1990-14578-Minutes for Meeting April 18,1990 Recorded 5/24/199090-1457!
MINUTES
DESCHUTES COUNTY EXTENSION AND
4-H SERVICE DISTRICT BUDGET COMMITTEE
April 18, 1990
Commissioner Throop convened the meeting of the Deschutes County
Extension and 4-H Service District Budget Committee at 9:30 a.m.
Budget Committee members in attendance were: Sharon Hoobler, Mia
Schraeder, Ray Sohn, and Commissioners Tom Throop and Dick Maudlin.
Also present was Wayne Schull, Budget Officer.
1. ELECTION OF CHAIR FOR BUDGET COMMITTEE
Commissioner Throop asked for nominations for chair of the
Budget Committee.
MAUDLIN: I would move Sharon Hoobler for chairman of the
Budget Committee.
There were no other nominations.
Sharon Hoobler was voted Budget Committee Chair by unanimous
acclamation.
2 ADOPTION OF 1990-91 BUDGET
Wayne Schull, as Budget Officer, presenting the proposed 1990-
91 budget to the Budget Committee. The proposed budget and
written report are attached to these minutes.
MAUDLIN: I would move adoption of the proposed 1990-91
budget.
THROOP: I'll second the motion.
Budget was adopted by unanimous acclamation.
DESCHUTES COUNTY EXTENSION AND 4-H SERVICES DISTRICT BUDGET
COMMITTEE n
is Iristow Prante
To FT hro p
Dick Maudlin
BOCC:alb
Sharon oobler, Chair
IdtOki
Mia Schraeder
r
may Sohn
~ak-\
co
s
101 - 0 2 4 9
DESCHUTES CO EXTENSION AND 4-H SERVICE DISTRICT
BUDGET OFFICER MESSAGE TO BUDGET COMMITTEE FOR 1989-90
It is indeed my pleasure to present to you this Budget Message for
the Deschutes Co. Extension and 4-H Service District. There are
several positive items I wish to report.
Of great importance to our staff is that we are nearly complete
with two of the three vacancies already filled, and the other
having been offered to a Home Economist. We are now waiting for
Affirmative Action approval. Robert Peterson was hired in February
to work in the Livestock/Dairy/ 4-H area. Michael Bauer began work
also in February with Crops /Horticulture/4-H assignments. The Home
Economics/4-H/Youth position has been temporarily filled by Glenda
Hyde since November. She will continue to work until the newly
hired person reports to work, hopefully, sometime within the next
six weeks.
of course, there are impacts of having a full staff after months
with vacancies. Because of budgeting difficulties with last years
budget, it was necessary to eliminate one half-time clerical
position. For nearly a year, that working situation was tolerable,
because of the vacancies. Now, however, we are experiencing some
work overload with the full staff.
Our resources continue to benefit from contributions from the OSU
Forestry program and the OSU Energy program. When originally
negotiated, the Forestry program contribution was to begin
declining after the first year with our budget eventually picking
up the entire costs. That has, however, been impossible to do.
The Forestry program leader has agreed to continue with providing
one half of the salary for one clerical position. We are
attempting to obtain contributions from Jefferson and Crook
counties, because this Forestry position has an area assignment.
OSU Energy program is also continuing to provide one half of a
clerical position, as well as copy machine expense contribution.
Another factor, is that with the retirement of Marvin Young, who
served as Staff Chairman and Crops/Horticulture Extension Agent,
the administrative portion was assigned to me, Wayne Shull. That
assignment carries a 40% FTE with the remaining 60% being 4-H and
Youth Development. In order for the 4-H and Youth Development
program to continue growing and meeting the needs of Deschutes
County youth, Mary Lou Ahrens continues to work as 4-H Educational
Aide. This position is funded completely through this Extension
Service District Budget. With this additional staff person, we
have been able to move into such needed areas as Youth-At-Risk and
Community Action Planning.
Another item which continues to adversely affect this budget, is
that our clerical staff has not yet reached their highest step
level for increases. Within two years, not anticipating any
personnel changes, two of the clerical staff will reach that
r
highest step. Although this puts some strain on the budget, we
desire to keep these personnel with the county system and
consistant with other county personnel.
With those explanations, I would like to propose the following
budget for the fiscal year 1990-91.
We expect to finish the 1989-90 budget year with no outstanding
debts and approximately $48,500 cash on hand to cover anticipated
expenditures from July 1, 1990 to December when tax returns are
expected. This amount plus $99,397 from current year tax levy,
$15,000 prior year tax collection, $4,285 interest, $14,721 OSU
Energy contribution, $15,495 OSU Forestry contribution, $50 Land
Sales, and $1,800 publication charges. Total resources for the
1990-91 fiscal year is $199,248
Personnel Service costs will amount to $83,358, up $7,359.37 from
this year. Material and Services costs are estimated at $66,267,
up $2947 or 5% from this year.
Educational Aide expense equals $24,417, up $2,967 from the 1989-90
budget.
Capital outlay in the form of office equipment replacement is set
at,$6,000.
