1990-37618-Minutes for Meeting December 05,1990 Recorded 12/17/19901Q~ - 1572
90-37616
MINUTES - i N 9
DESCHUTES COUNTY BOARD OF COMMISSIO149RS
December 5, 1990
`r. i
Chair Throop called the meeting to order at 10:05 a.m. Board
members in attendance were Dick Maudlin, Tom Throop and Lois
Bristow Prante. Also present were Rick Isham, County Legal
Counsel; Larry Rice, Public Works Director; Dave Hoerning, County
Engineer; Brad Chalfant, Property Manager; Kevin Harrison, Planner;
and George Read, Planning Director.
1. CONSENT AGENDA
Consent agenda items before the Board were: #1, approval for
Public Works to survey and file a lot line adjustment on
county land west of 27th Street before transfer to School
District #1; #2, signature of contract with Special Road
District #1 for snowplowing on county roads within district
boundary; #3, approval of planning fee waiver for Four Rivers
Vector Control District; #4, appointment of Robert Frisbee to
County Planning Commission for the Tumalo Area; #5, acceptance
of dedication deed on Deschutes County property; #6, signature
of MP-90-67 for Don Seeley for property on Boyd Acres Road;
#7, signature of Development Agreement for the Kulys for shop
in LaPine Industrial Park; #8, signature of Major Partition
MJP-4-90 on Purcell Blvd for Paul Davis; #9, signature of
Declaration of Dedication for 30 feet of right of way on
county property along Teal Road; #10, chair signature of
Liquor License Application for Tumalo Emporium; #11,
acceptance of dedication of 10 feet of land for Dayton Road;
and #12, signature of MJP-90-21 creating two residential lots
for Eagle Crest.
MAUDLIN: So moved.
PRANTE: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
2. PUBLIC HEARING ON BICYCLE MASTER PLAN
Chair Throop said that approximately one year ago, the
Deschutes County Bicycle Advisory Committee was appointed and
the interest was overwhelming. The Committee was coming to
the Board with recommendations that would further land use and
transportation policy in Deschutes County. Chair Throop
opened the public hearing.
PAGE 1 MINUTES: 12/5/90
,t
yg0
185 - 1573
Nils Eddy, Chair of the Bicycle Advisory Committee, introduced
the other members of the committee in attendance as Peggy
Corbet, Sally Callen, and Al Dertinger. Niles Eddy gave an
introduction to the final draft of the Deschutes County
Bicycle Master Plan. He said it had been reviewed and
recommended for adoption by the Planning Commissions of Bend,
Redmond, Sisters and Deschutes County. He requested that the
Board adopt the plan so it could be used by various agencies
to make decisions affecting transportation issues. Al
Dertinger followed up with a report regarding the facilities
aspect of the plan, and Peggy Corbet reported on their plans
for education and implementation.
Commissioner Prante commended the committee on their hard work
and the outstanding plan they had submitted. She asked where
they would be looking for funding, since Ballot Measure 5
would make County resources very scarce. Peggy Corbet said
they would be working on national grant opportunities for
education programs which would only require a small amount of
in-kind money. For facility development, they would be
looking at new developers and local businesses.
Larry Rice, Public Works Director, said 1% of gas tax and
forest service receipts were dedicated to bike facilities
which was about $35,000 a year, however they spent four times
that currently. He said if the bicycle master plan were
adopted, the bicycle lanes on the plan map would have to be
done whether there were funds available or not.
Commissioner Throop said that the plan emphasized bicycle
facilities in conjunction with the roadway. Since Redmond had
taken an off-roadway approach in the past, he asked if the
City of Redmond were in accord with emphasizing roadway bike
facilities. Larry Rice said their planning commission and
city council had endorsed the plan, and he didn't think there
was any conflict. Commissioner Throop said the plan called
for the Public Works Department to include bicycle planning
in the Major Road Capital Improvement Program, to do
maintenance and field observations on bike paths, to work
closely with the advisory committee on projects being
undertaken, to make certain those projects would include bike
facilities, and to identify a bicycle coordinator on their
staff. He asked if the Public Works Department was prepared
to adopted all of those recommendations and to go forward with
those provisions. Larry Rice said yes, and that the only
problem area they had was the red cinders on the roads. When
there was snow and ice, they put cinder on the road which
stayed even when the roads were clear. The committee had
agreed to change the wording to encourage the Public Works
Department to sweep the cinders as often as appropriate. They
had agreed to do their best to make sure that the shoulders
were kept clean whenever possible.
