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1990-19936-Minutes for Meeting June 25,1990 Recorded 7/3/199090-19936 WORK SESSION MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS June 25, 1990 Chair Throop called the meeting to order at 10 a.m. Board members in attendance were Dick Maudlin, Tom Throop, and Lois Bristow Prante. Also present were Rick Isham, County Legal Counsel; Larry Rice, Public Works Director; Karen Green, Community Development Director; George Read, Planning Director; Brad Chalfant, Property Manager; and Mike Maier, Director of Administrative Services 1. BENEFITS FOR PART-TIME EMPLOYEES Before the Board was a request from some part-time employees that the County continue to pay their insurance benefits in full. In 1988, the Board had changed their policy of paying full benefits for part-time employees. Part-time employees employed by the County when the policy was made were told that in 1990 the County would no longer pay their benefits in full. Part-time employees hired after the 1988 policy was established immediately began paying their prorated share of insurance benefits. Mike Maier said that the staff recommendation was that the Board implement its 1988 policy of having part-time employees pay a pro-rated share of their insurance benefits. MAUDLIN: I would move we accept the staff recommend ;p moor the part-time employee benefits, and that ably it as we decided in 1988. PRANTE: Second. » r°~'{ VOTE : PRANTE : YES THROOP : YES MAUDLIN: YES Commissioner Prante had to leave the meeting to participate in the Board of Equalization hearings. 2. INFECTIOUS WASTE DISPOSAL Terry O'Sullivan, attorney for Bend Garbage, said that the 1989 Legislature had passed a law requiring that, effective July 1, 1990, all infectious waste (which would include a lot of medical waste) had to be incinerated. He said there only two incineration sites in the State of Oregon--Boardman and Marion County . He said that Bend Garbage Company had thWL I `a99C equipment to haul the infec tious waste and would handle the infectious waste for all of Deschutes County. Bend Garbage was proposing the attached pick up and disposal rates for infectious waste requiring incineration. He said the waste PAGE 1 MINUTES: 6/25/90 p r 01 - 0113 had to be placed in special boxes and "sharps" (hypodermic needles, scalpels, anything with a blade) had to be put in a "sharps" container and then in the special box. He said the Deschutes County Landfill would accept segregated sharps that were in sharps containers and then boxed. MAUDLIN: I would move that we adopt the rates as presented to become effective July 1, 1990. THROOP: I'll second the motion. VOTE: PRANTE: Excused THROOP: YES MAUDLIN: YES 3. WEEKLY WARRANT VOUCHERS Before the Board was approval of warrant vouchers in the amount of 343,635.75. MAUDLIN: Move approval subject to review. THROOP: I'll second the motion. VOTE: PRANTE: Excused THROOP: YES MAUDLIN: YES 4. DIRECT DEPOSIT OF PAYROLL Before the Board was a suggestion from Mike Maier that a committee composed of Helen Rastovich, Dave Peterson, Debbie Legg, Susan Mayea and a volunteer investigate the possibility of providing Direct Deposit of payroll checks for County employees. The Board authorized the committee and appointed Debbie Legg as chair. 5. SORENSON DOWN PRODUCTS LOAN Commissioner Maudlin said that it was a requirement of the loan to Sorenson Down Products that they provide review statements, however these statements had never been submitted. Their loan was current and had always been in excellent shape. Commissioner Maudlin suggested that the Board waive the requirement for past statements, but require that they provide statements from this date forward. MAUDLIN: I would move that we waive the order in the Sorenson contract loan agreement regarding a reviewed statement for the past year, and that we correspond with him and notify him that from this date on, he will need to follow the terms of the contract. PAGE 2 MINUTES: 6/25/90 THROOP: I'll second the motion. VOTE: PRANTE: Excused THROOP: YES MAUDLIN: YES DESCHUTES COUNTY BOARD OF COMMISSIONERS L is 'stow Prante, Commissioner To Th oop, Chair r l Dick Maudlin, Commissioner BOCC:alb PAGE 3 MINUTES: 6/25/90 MERRILL, O'SULLNAN, MACRITCHIE PETERSEN ATTORNEYS AT LAW MAX MERRILL 1070 N.W. BOND OF COUNSEL TERRENCE B. O'SULLIVAN SUITE 303 JOHN M. COPENHAVER BRIAN J. MAcRITCHIE BEND, OREGON 97701 DAVID E. PETERSEN ALTA J. BRADY (503)389- 1 770 FAX (503) 389-1777 June 25, 1990 Tom Throop Deschutes County Commissioner Administration Building Bend, OR 97701 Re: Infectious Waste Disposal Dear Commissioner Throop: Effective July 1, 1990, the franchised solid waste haulers and facilities generating "infectious" waste will be operating under new and much more stringent regulations. Not only are strict requirements being imposed on the containerization of waste, all waste must go through one of two disposal facilities. One facility is located south of Klamath Falls, the other New Salem. In order to avoid a duplication of equipment, the local haulers are requesting approval of a subcontract under which Bend Garbage Company, Inc. will assume all infectious waste collection responsibility within the City and County franchise areas. Present volumes only justify one entity's involvement in the pickup and disposal process. We are also requesting rate approval for infectious waste disposal. We have refined our costs as much as possible. The amounts requested are projections only, however. We suggest that a review and adjustment process be undertaken in six months. Enclosed for your consideration are the following: 1. Proposed Medical Waste Transfer Agreement between Franchisees Bend Garbage Company, Inc.; 2. Proposed rates; 3. Assumptions on which the proposed rates are based. Tom Throop June 25, 1990 Page Two Due to the limited time available for action on this request, I am forwarding all materials directly to you. I have enclosed six copies for distribution to the Commissioners,-Solid Waste Administrator and County Counsel. Thank you for your assistance. If there are any questions, please call. " Very truly yours, r2nc B. ~'S llivan TOS:mb Enclosures cc: Bend Garbage Co, Inc. Rates for Infectious Waste Requiring Incineration: Pathological waste, cultures and stocks 10-gal, box $14.50 Biological waste, sharps 20-gal. box $17.50 40-gal. box 22.00 Rates for Infectious Waste Acceptable for Disposal at Knott Sanitary Landfill: Sharps only: 10-gal, box $10.00 20-gal. box $11.00 1-5 gallon containers single sharps $7.00 each Customer-provided sharps containers: Minimum pickup charge: $10.00 Sharps containers will be provided upon request at cost plus a reasonable handling and delivery charge $10.00 extra charge may be added for nonscheduled service and containers exceeding sixty (60) pounds 118 RATE ASSUMPTION Bend Garbage Company, Inc., dba Central Oregon Environmental Service Collection and disposal rates contingent upon: 1. A $.25 per pound incineration cost within 150 mile radius of Bend. 2. The Knott Sanitary Landfill continuing to provide a separate area for disposal of sharps that are properly prepared. 3. Twenty gallon maximum box size for disposal of sharps. 4. Weight per container not exceeding sixty pounds. 5. An additional ten percent cost for nonscheduled service. 6. No credit for partially empty containers. 7. All biomedical waste contained in specially marked collector-provided boxes. 8. Needles and sharps contained in required sharps containers. 9. Container sizes offered are 10, 20, and 40 gallon in size. 10. Incineration required for pathological waste, culture and stocks and biological waste. Interim Medical Waste Rates: 1. Provided specially marked cardboard box and red bag liner. 2. Collection. 3. Transportation. 4. Disposal at D.E.Q. permitted facility. 5. Required written documentation and records.