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1990-17616-Minutes for Meeting May 30,1990 Recorded 6/12/199090-17616 0101 0469 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS 9 l` 12 N 12•1 May 30, 1990 i-Ji Chair Throop opened the meeting at 10:03 a.m. Board memsi-t attendance were Dick Maudlin, Tom Throop and Lois Bristow Prante. Also present were Karen Green, Community Development Director; Frank Moore, Mental Health Director; Dennis Maloney, Community Corrections Director; Ernie Mazorol, Court Administrator; Judge Mosgrove, Presiding Judge. 1. CONTINUED PUBLIC HEARING ON RESOLUTION 90-024 ADOPTING AND CONTINUING FEES AND CHARGES FOR COUNTY SERVICES Before the Board was a continued public hearing regarding Resolution 90-024 which would adopt and continue fees and charges for County Services. Karen Green testified that she had asked that the public hearing be continued to allow her time to meet further with representatives of the Central Oregon Builders Association. She said she met with them and had two changes she wanted to point out to the Board. Regarding the "Preconstruction Meeting Fee," the compromise was that the first hour would be free, the second hour would be $150, and each hour after that could be the regular consultation fee of $40 an hour. The second item was under "Temporary Use" where an item was added for "Itinerant Merchants" for $70. She said these would be for businesses like Christmas tree sales lots which would only be used for a short period of time. Commissioner Prante expressed concern that there be a time limit on this type of temporary use. Karen Green said there was a time limit on all temporary use permits. Chair Throop opened the public hearing and asked for public testimony. Dennis Luke, P.O. Box 9069, Bend, 97708, testified that he was a builder and a member of the Central Oregon Builders Association. He said he appreciated the time Karen Green had taken with the builders association to go over the new fees. He understood that the fees hadn't increased in a long time, and there was justification for an increase. He was glad to see the change on the consultation fee. He wanted to mak~i~ ~;;_rn~.a sure that these fees would not be used in other nonbuilding / areas. Commissioner Prante assured him that these fees d~oj_ 1 WI, not go into the general fund. He questioned what the $40/hour consultation fee would be used for. Karen Green clarified that anytime CDD staff was required to spend more than 15-20 minutes at the counter with a customer, or in the case of a preconstruction meeting that went beyond the first two hours, PAGE 1 MINUTES: 5/30/90 01+01 04"10 $40 an hour would be charged for staff time. She did not anticipate charging this fee very often because most of the time 15-20 minutes was adequate. Mr. Luke thanked the Board for allowing them to be part of the process. Bob Borlen, P.O. Box 870, Bend, from Borlen Electric, testified that at a hearing with the State Electrical Board in Salem last week, he submitted a petition opposing the increase of electrical fees. He was especially concerned that the minimum permit fee was currently $21 but was going up to $63 in the proposal. He felt that was too high for a modification or one circuit. He said just putting in one plug would be $65-70 for materials, plus the service call, plus the permit fees. He said fewer permits were purchased today than several years ago because of the price and the amount of time it took to get the permit. He felt this increase would result in even fewer permits being purchased which was very unsafe. He said the safety issue should be considered when setting the fees. He said an alteration or the installation of one circuit should be very reasonable. Karen Green said that the State of Oregon set the fees and that the County adopted them. She said the County could charge less than what the State proposed but could not charge more. She thought the section for "minor installation labels" would cover his concern. She said a sheet of 10 labels was $50 because the County only had to inspect 10% of them. Commissioner Throop pointed out that one of the primary reasons that the County had gone to this system was due to Mr. Borlen's and other local electricians' suggestion. She said the County did not have the authority to create a different fee than the fee which the state established. She said she would have to check with the electrical inspector and clarify some of these issues for the electricians. Mr. Borlen said that if the minor installation labels could be used for the types of jobs he was concerned about, he didn't have any problem with the ordinance. Karen Green said that the rates in the proposed Ordinance were the new rates being proposed by the State of Oregon. She said if the State made a change, the County would have to go back and make it also. Commissioner Throop clarified the response regarding building fees going into the County General Fund by pointing out that 10% of the fees did go into the General Fund for administrative overhead for the Department (i.e. data processing, personnel, legal counsel, Board of Commissioners, maintenance, utilities, etc.). Paul Buchanan, 416 NE Greenwood, Bend, 97701, president of the Central Oregon Builders Association, testified that he had received advise for the National Association that the local board of realtors be involved in setting the building fees. He thanked the Commissioners