$5,000 is set aside for Operational Contingency and $36,123 in
Unappropriated Ending Fund Balance.
The taxes to be levied this year represent a 6% increase, which is
within the statutory limitation for an updated tax base of
$112,951.48.
Total anticipated revenue $199,248
Expenditures
Personnel 83,358
Material & Services 66,267
(Incl. Ed. Aide)
Capital outlay 6,000
Operating Contingency 7,500
Unappropriated Ending 36,123
Balance $199,248
As Budget Officer, I respectfully submit the attached Budget
Proposal for your consideration.
Respectfully submitted,
Wayne A. Shull
Budget Officer
Deschutes County Extension & 4-H Service District
N
O
6
0
9
m
n
c
y
v
a
m
co
d
m
a
d
d
W
N
j
W
O
N
O
N
m
N
V
N
D7
N
U
N
A
T--
T--
N
O
~
t0
~
m
V
01
(J~
~
P
W
N
O
F.
m
V
Of
(J~
A
W
N
< m
~
J
%0
D O
D
co
11
Z
"0
~
m
N
r,
00
v'
0
DO
1 m
In
J
O
4-
-j
J
D
C
D
T
r
=
D
r
r
I
~o
O
-i
O
v
m
n
O
Ln
-n
0
OD
.4
Ln
-4
n
r
r
A
--4
I
O
1~
O
W
D
F
Z
O
-i
D
a`
A
D
r
00
00
~
p
In
OD
J
L,)
~n
ON
= -4
A
A
O
I
Do
Cl) m
00
~
W
D
-4
ON
r-j
00
•
•
1 m W
r
la
03
D C
O
O
O
O
O
O
O
1
1
1
r
r
O
O
O
m
co
N
W
W
O
N
(0
N
m
N
V
N
01
N
m
N
A
N
W
N
N
r
N
O
t0
Oo
V
O
W
A
W
N
O
10
CO
V
M
Ln
A
W
N
d
d
O
1
-1
-0
_
m
<
Z
C
D O
D
x
N
N
x
M
N
d
(D
N
< 7
d
7
n
Z
N
.
C
^
_
_
w
' O
O
0
NO
~
O
x
O
(D -
~
n
n
N
H
m
m
N
-1
0.
d
A
o
r
a
to
0
N O
m
.
0
_
m
m
C
CD
J)
r
m
m
~
Csl
m
1
CD
M
r
°
'D
-1
t-l
;0
9
m
n
'
m
m
0
i
o
a
O
CO
`
CD
x
C~
N
3
0
v
m
C
a
c
O
3
0
~
0
a
W
m
0
m
N
(OD
0
_
O
N
N
-6
(n
r
CD
>
p'1
>
W
N
p+
<
w
:n
O
O
C
CL
CD
Z
(D
CD
a
O
3
I
i
C
r
r
r
O m
_
~p
~p
w
In
OD
0
m
co
0
c
t"
w
00
00
.11
%0
J
N
O
Ln
O
m
0
.r..
%D
In
I
-n
~o
J
A
00
O
O
00
J
r
cn
O+
In
O
O
n W
m
O
O
O
O
O
m <
n
0
O
O
O
O
0
Z
C3
m
X
c
n
m
m~
O
m
O
m
^
p
v
~CO
<
m
-
m
17
O D
o
:1) O
z v
Z m
O O
a) a)
O
<
W
N
W
W
O
N
t0
N
W
N
V
N
O
N
ut
N
A
N
W
N
N
N
N
O
~
(0
OJ
V
~
O~
-
V+
-
A
~
W
N
'
O
fD
Ql
V
T
Cn
A
W
N
r /
s~
'o/-aS/
0
r
CD
N
O
d
CTJ
n
x
C
H
r~
C/)
c C)
z O
o C:~
z
H
C~
~i
H
t~]
Z
N
H
O
G
d
I
x
z
D
mm
0
3
c
z
n
v
D
r
0
O
31
0
O
D
O
z
H
03
m
in
O
C
0
m
in
0
, O
o
v
m
m
z
n
r
0
CIO
n
m
0
C
m
0
T
7
9
z
O
0
W
N
W
W
O
N
t0
N
co
N
V
N
QI
N
N
N
A
N
W
N
N
N
N
O
-
tD
N
V
Q
~ ~
L
W
-
N
-
O
t0
O
V
01
(J
~ A
W
N
r
r
< m
to
r-
r
Cn
m A
r
r
o
Cn
r
r
N
N
N
W
A
N
DO
V
~ o
r
m Z
m
L-
r
O
W
W
In
N
O
O
N
N
00
%0
J
O
I
O
%0
W
v
O
O
O
O
%0
41.
W
0
o
N
r
ON
rn
a
,co
w
J
O
W
O
rn
x
W
4-1
%0
O
O
%0
O
O
110
CO
In
OD
r-
O
00
O
r
r
r
DO
C7%
N
N
J
J 0
m
W
O
O
O
N
o
0
%0
r
to
to
O
N
Q`
F
r
W
~p
.n
~j
W
00
~o
Cb 0
O
W
o
O
In
O
C:)
In
ON
W
O
O
O%
r
J
0
r
DD
PO
1 1
N
r
r
C. C)
0
,
.
