1990-18355-Minutes for Meeting June 20,1990 Recorded 6/26/199010 1 - 0 564
90-1g95;-j
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
June 20, 1990
Chair Throop open the meeting at 10:02 a.m. Board msLiz
ice
attendance were Dick Maudlin, Tom Throop and Lois Bristow
Also present were Karen Green, Community Development Director and
Rick Isham, County Legal Counsel.
1. CONSENT AGENDA
Consent agenda items before the Board were: #1, signature of
Financial Segregation Agreement for the Keramidis', #2,
reappointment of Betty Kramer to the Deschutes County Library
Board of Trustees; #3, signature of Tax Refund Order 90-081;
#4, chair signature of Water Service Agreement with the City
of Bend; #5, chair signature of Maintenance Agreement with
Oregon Micrographics Inc. for the Clerk's Office; #6,
signature of Financial Segregation Agreement for the Potts;
and #7, signature of final mylar (TP-89-701) for the Eagle Air
Estates Subdivision on Camp Polk Road.
PRANTE: Move consent agenda.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
2. DISCUSSION REGARDING WHETHER TO REOPEN A PUBLIC HEARING ON THE
APPEAL BY NORMAN HOLT OF THE HEARINGS OFFICER'S DENIAL OF CU-
90-31
Before the Board was discussion on whether to reopen the
public hearing on the appeal by Norman Holt of the Hearings
Officer's denial of a conditional use application requesting
to move an existing structure onto a lot in an RL zone. The
applicant had indicated that he had not received a notice of
the public hearing and, therefore, did not attend. Karen
Green said that the notice was mailed to the address in the
application and was not returned. She said the County's land
use procedures ordinance provided that if a notice was mailed
to the correct address, it was deemed to have been received.
Jim Raisenan, Planner, said that he had tried to reach Mr.
Holt by telephone a number of times but had been unable to do
so until after the public hearing. The applicant did not have
an answering machine.
Commissioner Maudlin said that the testimony at the public
hearing was exactly the same as what had been written in the
file, and he didn't feel that anything needed to be added. f,.
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MAUDLIN: I move that we not reopen the hearing.
PRANTE: I'll second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
Chair Throop said that the decision on the appeal would be
made at their meeting on Wednesday, June 27, 1990 at 10 a.m.
3. COUNTY PURCHASE OF YELLOW FRONT STORE IN REDMOND
Mike DaLessi, insurance agent and broker, came before the
Board to discuss the County's purchase of the vacant Yellow
Front Store in Redmond. He said he wasn't opposed to
libraries, but he felt that the voters of Deschutes County had
sent a clear message to the County Commissioners that they did
not want to fund a new library at this time. He believed the
Commissioners were employees of citizens of the County, and
when the boss said not to spend money on a project, it was the
Commissioners' responsibility--as employees--to follow the
instructions of their employer.
Commissioner Prante said that was also Commissioner Throop's
position, but that Commissioner Maudlin held the opposite
view. She had to consider all of the alternatives overnight
before making the swing decision. She felt that since a
decision had to be made immediately, it was best to buy the
building so that all of the options and alternatives could be
considered. She said the County needed to provide services
to Redmond beyond just the library, and this property might
work in some way to provide these services. She said to
replicate that building would cost $1.3 million. If none of
the alternatives worked out, the County would still be able
to sell the building at a profit.
Mr. DaLessi said that if he were a business developer, he
would feel that this logic was "right on." But as an employee
of the County of Deschutes, the Employer's message was a clear
"no." He said the public was saying to the Board of
Commissioners that they were paying enough taxes and, that
other alternatives needed to be found for raising money. He
suggested that when taxes were needed to purchase property,
the tax be requested and collected in advance of the date
needed so that the County could pay cash and not have to pay
interest on the bonds. He also expressed concern that the
building was purchased with reserve funds. Rick Isham
clarified that the insurance fund was not a reserve fund.