and Karen Green for meeting with PAGE 2 MINUTES: 5/30/90 0101 0471 them. He said Karen Green had told them that 10% of the fees would go to administrative fees which they felt was reasonable. However, he was concerned that the fees would continue to be increased each year without further involvement. There being no one else who wished to testify, Chair Throop closed the public hearing. THROOP: A motion for the adoption of the Resolution 90-024 adopting and continuing fees and charges for county services would be in order. MAUDLIN: I would move adoption. PRANTE: I would second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 2. DISCUSSION OF "NEXT STEP" FOR CORRECTIONS Dennis Maloney said that following the recent election defeat for the retention center, he and Judge Mosgrove and Ernie Mazorol had discussed what to do next. He said he had been contacted by a number of people about when the issue would go back to the voters, and he felt the County needed to make a public statement about what they were going to do next. He said when the probation center was discussed, it was discussed as a step toward a major fix on the adult criminal problem in Deschutes County. It was not regarded as "the fix." He said "the fix" would involve a large in-depth study that would take some professional services and some time. He recommended that the Board engage a study that would take place in the next 6- 7 months, and that the results come in about December 1990, which would end any speculation about going back to the voters this fall. He said it would give time to carry out a study with the Secure Facilities Committee. He said he talked with the National Institute of Corrections (NIC), and they had agreed to support some consulting services. NIC said that one of the best people in the country at doing this type of thing was Billy Wasson from Marion County. Billy Wasson was also the person that helped Deschutes County shape it's current correctional structure with the Jail Facility Control Board. Dennis said that Billy Wasson was willing to do the work under a contract paid for by the NIC. Mr. Wasson proposed two things be done before he started. First, that the Commission join with the Judiciary, law enforcement, and the District Attorney's office to discuss the parameters of the study and to get a general consensus about which direction it should go. Second, he proposed that the County gather a number of key PAGE 3 MINUTES: 5/30/90 V i10 0472 "stake holders" from the community, people who had an investment in furthering the safety of the community as well as advancing the growth and development of the community. He saidthere should be a group of 25-30 who would reach a general consensus on which way it should go. Then the study would start with the recommendation coming back to the Commission in December. The decision could then be made and announced in December. Dennis Maloney said he preferred that the decision be made in December while Commissioner Prante was still on the Commission. He said that he had spoken with Mr. Chandler of the Bulletin, and he offered to host the luncheon and help work on the list of participants. Commissioner Prante said she supported this ideas but felt that the group should include more than just the community leaders. Dennis Maloney said that there would a number of people involved who would be other than "community leaders." Commissioner Throop asked how much the NIC would be willing to spend on the study. Dennis Maloney said up to $10,000. He said with Mr. Wasson already in Oregon, most of the funds could go for the study and not for the consultant's transportation. Plus Mr. Wasson already knew the state laws and had helped construct the community corrections act. He said the contract would be between NIC and the consultant. He said that the Commission needed to send a request letter to NIC to start the process rolling. Commissioner Prante suggested that legal counsel draft a letter for the Board's review at the Board's next work session. Judge Tom Mosgrove said that the judges supported the suggested study which he understood was primarily to look at the problem of adequate secure facility space. He said the judges had been making use of the alternative corrections programs, i.e. work crews and electronic monitoring. However, the sentencing judges were painfully aware of the need for more secure facilities. He said he instructed Ernie Mazorol to help in any way he could to retrieve and supply data for the study. He felt the time had come to make some long-range plans for Deschutes County since the growing crime problem would continue to grow and, without adequate secure facilities, would continue to flourish. He said they looked forward to helping in any way they could. Chair Throop said the Board was in agreement to send a letter to the NIC asking for the grant dollars to engage Billy Wasson to do the study under the format outlined by Dennis Maloney. He said the proces would start with a meeting of key insiders, then include community stake holders representing the broad cross section of the community, and then start the study PAGE 4 MINUTES: 5/30/90 0.01 0 % 3 process using the corrections committees which were currently in place as oversight for that work with hopefuly some results by the end of the year. 3. EQUIPMENT LEASE AGREEMENT WITH BI INCORPORATED Before the Board was signature of an Equipment Lease Agreement with BI