1991-15417-Minutes for Meeting May 22,1991 Recorded 6/4/199191-15437
001484
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS `r..'.~ °
May 22, 1991 rr
Chairman Maudlin opened the meeting at 10 a.m. Board memâ–º err, in
attendance were Dick Maudlin and Nancy Pope Schlangenalso
present were Rick Isham, County Counsel; Larry Rice, Public Works
Director; and Dave Hoerning, County Engineer. V1C~ROFJ MEC~
1. CONSENT AGENDA
JUN 1 3 ;`91
Consent agenda items before the Board were: #1, signature of
Acceptance of Warranty Deed for C.L.R. Inc.; #2, signature of
Acceptance of Slope and Construction Easement from C.L.R.
Inc.; #3, signature of Lease with Water Resources Division for
Watermaster's Office space; #4, approval of County policy
regarding private employment regulations; #5, approval of
County department hours for FY 91-92; #6, signature of
Resolution 91-040 approving Sisters-Camp Sherman Rural Fire
Protection District Fire Burning Ordinance; #7, reappointments
of Sharon Hoobler and Gene Zinkgraf to the Deschutes County
Extension Advisory Council; #8, signature of MP-90-59 creating
two parcels on Preble Way in an RSR-M Zone for Elaine Seed;
#9, signature of Resolution 91-041 transferring appropriations
within various funds and directing entries; and #10, signature
of Order 91-073 transferring cash within various funds and
directing entries.
SCHLANGEN: I move approval of the consent agenda.
MAUDLIN: I second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
2. PUBLIC HEARING: ORDER 91-047 VACATING 30 FOOT PARCEL OF LAND
Before the Board was a public hearing concerning a petition
requesting a vacation of a parcel of land thirty feet in width
and located in the southeast one-quarter of Section 31,
Township 15 South Range 11 East W.M.
Dave Hoerning said the petition and the Engineer's Report were
accepted by the Board on April 10, 1991. Notices were mailed
and signs were posted. He said the road right-of-way was not
being used. The northerly 30 feet of the right-of-way was
vacated in 1984.
Chairman Maudlin opened the public hearing. There being no
one who wished to testify, the public hearing was closed.
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0106 1485
3.
SCHLANGEN: I move signature of Order 91-047 vacating a
parcel of land.
MAUDLIN: I'll second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
RESOLUTION 91-045 EXEMPTING CONTRACT FROM COMPETITIVE BID
Before the Board was signature of Resolution 91-045 exempting
a contract for the purchase of Bear Cat, Model BR 250 D, Crack
Seal Machine from competitive bidding.
Larry Rice said they would generally bid the equipment
approved in the budget for the next fiscal year in June, and
therefore the delivery date would be August or September.
Since crack sealing was a summer operation, and their current
equipment had caused some employee accidents, they were
interested in getting the equipment as soon as possible. The
City of Eugene had recently gone through the entire bidding
process for the same piece of equipment, so it was requested
that the County purchase the equipment by "piggy backing" on
the Eugene bid. Rick Isham said the equipment the County
wanted was currently in stock and could be ordered for a
July 1, 1991, delivery.
Commissioner Maudlin and Rick Isham expressed concern that
this emergency might be "self created" since the Public Works
Department could have put out the bid for the equipment
earlier this year, however they would not normally do that
until their budget was approved. Since there were basically
only two companies which made this equipment, it would be
unlikely that Deschutes County would have received a lower
bid.
MAUDLIN: I would ask for a motion approving Resolution 91-
045.
SCHLANGEN: So moved.
MAUDLIN: Second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
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4. SUNRISE BOULEVARD IN LAPINE 0106 1486
Chairman Maudlin said he had received several calls and a
letter regarding Sunrise Boulevard in LaPine. He said that
the property owner had a legal right to fence the road except
that the road had been used by the public since 1977.
Dave Hoerning said he visited the site. He said the road in
the subdivision to the northeast was a paved county road,
while the lower subdivision had only gravel roads which were
built to rural subdivision standard and not maintained by the
County. There was an old forest service road which ran down
the section line, and he felt that a portion of that road was
left from the forest service road going into forest service
property. They had posted a "dead end" sign on the road and
put up reflectors. He said the fenced area was not a right-
of-way, and there were one foot reserve strips on each one of
the subdivisions.
Chairman Maudlin asked the Public Works Department to contact
the owner of the fence as soon as possible to see what it
would take to get the road open. The fire department had
contacted the Board indicating that having the road closed
would significantly increase the time involved in responding
to emergencies in this area. Dave Hoerning said he would
contact the owner to see if the County could purchase the
property, especially since the residents had used the road
long enough to warrant prescriptive use.
Rick Isham suggested that Dave Hoerning draft up the legal
description and order a litigation report from the title
company for that portion of land.
5. AMENDMENT #27 TO MENTAL HEALTH INTERGOVERNMENTAL AGREEMENT
Before the Board was approval of Amendment #27 to the 1989-91
Mental Health Intergovernmental Agreement /Contract #09-001.
This amendment reduced funds for Nursing Home Services for
non-performance of services.
MAUDLIN: I would entertain a motion for approval of Amendment
#27 to Mental Health Agreement.
SCHLANGEN: So moved.
MAUDLIN: Second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
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6. WEEKLY WARRANT VOUCHERS 0100 1487
Before the Board were weekly bills in the amount of
$270,594.84.
SCHLANGEN: Move approval upon review.
MAUDLIN: Second.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
7. MINOR PARTITION ON CHAPARREL ROAD
Before the Board was signature of a Minor Partition creating
two 2.5 acre parcels on Chaparrel Road for James Tibbet. A
variance to the minimum lot size had been granted in 1990.
SCHLANGEN: Move signature.
MAUDLIN: Second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
8. ARCHITECTURAL CONTRACT FOR REMODELING JUVENILE JUSTICE
BUILDING
Before the Board was signature of the Architectural Contract
with Thomas Deatherage, Architect, for the remodel and
alteration of the Juvenile Justice Center for an hourly rate
not to exceed the sum of $6,548.
SCHLANGEN: Move signature of Architectural Contract.
MAUDLIN: Second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
9. PLAQUE FROM CENTRAL BUSINESS FORMS
Jerrie Schutte, Building Services Manager, presented the Board
with a plaque from Darrel D. Hansen, Central Business Forms,
in recognition for the County's business for the past 20
years.
Chairman Maudlin adjourned the meeting of the Deschutes County
Board of Commissioners.
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0106 14 88
Chairman Maudlin convened the meeting of the Governing Body for the
Deschutes County 9-1-1 Service District. Board members in
attendance were Dick Maudlin and Nancy Pope Schlangen. Also
present was Rick Isham, County Counsel.
10. RESOLUTION 91-042 TRANSFERRING APPROPRIATIONS
Before the Board was signature of Resolution 91-042
transferring appropriations within various funds and directing
entries for Deschutes County 911 Service District.
MAUDLIN: Entertain a motion for signature of Resolution 91-
042.
SCHLANGEN: So moved.
MAUDLIN: I'll second the motion.
VOTE: THROOP: Excused
SCHLANGEN: YES
MAUDLIN: YES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
~WL6jt6L
Tom Throop, Commissioner
clizi
Nancy Po Schlangen, C!~Sioner
k Maudlin, Chairman
BOCC:alb
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