1992-36269-Resolution No. 92-082 Recorded 10/21/1992REVIEWED
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
A Resolution Authorizing *
Chair Signature of SHPO * 0119-1129,
Grant Agreement
92-36269 1-2
RESOLUTION NO. 92-082
WHEREAS, Deschutes County by and through its Planning Divivion
has applied for a grant from the Oregon State Hist*ok'l'r*cal
Preservation Office (SHPO) of the Oregon Parks and Recreation
Department; and
WHEREAS, SHPO has approved the County's grant application and
requires that the County execute a grant agreement setting forth
the duties of SHPO and the County under the grant; and
WHEREAS, Legal Counsel has determined that the terms of the
grant agreement are acceptable, and the Board of County
Commissioners finds that it is in the public interest to enter into
such an agreement; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. The Chair of the Board is authorized to sign, on
behalf of the Board of County Commissioners, Historic Preservation
Fund Agreement #9219 (HPF 9219), a copy of which is attached hereto
as Exhibit A.
DATED this 21st day of October, 1992.
Recording Seci�etar'y
BOARD OF COUNTY COMMISSIONERS
OF DES-CWTES COUNTY, OREGON
TOW THROOAJ, Commissioner
�y &J'm d-
NANC OPE,�5CHLANGEN, Commissioner
1
7Z )2�--.,
D�MK MAUDLIN�, Ch&irman
1 - RESOLUTION NO. 92-082 (10/21/92)
HISTORIC PRESERVATION FUND AGREEMENT
Certified Local Government
Deschutes County
HPF # 9219
This agreement is made this day of
9 19 , by and between the State
of Oregon, by and through its Historic Preservation
Officer, Parks and Recreation Department,
hereinafter referred to as State, and Deschutes
County, herein referred to as Proponent.
WHEREAS, the State Historic Preservation
Office (SHPO) is charged with the responsibility of
survey and planning with regard to cultural resources
in Oregon under the program authorized by the
National Historic Preservation Act of 1966, 16 USC
s. 470; and
WHEREAS, the State Parks Director has
been designated by the Governor as the State Historic
Preservation Officer with authority to direct the
program of maintaining the Statewide Inventory of
Historic Properties, nominating properties to the
National Register of Historic Places, and applying to
the Department of the Interior for federal grants for
historic preservation acquisitions and development;
and
WHEREAS, SHPO has insufficient staff to
adequately carry out the survey and inventory
responsibilities under the National Historic
Preservation Act of 1966, but has been allocated
federal matching funds to fulfill the surveying,
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0119-1130
planning and nomination responsibilities authorized
by the National Historic Preservation Act of 1966;
and
WHEREAS, the Oregon Department of Land
Conservation and Development requires identification
and protection of cultural resources under Goal 5 for
the development of local comprehensive plans;
NOW, THEREFORE, it is agreed between
the parties as follows:
PROPONENT AGREES:
1. Proponent agrees to administer the Certified
Local Government subgrant in accordance
with SHPOs Local Government Procedures.
Except as otherwise specifically provided,
all documents, reports, and material required
by this agreement to be submitted, must be
submitted to SHPO on or before August 3 1,
1993. Following is a description of the
work product which proponent shall provide
SHPO.
a. Proponent shall carry out a
Certified Local Government program to
include nominations to the National Register,
review and monitoring of historic
landmarks, survey, and development of a
historic preservation video as described on
pages 2 through 4, Project Scope of
Attachment A, incorporated in its entirety by
Exhihit A — Resolution 9-2�082
this reference.
b. Proponent shall provide to SHPO
copies of agenda, staff reports, meeting
minutes or other pertinent materials relating
to Historic Review Board review of requests
pursuant to local ordinance.
C. Proponent shall include the
following acknowledgement of National Park
Service support in its publications:
The activity that is the subject of
the publication has been financed in part
with Federal funds from the National Park
Service, Department of the Interior, as
provided through the Oregon State Historic
Preservation Office. However, the contents
and opinions do not necessarily reflect the
views or policies of the Department of the
Interior, nor does the mention of trade
names or commercial products constitute
endorsement or recommendation by the
Department of the Interior.
d. Proponent shall include the
following non-discrimination statement in
any newsletter, pamphlets, brochures, or
published information developed under terms
of this agreement.
This program receives federal
financial assistance. Under Title VI of the
Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, the U.S.
Department of the Interior prohibits
discrimination on the basis of race, color,
national origin, age or handicap in its
federally -assisted programs. If you believe
you have been discriminated against in any
-2-
i19-HS1
program, activity, or facility operated by a
recipient of federal assistance, you should
write to: Office for Equal Opportunity,
U.S. Department of the Interior, P.O. Box
37127, Washington, D.C. 20013.
e. Proponent shall provide copies of
the agenda and any materials distributed as
part of a workshop.
f. Proponent shall provide to SHPO
draft copies of all informational publications
and forms for review and approval.