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4. FEE WAIVER FOR LAPINE SENIOR CENTER
Before the Board was a request from the LaPine Senior Center
to waive their building fees. They had met with Karen Green
and Commissioner Throop earlier that day to have a
preapplication conference and to discuss their fees. They
would be required to get four permits: a land use application
for a site plan modification, a septic permit, building
permit, and plumbing/electrical permit. The total estimated
cost of the permits was $775 ($230 for the land use
application had already been paid). They had been raising
funds for the project for three years through garage sale,
bingo, raffles, etc. They had raised $17,000 and had a
contractor who would put in the septic, do the framing, and
finish it on the outside for $17,350.
Mr. Ellis, from the LaPine Seniors, said it was in their state
charter that if the senior's group folded, their property
reverted to the County.
MAUDLIN: I would move that we waive 50% of the fees for the
LaPine Senior Center.
PRANTE: I would counter with a motion that we waive 60% in
this case.
MAUDLIN: I would accept that amendment.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
Commissioner Throop said he would send the LaPine a letter
recapping their meeting earlier in the day, the process they
would need to go through, the estimated fees, and the 60%
waiver. He said the Community Development Department would
push their applications through their department as quickly
as possible.
Commissioner Prante left the meeting at this point to attend Board
of Equalization meetings.
5. LAPINE PARK AND RECREATION DISTRICT DUMPING FEE WAIVER
Before the Board was a request from the LaPine Park and
Recreation District that the County waive their dumping fees
for their current park cleanup activities.
MAUDLIN: I move that we waive the dumping fee on this item.
THROOP: I'll second the motion.
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VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
Items #12, #13 AND #14 were continued until the June 25, 1990, work
session.
6. WEEKLY WARRANT VOUCHERS
Before the Board were bills in the amount of $108,497.95.
MAUDLIN: I move signature of warrant vouchers subject to
review.
THROOP: Second.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
7. EQUIPMENT MAINTENANCE AGREEMENT WITH DIVERSE INTEGRATED
SYSTEMS
Before the Board was Chair signature of an Equipment
Maintenance Agreement with Diverse Integrated Systems Inc. for
the ballot tab computer in the Clerk's office.
MAUDLIN: I move chair signature.
THROOP: Second the motion.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
8. DEVELOPMENT AGREEMENT FOR LAPINE CHURCH OF NAZARENE
Before the Board was signature of a Development Agreement for
the LaPine Church of Nazarene.
MAUDLIN: I move signature of Development Agreement.
THROOP: Second the motion.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
9. MP-90-02 SEVEN PEAKS SUBDIVISION FOR MICHAEL MILLER
Before the Board was signature of mylar (MP-90-02) on Seven
Peaks Subdivision for Michael Miller.
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MAUDLIN: I move signature.
THROOP: I'll second.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
10. CITY OF REDMOND SUBDIVISION PLAT FOR BASKING RIDGE PHASE I
Before the Board was signature of City of Redmond Subdivision
Plat for Basking Ridge Phase I.
MAUDLIN: Move signature of the plat.
THROOP: Second.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
11. SUPPLEMENTAL ESCROW AGREEMENT FOR EAGLE ROCK
Before the Board was signature of a Supplemental Escrow
Agreement for Eagle Rock. This was the closing Escrow
Agreement for construction for the payment of the taxes.
MAUDLIN: I'm going to move that we sign the Supplemental
Escrow Agreement while the conservation agreement
is being processed.
THROOP: I'll second the motion for discussion.
Chair Throop asked what would happen if the parties did not
come to an agreement on the Conservation Easement? Rick Isham
said the plat could not be filed in that case.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
12. BELLATRIX SYSTEMS INC. LOAN RENEWAL LETTER
Before the Board was approval of the letter to Bellatrix
Systems Inc. offering them a commitment letter regarding their
request to extend their business loan. Rick Isham said that
their loan was due at the end of June.
MAUDLIN: I would move that a letter be prepared for chair
signature.
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THROOP: I'll second the motion.
VOTE: PRANTE: Excused
THROOP: YES
MAUDLIN: YES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Lois Br' tow Prante, Commissioner
W
Toro Throlp, Chair
D /ZkMaudlin,. ommissioner
BOCC:alb
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