons they felt they could finish the survey in two months. Commissioner Throop said he felt the Board should approve a maximum $3,900 contribution for both surveys and asked Cindy Leighton to go back and look at the components of the survey outline to see if some of the information was more readily available than anticipated, and if so, make sure that those reductions were reflected in the final package. Cindy Leighton said she would do that. PRANTE: I would move that we support the two housing efforts to a total of $3,900. PAGE 2 MINUTES: 1/24/90 100 - 1260 MAUDLIN: Second. Commission Throop said in the motion was the hope that she could negotiate a better deal if information was more readily available than originally anticipated. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 3. RESOLUTION 90-003 ACCEPTING PETITION TO VACATE 30' PARCEL AND ORDER 90-101 SETTING A PUBLIC HEARING Before the Board was signature of Resolution 90-003 accepting a petition to vacate a 30' foot parcel of land located in the South 1/2 of Section 22, Township 17 South, Range 12 East; acceptance of the Engineer's report; and signature of Order 90-010 setting a public hearing for March 7, 1990, at 10 a.m. MAUDLIN: I move signature of Resolution 90-003 and signature of Order 90-010 setting a public hearing. PRANTE: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 4. QUITCLAIM DEED FOR BROOKS RESOURCES Before the Board was signature of a Quitclaim Deed for Brooks Resources. Rick Isham said he needed to make a change on the legal description and asked the Board to approve it subject to review of the legal description. PRANTE: I will move signature contingent upon review. MAUDLIN: Second VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 5. CONSEP MEMBRANES GRANT A letter had been prepared to the Oregon Economic Development Department regarding the Consep Membrane Grant, however a letter from OEDD had recently been received which altered the situation discussed in the letter. Commissioner Throop said he would be meeting with Tom Fuller, head of Business Resources for OEDD and Rey Ramsey on Friday of this week and would express the Board's disappointment OEDD had made such PAGE 3 MINUTES: 1/24/90 [00 1261 a major change from the agreement that had been reach earlier in the year; and that if they couldn't comply with the earlier agreement, they should have done a better job of notifying the Board that there were problems. Commissioner Throop said that Mr. Fuller wanted to get the problem resolved and wanted to have the opportunity to talk it through and make some suggestions. 6. WEEKLY WARRANT VOUCHERS Before the Board were bills in the amount of $215,899.84. PRANTE: I move warrant vouchers upon review. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 7. APPOINTMENTS OF SRI SUBCOMMITTEE CHAIR AND GREAT START SUBCOMMITTEE Before the Board was appointment of Dennis Douglass as Chair to the Student Retention Initiative Subcommittee of the Children and Youth Services Commission. Also before the Board was appointment of Sharon Miller, Martha Mann, Kathy Emerson, Elaine Severson, Jan Grey, Valerie Bailie, Cathy Loomis, Paula Glesne, Carol Stiles, Holly Hutton, Marilyn Winningham, Shari Schneider and Cynthia Claridge as members of the Great Start Subcommittee of the Children and Youth Services Commission. Commissioner Prante said there would be more appointments made from areas outside of Bend. PRANTE: I would move appointment. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 8. VOTERS' PAMPHLET STATEMENT FOR LAPINE PARK AND RECREATION DISTRICT Before the Board was approval and signature of the Explanatory Statement for Voters' Pamphlet for the formation of the LaPine Park and Recreation District. Since the original draft, a statement had been strengthened to say, "No taxes may be collected by the district unless the voters within the park district first approve the taxes." PAGE 4 MINUTES: 1/24/90 100 - 1262 MAUDLIN: I move signature of statement for Voters' Pamphlet. PRANTE: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 9. REPORT ON BEND URBAN AREA PLANNING COMMISSION PUBLIC HEARING REGARDING PROPOSED 800 ACRE INDUSTRIAL SITE George Read reported on the Bend Urban Area Planning Commission public hearing held last Monday regarding the inclusion of an 800 acre parcel northeast of Bend into the Urban Growth Boundary and to designate it as industrial, but not specifically state what kinds of industrial uses would be allowed. He said the public hearing was lively. The Chamber of Commerce and the staff report contained a lot of good information about the lack of available general industrial land and that light industrial land was very limited. There was good information on the importance of diversifying the economy. He said there was also some fairly negative comments from the public. He said traffic was big concern on Deschutes Market Road and Cooley Road. They wanted buffering between the industrial site and the housing in the area. They also expressed concerns about the impact on air quality, school and housing if the area was to develop rapidly. He said the Planning Commission was unable to digest all of the testimony at one time and decided to hold another public hearing with a larger area surrounding the site receiving notice. He said the question was raised as to whether this issue needed to go before the Deschutes County Planning Commission since the property was currently outside the Urban Growth Boundary. Rick Isham said he felt the issue should go to the Deschutes County Planning Commission. Ted Schassberger, a Deschutes County Planning Commission member who also attended the public hearing, said that people expressed concern over trucks using the new area as an east side bypass. 