9- Proponent shall provide 25 copies
of each informational publication developed
as part of this subgrant to SHPO.
h. Proponent shall provide agendas,
staff reports, meeting minutes, and any other
materials noted in Attachment A as part of
the Pro ect Scope.
i. Proponent shall supply written
progress reports on or before February 15
and June 1. If the effective date of the
agreement is 30 days or less prior to the due
date of a progress report, the proponent may
submit the report by the next deadline.
SHPO shall provide the progress report
format and shall review the progress report
to determine whether Proponent is
adequately performing the provisions of this
agreement. Any changes to the scope of
work which Proponent wishes to propose
based on Proponent's experience during the
prior quarter of the project shall be
requested at this time.
i. Proponent shall submit a billing on
March 15 and August 31. Proponent shall
2.
3.
0119-1131
provide acceptable federal and non-federal
Exhibit A, at no cost to the State, should the
share supporting documentation with each
SBPO find the product does not fulfill the
billing prior to reimbursement. Proponent
terms of the Agreement.
shall have a grace period not to exceed five
4.
Proponent shall not be compensated with
working days after the due date for submittal
federal funds for work performed under this
of the progress report and billing. If the
contract from any other department of the
billing is not received within said grace
State of Oregon.
period, ten percent of the billing amount
5.
Proponent agrees to comply with the
shall be withheld until such time as the final
requirements under Title VI of the Civil
billing is processed. Withholding of entire
Rights Act of 1964 and Section 504 of the
final billing amount, plus accumulated
Rehabilitation Act of 1973, the U.S.
penalties will occur until receipt of all final
Department of the Interior prohibits
acceptable products are approved by SBPO.
discrimination on the basis of race, color,
1. Proponent shall supply a brief,
national origin, or handicap in its federally
reproducible Final Report which summarizes
assisted programs.
the various projects completed through this
6.
Proponent shall provide access, at
contract.
reasonable times, to its books, records and
M. Proponent shall submit to SHPO as
documents which pertain to this agreement,
part of the Final Work Product under terms
for audit purposes as may be required by
of this agreement, detailed documentation of
State and Federal government regulations,
Proponent's total material and labor
such as the Single Audit Act of 1984, Title
expenditures in carrying out the work of the
49 CFR part 90; (P.L. 98-502); OMB
project.
circular 128, or as applicable the audit
Proponent agrees that Exhibit A, which is
requirements of OMB circular A-110 for
attached and incorporated by reference,
universities and non-profit organizations.
describes Proponent's duties under this
7.
Proponent shall not subcontract any of the
agreement with respect to the scope of the
work required under this agreement without
project, project procedures and budget under
the written approval of SHPO.
this agreement. Any changes or
8.
Proponent will be responsible for any
modifications to the scope, procedures or
federal or state taxes applicable to payments
budget of the project as outlined in Exhibit
under this agreement.
A and attachments thereto, shall require
9.
Proponent certifies that it is not currently
written approval of the SBPO.
employed by the Federal Government or the
Proponent agrees to revise any Final
State of Oregon.
Products described at pages 9 and 10 in
10.
Proponent is not an officer, employe, or
-3-
-4-
0119-1133
agent of the State as those terms are used in
officers or employees of the United States or
ORS 30.265.
its Departments or agencies from
11. Proponent shall defend, save, and hold
communicating to Members of Congress at
harmless the State of Oregon and the Parks
the request of any Member, or to Congress
and Recreation Department, its officers,
through the proper official channels,
agents, employees and members, from all
requests for legislation or appropriations
claims, suits or actions of whatsoever nature
which they deem necessary for the efficient
resulting from or arising out of the activities
conduct of the public business.
of the Proponent or its Contractors, agents
14. Proponent agrees to comply with all federal
or employees under this agreement.
and state laws and regulations pertaining to
12. To the extent permitted by Article )G,
this agreement, including, but not limited to,
Section 10 of the Oregon Constitution and
Archeology and Historic Preservation;
by the Tort Claims Act, the Proponent shall
Secretary of the Interior's Standards and
indemnify, within the limits of the Tort
Guidelines.
Claims Act, the State against liability for
15. In addition to the terms detailed in this
damage to life or property arising from the
Subgrant Agreement, all Federal
State's activity under this contract, provided
requirements governing grants (Office of
the Proponent shall not be required to
Management and Budget Circulars A-87 or
indemnify the State for any such liability
A-121, A-102 or A-110, and A-128) are
arising out of the wrongful acts of
applicable.
employees or agents of the State.