1
C
~o
LI)
a%
W
r
r
to
m.5i
r
J
W
O~
r
r r 07
N
J
N
W
W
W
r
r
r
QD
D co
O
N
O+
v+
r
J In r
J
W
W
W
W
%0
W
W
W
r
N
ON
ON
00
00
O to to
1,
A
O%
~o
ko
r
%0
%0
r
W
In
r
W
r
m
D
O~
to
r
O N r
~
0
0%
t
W
0%
4-1
r
OD
r
J
ON
J
n
IM
r
O
J
In
%o
O O O
to
O
~O
W
J
O~
J
O
O
N
O
r
~O
12
0
D
O
L~
rn
A
0 0 0
0
0
In
w
W
0%
w
0
rn
%0
0
In
O
O
z
~p O
D
co
In
r
N
r
r
to
D
O
In
A
W
r
r
r
r
N
v
1~
W
O~
r
N
r
"I
r
W
O
t~
41-
J
W
In
In
F
In
r
J
O
J
In
N
A
N
W
W
%0
w
N
0%
N
C,
-4
2
m
OD
co
ON
~o
0
0
to
O
O
O
O
O
In
O
O
O
O
N
O
O
0o
M
W
I m
°
r
r
J
to
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
o
O~
Oo
N
O
0
0
w
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
J
%o
a,
7DO O
O
O
O
J
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
A
r
J
O
m
W
N
W
W
O
N
to
N
co
VN
N
O
N
N
N
A
N
W
N
N
j
N
O
l0
OO
~
V
-
Q1
r71
A
+
W
r
N
+
O
W
N
V
O!
fn
A
W
N
-
c
-4
O
9
"
ro
M
:3:
C]
0
;u
:rL.
t-l
H
W
0
ro
10
cf~
l
o
M
C
w
r•1
(D
r•
0.
(D
(D
W
F-'
(D
O
O
rt
O
D
a.
-ti
>
M
M
D
~
M
L].
O
O
G
Ei
F~
G
°
p
rt
N
I--j
O
F'•
CA
H
M
V
D
F'•
h'•
F+•
M
N•
V
(D
n
(D
rt
(D
n
(D
7r
O
rt
Cn
N•
D
r
n
rt
rt
(D
(D
W
W
PI
rt
rt
0
rt
W
j
1)
(7
M
(D
F'•
O
O
El
H
rt
W
rt
O
~
r'
DQ
J)
-r
D
:11
sr
m
X
7
~i
co
(D
N
(D
N•
F-~
sz+
F•'•
O
Sr
W
O
(D
D
[-1
r
N•
O
°
O
n
O
A
3Q
1
3
n
-3
-4
ny
a
m
D
(
m
Z
W
O
rr
H.
y*
O
m
M
N•
(D
En
O•
171
-
(A
b
X
•D
b
G
t✓
(D
X
(D
rt
C
r•
ri
t
1)
-3
1)
yj
C7
N
[z7
C
C7
(n
F,
(D
C7
~
tl
(D
O
O
O
F'•
N
Cn
z
z
a
(D
z
v
w
°
r t
(l
rr
O
O
O
m
(D
10
Cn
W
(D
C
F-'•
(A
ri
CrJ
7'
I
W
Z
(A
K
Z
(D
F'•
X
rt
C
O
rt
H
F•'•
?1
"
R
m
m
C
O
co
E
_
r
0
m
r"
m
(
D
FF-
•
D
Z
n
m
r)
(D
O
m
W
0
°
(D
W
O
H
O
(0
W
C-7
m
m
C
CO
F'•
rt
ri
Cn
IV
~
D
C'
rt
<
Cd
H
z
0
m
rG
O
F-'
C=]
~
-
W
fn
_
O
C)
v
r)
z
O
71
m
Z
0 ° o
mc)ZDx
r
O
C 'V
0
~o
r
r
r
N
N
i
O
_
W
N
4-1
Ln
li
:D
00
Cn C
o
O 4.
n
r
m
0
O
C
O
O
O
O
O
00
•
O
O
T O
m
0
0
0
m m
T
O
O
O (p
(
p -P
p
p
A
O
CID
D
X
4 D
o°
m
<
3 °
7J
m
m
~p
O
O
O
D
r
9 O
z ~
Z
M
00
CD ED
O t
O
.
j
N
~
O f
ND
~
V
QNf
N
A
W
N
~
O t
0
N
V
T
N
A
W
N
O t
0
N
V O
~ f
n
A
W
N
0 L 52
m
O
r
co
w
n
K mm
m H -4
Om
n m
Z C o
z m
-Di -C x
rn
H v_
C
H G
T O
Z z m
v ~
x
w
t~
z
z
D
mm
O
T
K
G
z
n
V
D
r
O
O
0
O
9
O
z
