1991-20532-Minutes for Meeting July 10,1991 Recorded 7/16/199191-2353`' MIC'OFJLMEO 0107 0303
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
July 10, 1991 t w r
Chairman Maudlin called the meeting to order at 10 afi '-ward
members in attendance were Dick Maudlin, Tom Throop and Nancy''Pope
Schlangen. Also present were Mike Maier, County Administrator;
Rick Isham, County Counsel; Larry Rice, Public Works Director; and
Susan Mayea, Commissioners, Office Manager.
1. PUBLIC HEARING: ORDER 91-080 ANNEXING FULLHART PARCEL TO
RFPD #2
Before the Board was a public hearing on whether to annex
territory (Fullhart Annexation) to the Deschutes County Rural
Fire Protection District #2.
Chairman Maudlin opened the public hearing. There being no
one who wished to testify, the public hearing was closed.
THROOP: Move adoption of Order 91-080.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
2. PUBLIC HEARING: ORDER 91-079 ANNEXING FARM/MOORE TERRITORY TO
RFPD #2
Before the Board was a public hearing on whether to annex
Farm/Moore territory to the Deschutes County Rural Fire
Protection District #2.
Chairman Maudlin opened the public hearing. There being no
one who wished to testify, the public hearing was closed.
THRoOP: Move approval.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
3. ACCEPTANCE OF DEED FOR RIGHT OF WAY ON DAYTON ROAD
Before the Board was signature of an Acceptance of Deed for
additional right of way on Dayton Road.
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5.
SCHLANGEN: Move signature. 0107 0304
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
1991-1994 PUBLIC WORK LABOR AGREEMENT
Before the Board was signature of the 1991-1994 Labor
Agreement with International Union of Operating Engineers
local 701 for the Public Works Bargaining Unit. Mike Maier
said an agreement had been reached which had very few changes.
The main concern they dealt with was the health insurance
benefits. He approached the issue with the union so that an
employee co -pay of insurance premiums could be avoided. The
agreement gave the Public Works Bargaining Unit employees the
same health insurance benefits as were being provided for
nonrepresented employees. Also included was a change in the
language regarding vesting of vacation time. It included a 4%
salary increase effective 1/1/92; a 2-1/2 to 5% salary
increase (dependent upon the CPI -West inflation factor) on
1/1/93; and a 2-1/2 to 5% salary increase effective 1/1/94.
There were a couple of adjustments in the equipment servicer
classification, created a new classification of contract
specialist, and expanded the salary range for the landfill
site attendants from one to three steps. He felt it was a
very good contract for the County and the employees. The
employees ratified the contract 19-7 in favor. Larry Rice
commended Mike Maier for the great job he did on these
negotiations.
SCHLANGEN: I move approval of Public Works labor
agreement.
THROOP: I'll second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
OUT-OF-STATE TRAVEL REQUEST FROM COMMUNITY CORRECTIONS
Before the Board was a request for out-of-state travel for
Brad Mulvihill, Juvenile Division Manager, to attend the
second part of a court management course being offered by the
National Council of Juvenile and Family Court Judges at the
University of Nevada in Reno. Upon completion of this course,
he would have fulfilled the educational requirements for
certification by the National Juvenile Court Services
Association.
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6.
7.
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THROOP: I'll move approval of the out-of-state travel.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
DISCREPANCY IN FEE SCHEDULE RESOLUTION 91-012
Susie Penhollow, County Clerk, came before the Board regarding
a discrepancy in the fee schedule Resolution 91-012 which the
Board adopted on June 12, 1991. The Resolution listed a $5.00
Corner Preservation Fee under the Clerk's fee schedule while
under the Surveyor's fee schedule, the Public Land Corner
Preservation Fund fee is listed as $8.00. She had not been
aware of the new $8 fee and had only been collecting $5. Rick
Isham said that when the fee resolution was put together, it
was such a large document that no one noticed this fee was
listed differently in two locations.
Rick Isham suggested the Board state it was their intention
that the fee to be collected by the Clerk for Corner
Preservation was $8 and to start this collection rate on
August 1, 1991, so there would be time to notify the public.
SCHLANGEN: So moved.
THROOP: Second the motion.
Chairman Maudlin clarified that the motion was that the corner
preservation fee on the Clerk's fee schedule would be changed
from $5 to $8 and the corner preservation fee would be deleted
from the Surveyor's fee list.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
DESCHUTES COUNTY GRANT AGREEMENT WITH CORA AND COED
Before the Board was signature of the Deschutes County Grant
Agreement with the Central Oregon Recreation Association and
the Central Oregon Economic Development Council, Inc. The
County would provide funding to CORA and COED not to exceed
1/7 of the County's transient room tax collections less
$90,000. CORA and COED would promote tourism and perform
economic development services. Rick Isham said he had spoken
with CORA and COED and both agreed the agreement was
satisfactory. He said they changed the requirement that CORA
and COED hold open public meetings when they discussed
expending these funds to a requirement that the public be
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given notice of and be able to attend the meeting where the
grant funds were budgeted. This change was made because
almost all of their meetings would involve some use of these
grant funds, and it would be an undue burden to require notice
be given for all their meetings.
SCHLANGEN: Motion for signature of Grant Agreement with
CORA and COED.
THROOP: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
LABOR COUNSEL CONTRACT WITH BRUCE BISCHOF
Before the Board was signature of a Personal Service Contract
with Bruce Bischof, Attorney at Law in Sunriver, for labor
counsel services from his firm. The County would pay $5,000
on July 1, 1991, with $10,000 payment in January 1992.
