1992-01340-Minutes for Meeting December 23,1991 Recorded 1/7/199292-01340
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A MINUTES
99 g .-7 AM 'ftddCHUTES COUNTY BOARD OF COMMISSIONERS
December 23, 1991
C'ha ' `{MAOX!n called the meeting to order at 10 a.m. Board
members in attendance were Dick Maudlin and Tom Throop. Also
present were Rick Isham, County Counsel; Brad Chalfant, Property
Manager; Larry Rice, Public Works Director; Darrell Davidson,
Sheriff; Susie Penhollow, County Clerk; and Dennis Maloney,
Community Corrections Director.
1. RESOLUTION 91-104 ADOPTING AMENDED SNOW AND ICE PLAN
Before the Board was signature of Resolution 91-104 adopting
the amended Snow and Ice Plan. Larry Rice said the amended
plan did the following: (1) removed the list of arterials and
collectors and placed these roads on the maps which would be
attached; (2) created snow zones by definition and maps and
set priorities for these zones; (3) updated the equipment and
personnel list; (4) modified the budget section to delete
reference to program budgeting; (5) set forth plowing
procedures that were in conformance with practices; (6)
modified the road closure procedure to delete Fish and
Wildlife since they were never involved; (7) included the
mailbox, driveway policy; and (8) changed terminology from
Supervisor to Coordinator.
THROOP: I'll move signature.
MAUDLIN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
2. ATTACHMENT XXII TO OPERATING AND FINANCIAL PLAN FOR DESCHUTES
NATIONAL FOREST
Before the Board was signature of Attachment XXII to the Joint
Operating and Financial Plan for Reimbursable Services
Requested by Deschutes National Forest from the Sheriff's
Department. Darrell Davidson said this contract was up about
8% over last year.
THROOP: I'll move signature of the Attachment.
MAUDLIN: Second the motion. CNED
VOTE: THROOP: YESEYp
SCHLANGEN: Excused
MAUDLIN: YES
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3.
4.
5.
FINANCIAL SEGREGATION AGREEMENT
Before the Board was signature of a Financial Segregation
Agreement for John and Phyllis Curtis.
THROOP: I'll move signature of the Financial Segregation
Agreement.
MAUDLIN: I'd second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
PROPOSAL FOR VOTING EQUIPMENT
Susie Penhollow came before the Board to request that the
Board approve the selection of American Information Systems,
Inc. (AIS) to provide the new voting system for the Clerk's
Office. She received two responses from the RFP, and she
recommended the AIS system, because it was less money, more
cost effective, and would save personnel costs over time.
THROOP: I will move acceptance of the AIS proposal for the
voting equipment.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
DRUG FREE BALLOT MEASURE
Before the Board was a request for a ballot measure to be
placed on the March ballot declaring Central Oregon a "Drug -
Free Zone." Susie Penhollow estimated that it would cost
Deschutes County $7,000-$8,000 to place this issue on the
Ballot in March since the County would not have any items on
this Ballot. Although the Commissioners were in support of
this program, they were concerned about any costs that the
County might incur since the County was already on a shortened
workweek because of a budget shortfall. If the issue could
wait until the May ballot, there would be no increased costs
because the County would already be paying for this election
since it was a primary.
Betty Kramer, Director for the Alliance for a Drug -Free
Central Oregon, said that the cost was not raised as an issue
at Crook County but was at Jefferson County. She did not see
any problem with having the issue on the May ballot instead of
March. Dave Malkin, City of Bend Police Chief, agreed that
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postponing the election until May would be fine, because they
didn't want this proposal to be a burden on the County in any
way. Darrell Davidson agreed that he didn't see any problem
with it going on the May ballot.
Rick Isham said the final wording of the ballot title was
finished and would be provided to the other Counties.
Chairman Maudlin said this item was approved for the May
ballot subject to approval by Jefferson and Crook Counties.
6. MJP 91-8 CREATING TWO PARCELS FOR JAMES GOODWIN
Before the Board was signature of MJP-91-8 creating two
parcels in an RR -10 zone for James Goodwin.
THROOP: I'll move signature.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
7. DEVELOPMENT AGREEMENT FOR CITY OF BEND
Before the Board was signature of a Development Agreement for
the City of Bend for their new Water Chlorination Facility
(SP -91-142).
THROOP: I'll move signature of the Development Agreement.
MAUDLIN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
8. ORDER 91-146 CHANGING HORNER ROAD TO DESCHUTES MARKET ROAD
Before the Board was signature of Order 91-146 changing the
name of Horner Road to Deschutes Market Road.
THROOP: Move signature.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
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9. ORDER 91-147 CHANGING THE NAME OF GIFT AVENUE TO GIFT ROAD
Before the Board was signature of Order 91-147 changing the
name of Gift Avenue to Gift Road and to officially identify
this road as Gift Road.
THROOP: I'll move signature.
MAUDLIN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
10. AUTHORIZATION FOR COMMISSION CHAIRMAN TO SIGN ON BEHALF OF THE
FULL BOARD
Before the Board was authorization for Chairman Maudlin to
sign/authorize the following items on behalf of the Board of
Commissioners from Tuesday, December 24, 1991, through Friday
January 3, 1992: weekly warrant vouchers, mylars, payroll and
liquor licenses.
THROOP: I'll move authorization.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
11. SUBDIVISION PLAT FOR PROVIDENCE SUBDIVISION
Before the Board was signature of City of Bend
subdivision plat for Providence Subdivision.
THROOP: I'll move signature.
MAUDLIN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
12. LIQUOR LICENSE FOR THREE RIVERS MARKET
Before the Board was chair signature of a Liquor License for
Three Rivers Market.
THROOP: I'll move chair signature.
MAUDLIN: Second the motion.
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VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
13. TAX REFUND ORDER 91-149
Before the Board was signature of Tax Refund Order 91-149.
Rick Isham explained that prior to this time, refunds were
made without getting authorization from the Board when, for
example, someone paid all of their taxes without taking their
discount. The Department of Revenue has disapproved that
procedure so these types of transactions will now show up in
Refund Orders which come before the Board.
THROOP: I'll move signature of the Order.
MAUDLIN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
14. WEEKLY WARRANT VOUCHERS
Before the Board was approval of the weekly bills in the
amount of $316,671.47.
THROOP: I'll move signature subject to review.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
15. REAPPOINTMENT TO SPECIAL ROAD DISTRICT #8
Before the Board was reappointment of Bob Durgin to Special
Road District #8 Board of Directors.
THROOP: I'll move reappointment.
MAUDLIN: Second.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
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16. HEMSTREET EASEMENT
Brad Chalfant said the Hemstreets had requested a change in
the easement which the County was granting along the County
property line for a road to their property. The road builder
had indicated that it would be significantly less expensive to
build this road if the County would allow the easement to move
off the property line and north 75-100' to avoid some rim rock
for the final one-third of the road. The road would follow
the property line two thirds of the way from Johnson Road.
The difference in the price of the road would be from $30,000
to $50,000 without the requested change.
The Board agreed that Mr. Chalfant should proceed as he
outlined. Rick Isham suggested that the road be staked before
the Board would give final approval.
DESCHUT S COUNTY BOARD OF COMMISSIONERS
Tom Throop, Commissioner
& &G_Ae-e�_
Nancy Pope Schlangen, Commissioner
Dick Mudlin, Chairman
BOCC:alb
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