PAGE 2 MINUTES: 12/5/90
105 - 1574
Commissioner Throop asked if their were any issues where there
had been significant division among the committee members.
The committee members said no, but Karen Swirsky, of David
Evans and Associates, who had been a member of the advisory
committee when she worked for the County said there had been
some division about how much emphasis would be placed on off-
road as opposed to on-road bike paths. They decided after
extensive discussion to emphasize on-road bike paths because
of the funding availability and The extra expense of off-road
bike paths.
Commissioner Throop questioned why the plan required bike
lanes on new construction of arterials and collectors within
the urban growth boundary, but not outside the urban growth
boundary. Nils Eddy said it was mostly because of the number
of riders which would be expected on the roadway and the
amount of motorized traffic. In the rural areas, there was
less traffic, and the roadway could be shared more
effectively. He said the state highways were already required
to allow for bicycles.
Commissioner Throop said the sequence of events would be to
adopt the plan, implement the plan through the adoption of the
appropriate ordinances, identify the proposed routes and
prioritize them, and then put together a funding plan.
Mr. Eddy said there would also be an ongoing effort to
encourage cycling in the area through education.
Commissioner Throop said the Bicycle Master Plan required that
the Community Development Department implement the
recommendations of the plan through the adoption of
ordinances. He asked George Read if the Planning Department
had the capability to do that. George Read said this project
was not on their current list of priorities, however the
approach of the committee was that they would assist in
preparing the ordinances to reduce the amount of staff time
necessary to implement the plan.
Bruce Ronning, Bend Metro Park and Recreation District, said
that since the Bicycle Master Plan would be followed when any
disagreement existed, he wanted to know if there was any
disagreement. Nils Eddy said this particular language was
placed in the plan just in case something came up, and that
he knew of no current cases of disagreement. Mr. Ronning was
also concerned that the Bend Parkway project would divide Bend
into east and west. Commissioner Throop said there was a
meeting scheduled with the Bicycle Advisory Committee, Public
Works Department and the State Highway Division to make sure
that the Bend Parkway project was "user friendly," and that
the bicycle mode of transportation was given the same priority
as the cars.
PAGE 3 MINUTES: 12/5/90
105 • 1575
Chair Throop closed the public hearing.
PRANTE: I would move adoption of the Bicycle Plan as
presented.
MAUDLIN: Second.
Commissioner Throop said he understood the motion to mean that
the Board was directing the Community Development Department
to prepare the ordinances to implement the plan, the Public
Works Department to work within the responsibilities
identified by Larry Rice, and incorporate the Bicycle Master
Plan as a resource document to the Comprehensive Plan.
Commissioners Prante and Maudlin agreed.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
3. PUBLIC HEARING ON ORDER 90-141 AND DEED EXCHANGING PROPERTY
Before the Board was a public hearing on Order 90-141
providing for the exchange of real property with Leonard
Downs, William W. Durfee and Rachel Robin. The County would
be exchanging property on 23rd Street in Redmond between
Quartz and Pumice for three parcels along the east bank of the
Deschutes River, west of Silver Fox Drive and northwest of
LaPine.
Chair Throop opened the public hearing. There being no one
who wished to testify, the public hearing was closed.
PRANTE: I will move signature of Order 90-141 and deed
exchanging real property.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
4. ORDINANCE 90-042 ADDING THE BEND PARKWAY CORRIDOR
Before the Board was the decision on Ordinance 90-042 amending
Ordinance P1-10, the Bend Area General Plan, to designate the
Bend Parkway Corridor as a principal arterial, to designate
minor arterial and collector connections to the Bend Parkway,
and to adopt a principal arterial access management policy.
PRANTE: I will move first and second reading by title only.