SCHLANGEN: Move approval.
THROOP: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
PERSONAL SERVICES CONTRACT WITH KEY TITLE
Before the Board was authorization for signature of a Personal
Service Contract with Key Title to provide the County with
written lien and encumbrance reports on real property tax
accounts under real property tax foreclosure judgment and
decree. The title company was currently signing and should
have the contract back for the Commissioners' signature in a
couple of days.
MAUDLIN: The motion would need to be for Board signature
because the contract was still at Key Title who was
signing it and sending it over.
THROOP: Move Board signature of the Personal Services
Contract.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
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10. AMENDMENT TO INDEMNITY AGREEMENT FOR CASCADE CYCLING CLASSIC
Before the Board was signature of an Amendment to Indemnity
Agreement by Friends of the Cascade Cycling Classic. Rick
Isham requested that the Board authorize signature of this
amendment which would only be needed if the course were
changed due to road construction.
MAUDLIN: I would entertain a motion for approval.
SCHLANGEN: So moved.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
11. REAPPOINTMENT OF RICHARD RIX TO BLACK BUTTE RANCH SERVICE
DISTRICT
Before the Board was reappointment of Richard Rix to the Black
Butte Ranch Service District Board.
SCHLANGEN: Move reappointment.
THROOP: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
12. CITY REPLAT FOR HIDDEN GLEN PHASE ONE
Before the Board was signature of a City of Bend replat of the
Hidden Glen Phase One Condominium for Cardinal Development
Corporation.
THROOP: Move signature.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
13. MP -91-6 FOR RICHARD FORRESTER
Before the Board was signature of MP -91-6 creating two lots in
an EFU-20 zone for Richard Forrester.
THROOP: I'll move signature.
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SCHLANGEN: I'll second.
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VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
14. LIQUOR LICENSE RENEWALS
Before the Board was Chair signature of liquor license
renewals for East Lake Resort, LaPine Hi -way Center, and
Riverwoods Country Store.
SCHLANGEN: Move chair signature of liquor license
renewals.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
15. RATIFICATION OF SIGNATURE OF WARRANT VOUCHERS
Before the Board was ratification of their July 8, 1991,
signature of warrant vouchers in the amount of $32,5343.76.
SCHLANGEN: Move ratification of signature on warrant
vouchers.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
16. WEEKLY WARRANT VOUCHERS
Before the Board was signature of weekly warrant vouchers in
the amount of $175,082.97.
SCHLANGEN: Move signature upon review.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
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17. ORDER 91-092 TRANSFERRING CASH
Before the Board was signature of Order 91-092 transferring
$25,000 in cash within various funds of the Deschutes County
Budget and directing entries nunc pro tunc as of June 30,
1991.
THROOP: Move signature.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
18. ORDER 91-072 MAKING APPROPRIATIONS
Before the Board was signature of Order 91-072 transferring
$74,100 of appropriations within various funds of the
Deschutes County Budget and directing entries nunc pro tunc as
of June 30, 1991.
THROOP: Move signature.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
19. RESOLUTION 91-074 AMENDING RESOLUTION 91-057 REDUCING PROPERTY
TAX LEVY
Before the Board was signature of Resolution 91-074, amending
Resolution 91-057, reducing the property tax levy for the
1991-1992 Deschutes County Budget nunc pro tunc to June 30,
1991.
Susan Mayea said the tax levy amount had been incorrectly
rounded up to the next dollar which made it $0.22 off.
SCHLANGEN: Move signature.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
Chairman Maudlin suspended the meeting of the Deschutes County
Board of Commissioners and convened as the Governing Body of the
Seventh Mountain County Service District.
PAGE 7 MINUTES: 7/10/91
20. RESOLUTION 91-073 TRANSFERRING APPROPRIATIONS 0107 0310
Before the Board was signature of Resolution 91-073
transferring $3,000 of appropriations within various funds of
the Seventh Mountain County Service District and directing
entries nunc pro tunc as of June 30, 1991.
SCHLANGEN: Move signature of Resolution 91-073.
THROOP: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
Chairman Maudlin reconvened the meeting of the Deschutes County
Board of Commissioners.
21. BOARD REPRESENTATIVE ON COED
Before the Board was designation of a County representative on
the COED Board. Commissioner Throop, who was also a
representative on the CORA Board, said he would be interested
in serving for a year. There was discussion that the LaPine
area did not feel represented on this Board. Since Deschutes
County was contributing so much money to COED, the Board felt
there should be more than one County representative on the
COED Board (possibly from LaPine).
SCHLANGEN: I move that Tom serve on the Board and that he
look into seeing that all of Deschutes County
is represented.
THROOP: I'll second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
22. REQUEST FOR PERMIT FEE WAIVER FOR PARK AT MT. VIEW SCHOOL
Chairman Maudlin said that Don Pence had been working on the
park at Mt. View School, and when he first started, the Board
had assured him that the County would help him in every way
possible. Mr. Pence was requesting a fee waiver for an
electrical permit in the amount of $189.00 for TOMCO Electric
to install three 200 amp meters and hook up to Pacific Power
and Light. TOMCO was doing the work free of charge. All of
the $150,000 of work on the project had been donated.
THROOP: I'll move approval of paying that fee out of the 8%
park fund.
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010'7 0311
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
DESCHUTES UNTY BOARD OF COMMISSIONERS
To Troop commissioner
Nancy Pop S hlangen, Commis Toner
Mau in,C a rman
BOCC:alb
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