Incorporated for five electronic monitory ankle bracelet units. PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 4. HUMAN RESOURCES CENTER IN REDMOND Frank Moore said that the Mental Health Department had been responding to some requests from the Redmond area for increased services. He contacted the Redmond City Manager to discuss increasing services to the Redmond area, and Mr. Hannon said he would look for some appropriate facilities for this purpose but was unable to do so. He then talked with the Central Oregon District Hospital who had some office space and reached an agreement to rent an office one day a week to provide some adult treatment services and possibly alcohol and drug treatment services to adults. He said the Board had received correspondence from the Creative Rids Playschool and Rising Stars in Redmond who were interested in establishing a Community Center from which county and other social services could be provided to the Redmond area. He responded that Deschutes County was supportive of that idea, but that he was not aware of any facility being available that would serve this purpose. He said there were rumors that with COCAAN moving to Redmond there might be space at what was currently the Redmond Senior Center on the Opportunity Foundation property. He said this facility would be great for what they needed. He said the office space at CODH did not have a waiting room area, and they wouldn't have access to a telephone, so he felt the location was only temporary. Chair Throop said he would explore the possibility of using the current Redmond Senior Center for future County use. 5. LEASE AGREEMENT WITH CENTRAL OREGON DISTRICT HOSPITAL Before the Board was signature of a Lease Agreement with the Central Oregon District Hospital. PRANTE: I would move signature. PAGE 5 MINUTES: 5/30/90 0 101 04'74 MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 6. MJP 89-5 AND CONSERVATION EASEMENT FOR THE JUBLAS Before the Board was signature of a major partition MJP-895 and a Conservation Easement for the Jublas. PRANTE: I would move signature of both. MAUDLIN: I second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 7. DEVELOPMENT AGREEMENT FOR PACIFICORP FOR AN ELECTRIC SUBSTATION Before the Board was signature of a Development Agreement for Pacificorp for an electric substation on Rocking Horse Road. MAUDLIN: I move signature of the Development Agreement. PRANTE: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 8. MAINTENANCE AGREEMENT WITH OREGON MICROGRAPHICS INC. Before the Board was chair signature of a Maintenance Agreement with Oregon Micrographics Incorporated for a Cannon NP580 in the Clerk's Office. PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 9. ORDER 90-074 TRANSFERRING CASH WITHIN VARIOUS FUNDS Before the Board was signature of Order 90-074 transferring cash within various funds of the Deschutes County Budget. PAGE 6 MINUTES: 5/30/90 exiol 0475 PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 10. RESOLUTION 90-036 TRANSFERRING APPROPRIATIONS Before the Board was signature of Resolution 90-036 transferring appropriations within various funds of the Deschutes County Budget. PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 11. APPOINTMENT OF JIM FISHER TO THE HISTORIC LANDMARKS COMMISSION Before the Board was appointment of Jim Fisher to the Historic Landmarks Commission. PRANTE: Move appointment. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 12. SIGNATURE OF MP-90-15 FOR GARY HICKMAN Before the Board was signature of a minor partition MP-90-15 on Vogt Road for Gary Hickman. PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 13. FINAL MYLAR FOR OUELAH ESTATES SUBDIVISION IN SUNRIVER Before the Board was signature of the final mylar for Quelah Estates Subdivision in Sunriver. PAGE 7 MINUTES: 5/30/90 PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 14. WEEKLY WARRANT VOUCHERS Before the Board was approval of the weekly bills in the amount of $122,579.14. PRANTE: Move approval upon review. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 15. RESOLUTION 90-038 CONCERNING LOSS REIMBURSEMENT FOR RECYCLERS Before the Board was signature of Resolution 90-038 declaring a public purpose for operating loss reimbursement payment to collection franchisees, licensees and recycling subcontractors for recycling activities. PRANTE: Move signature. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES 16. COBRA REQUEST FOR DONATION OF DIRT Commissioner Prante said that COBRA had requested 70 truckloads of dirt to level their property. She said they had contractors who had volunteered to do the hauling for them. PRANTE: I would move that we allow COBRA the yardage needed to complete their project. MAUDLIN: I'll second the motion. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES PAGE 8 MINUTES: 5/30/90 X10 04177 17. WAIVER OF DUMP FEE FOR ST. VINCENT DEPAUL Chair Throop said he received a letter from St. Vincent DePaul requesting a fee waiver to dump worthless donated materials which were not normal household waste into the County landfill. He said he had asked Larry Rice, Public Works Director, to prepare a fee waiver policy for the Board's consideration. PRANTE: I would move approval. MAUDLIN: Second. VOTE: PRANTE: YES THROOP: YES MAUDLIN: YES DESCHUTES COUNTY BOARD OF COMMISSIONERS ~ Lei L i isw Pram, Commissioner ToiO Throop, Chair D3 ud in, ommissioner BOCC:alb PAGE 9 MINUTES: 5/30/90