10. VARCO ROAD SURFACE MINING SITE DIVERSION AGREEMENT Before the Board was a request to extend the time limit on the reclamation requirement on the Varco Road past surface mining site. Karen Green reported that this site had not been zoned for surface mining. The owners of the site had been cited for violating the zoning ordinance, and the parties agreed that through a diversion agreement with the District Attorney's office, the stockpiled material would be removed, the site would be reclaimed, and then the case would be dismissed. She said she had been advised that the reclamation could not take place effectively during the period of time they were PAGE 5 MINUTES: 1/24/90 1 - 1263 originally given, and they had asked for an additional six months which would take them into June of 1990. DOGAMI indicated they supported the extension to allow for effective reclamation, primarily reseeding. Karen Green recommended the Board officially agree to extend the diversion agreement through the District Attorney's office for another six months to allow the reclamation to take place. PRANTE: I would move that we allow the extension on the reclamation on the Varco Road site. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 11. COUNTY COMPENSATION BOARD Commissioner Throop reported that SB 1029 which passed at the last legislature required the County to appoint a County Compensation Board. The Board agreed to appoint the three citizen members of the County's Budget Committee to serve as the County Compensation Board and that Debbie Legg from Personnel would staff the Compensation Board. 12. SOLID WASTE MANAGEMENT Representatives for the garbage haulers, Bend Recycling Team, Bend Garbage, the Solid Waste Advisory Committee, and the Public Works Department met with the Board, after having had several previous meetings, to make the final policy decision on the future of solid waste management in Deschutes County. After considerable discussion, Commissioner Throop stated what he felt was the consensus of the Board--To incorporate all of the policy decisions that were arrived upon at the meeting held on the previous Thursday plus: (1) The $2 increase for container customers which would be tied to the City of Bend's agreement to do the same; (2) The seven year rolling licenses for Bend Garbage Company and for Bend Recycling Team through Bend Garbage Company including all of the discussion, consensus, and understanding in terms of fiscal and program review, and that the need to have a planning process was clear to all the parties. (3) The County was moving toward the central repository and central recycling system in Deschutes County with some transition period for Redmond. PAGE 6 MINUTES: 1/24/90 100 - 1264 Commissioner Maudlin said he felt that summed up the discussion exactly, and that he would like to have it put in writing and distributed to everyone concerned, before being adopted by the Board. Larry Rice would make the first draft of the final product, and then Donna Owens and Commissioner Throop would meet with Larry Rice to make sure they concurred with the document. It would then be distributed to all of the parties for review and comment. All comments would be directed to Susan Mayea in the Board's office. If there were issues raised, they would be discussed with the individuals raising the issues. If an agreement could not be reached on those issues, the group would reconvene to work out any remaining issues. When consensus was reached, an ordinance would be prepared to incorporate the changes. Rick Isham said he would prepare a resolution for the Board's consideration that would allow reimbursement to Bend Recycling Team by the end of January, 1990. Commissioner Throop recessed the meeting at 12:30 p.m. and went into Executive Session by authority of ORS 190.660(1)(a) to discuss the Mental Health Director candidates. Chair Throop reconvened the regular meeting of the Deschutes County Board of Commissioners at 1 p.m. All Board members were in attendance. Also present were Rick Isham, County Legal Counsel and Mike Maier, Director of Administrative Services. 12. APPOINTMENT OF MENTAL HEALTH DIRECTOR Before the Board was the appointment of a Mental Health Director. PRANTE: I'll move that we offer the position to Frank Moore, and my understanding is that he' B accepted, and that he be our new Director of Mental Health February 1, 1990. MAUDLIN: I'll second the motion. Commission Throop commented that the County was fortunate to had drawn around 60 candidates from around the country. He said that each of the four finalists commented to him that Deschutes County had the best recruiting process they had ever been through. He felt the four finalists were all strong, but that Frank Moore's interview, his capabilities and resume, background, and preparation were extraordinarily strong, and he supported the motion. PAGE 7 MINUTES: 1/24/90 o 10() 1265 VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES Commissioner Throop recessed the meeting at 1:15 p.m. and went into Executive Session by authority of ORS 192.660(1)(h) to consult with Counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Commissioner Throop reconvened the Regular meeting at 1:30 pm. There being no further business, the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS 'i 6-- Lois B istow VraAte, Commissioner l Tom Throop, Chair D /Maudlin/,Commissioner BOCC:alb PAGE 8 MINUTES: 1/24/90