PAGE 4 MINUTES: 12/5/90
105 r 1576
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
Chair Throop performed the first and second readings of
Ordinance 90-042 by title only.
PRANTE: Move adoption.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
5. REPLAT OF A PORTION OF SUNRIVER
Before the Board was signature of the findings, conclusions
and final order for TP-90-732, a replat of a portion of
Sunriver. The Board had held a public hearing on this issue
on November 7, 1990, and issued their decision on November 14,
1990.
PRANTE: Move signature.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: NO
MAUDLIN: YES
6. DEVELOPMENT AGREEMENT FOR STONERIDGE CONDOMINIUMS IN SUNRIVER
Before the Board was signature of a Development Agreement for
Stoneridge, Inc. in Sunriver.
PRANTE: I would move signature.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: NO
MAUDLIN: YES
7. WEEKLY WARRANT VOUCHERS
Before the Board were weekly bills in the amount of
$244,420.92.
PAGE 5 MINUTES: 12/5/90
105 • 1577
PRANTE: Move approval upon review.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
8. ORDINANCE 90-040 DISCHARGE OF FIREARMS DISTRICT
Before the Board was signature of Ordinance 90-040 amending
Chapter 9.08 to allow groups of subdivisions to form a
discharge of firearms district.
PRANTE: I move first and second reading by title only.
MAUDLIN: Second.
VOTE: PRANTE: YES /
THROOP: YES
MAUDLIN: YES
Chair Throop performed the first and second readings of
Ordinance 90-040.
PRANTE: Move adoption of Ordinance 90-040.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
9. RESOLUTION 90-101 AUTHORIZING COMPUTER PURCHASE
Before the Board was signature of Resolution 90-101
authorizing the execution and delivery of agreements for the
lease purchase of a computer and software in the principal
amount of $950,000. Tom Throop, Commission Chair and Michael
A. Maier, Director of Administrative Services were authorized
and empowered to sign closing documents.
PRANTE: Move signature of Resolution 90-101.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
PAGE 6 MINUTES: 12/5/90
105 • 1578
10.
11.
12.
13.
AWARD OF BID ON WARD ROAD PROJECT
Larry Rice said this project was in the MRCIP and had been bid
last July, but the bids were too high. The contractors
suggested the County rebid at a later time which they did.
The lowest bid was R. L. Coats at $570,460 (which was $56,000
less than the previous low bid) for the road construction and
$613,020 for road construction and bridge widening. Larry
Rice recommended that only the road construction bid be
approved since there was nothing wrong with the bridge except
it was located off the center line of the right-of-way.
Before signing the documents, a specific fuel price would be
agreed upon for contingency purposes should the oil prices go
up.
MAUDLIN: I'm going to move that we award the bid on the Ward
Road project in the amount of $570,460.
PRANTE: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
COUNTY POLICY ON SEAT BELTS
This item was postpone one week.
CHANGE TO PERSONAL SERVICES CONTRACT WITH BETTY KRAMER
Before the Board was signature of a change in insurance
coverage for the Personal Services Contract with Betty Kramer
for Youth Center Management.
MAUDLIN: I move adoption of the change.
PRANTE: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
PERSONAL SERVICES CONTRACT WITH JOHN SCHWECHTEN
Before the Board was signature of a Personal Services Contract
with John Schwechten for Sex Offender Therapy Services.
MAUDLIN: I would move signature of personal services contract
subject to review.
PRANTE: Second.
PAGE 7 MINUTES: 12/5/90
105 w 1579
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
14. RESOLUTION 90-105 TEEN CENTER ACQUISITION
Before the Board was signature of Resolution 90-105
authorizing the execution and delivery of agreements for
financing for the acquisition of a Teen Center. The purchase
price of the agreement would not exceed $300,000.
PRANTE: I'll move that we sign Resolution 90-105 authorizing
purchase of the youth center.
MAUDLIN: Second.
VOTE: PRANTE: YES
THROOP: YES
MAUDLIN: YES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1
iS r s ow Prante, Commissioner
Toift Throop, Chair
Di Maudlin, Commissioner
BOCC:alb
PAGE 8 MINUTES: 12/5/90