13. Proponent agrees that no part of the money
STATE AGREES:
appropriated by any enactment of Congress
1. State shall reimburse the Proponent for up to
shall, in the absence of express authorization
50 percent of the costs incurred by
by Congress, be used directly or indirectly
Proponent in conducting the work as
to pay for any personal service,
outlined in this agreement and producing the
advertisement, telegram, telephone, letter,
reports, but State's total monetary obligation
printed or written matter, or other device,
to Proponent shall not exceed $10,000-00.
intended or designed to influence in any
State shall only reimburse Proponent for
manner a Member of Congress, to favor or
agreement costs incurred between the time
oppose, by vote or otherwise, any legislation
period of October 1, 1992, or the date the
or appropriation by Congress, whether
agreement is executed by both parties,
before or after the introduction of any bill or
whichever is later, through August 31, 1993.
resolution proposing such legislation or
Any payment under this agreement is for the
appropriation; but this shall not prevent
completed projects. Reimbursement costs
-4-
2.
shall include all materials, labor and travel
reasonably incurred in the conduct of the
project. Travel costs will be reimbursed at
State rates. Any payment under this
agreement is for the completed project. If
for any reason the project is not completed
or if the agreement is terminated before
completion, Proponent shall, within 15 days,
refund to State any payment(s) made to it by
State.
State shall bill National Park Service,
Department of the Interior, within ninety
days of receipt of a satisfactory report and
cost statement. State at its option may
partially reimburse the Proponent for
Proponent's general cost prior to completion
of the project. State shall in any case retain
10 percent or $1,000.00 of the State's total
monetary obligation to Proponent until
receipt of all approved final work products.
State certifies at the time the contract is
written that sufficient funds are available and
authorized for expenditure to finance costs
of this contract within State's current
appropriation of limitation.
TERMINATION:
This contract may be terminated by
mutual consent of both parties, or by either
party upon a 30 -day notice in writing, and
delivered by certified mail, or in person.
State may terminate this contract
effective upon delivery of written notice to
the Proponent, or at such later date as may
be established by the State, under any of the
-5-
0119-1134
following conditions:
a. If State funding from federal, state
or other sources is not obtained and
continued at levels sufficient to allow for
purchase of the indicated quantity of
services. When possible, and when agreed
upon, the contract may be modified to
accommodate a reduction in funds.
b. If federal or state regulations or
guidelines are modified or changed in such
a way that the services are no longer
allowable or appropriate for purchase under
this contract.
C. If any license or certificate required
by law or regulation to be held by the
Proponent to provide the services required
by this contract is for any reason denied,
revoked or not renewed.
Any such termination of this
contract shall be without prejudice to any
obligations or liabilities of either party
already accrued prior to such termination.
State, by written notice of default
(including breach of contract) to the
Proponent, may terminate the whole or any
part of this agreement, if -
a. The Proponent fails to provide
services called for by this contract within the
time specified herein or any extension
thereof; or
b. The Proponent fails to perform any
of the other provisions of this contract, or so
fails to pursue the work as to endanger
performance of this contract in accordance
with its terms, and after receipt of written
0119-1135
notice from State, fails to correct such BOUND BY ITS TERMS AND CONDITIONS."
failures within ten days or such a longer
period as the State may authorize.
SIGNATURES:
Pursuant to ORS 358.565 and
358.605, this agreement has been approved
by the State Parks Director/State Historic
Preservation Officer, and pursuant to a
subdelegation order, dated March 23, 1984,
the Manager, Parks History Unit/Deputy
State Historic Preservation Officer has been
authorized to execute this agreement on
behalf of the State of Oregon, Parks and
Recreation Department and the State
Historic Preservation Officer.
MERGER CLAUSE:
THIS AGREEMENT CONSTITUTES THE
ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT,
MODIFICATION OR CHANGE OF TERMS OF
THIS AGREEMENT SHALL BIND EITHER
PARTY UNLESS IN WR=G AND SIGNED BY
BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE,
SHALL BE EFFECTIVE ONLY IN THE SPECIFIC
INSTANCE AND FOR THE SPECIFIC PURPOSE
GIVEN. THERE ARE NO UNDERSTANDINGS,
AGREEMENTS, OR REPRESENTATIONS, ORAL
OR WRITTEN, NOT SPECIFIED HEREIN
REGARDING THIS AGREEMENT.
CONTRACTOR, BY THE SIGNATURE BELOW
OF ITS AUTHORIZED REPRESENTATIVE,
HEREBY ACKNOWLEDGES THAT THE
CONTRACTOR HAS READ TIES AGREEMENT,
UNDERSTANDS IT AND AGREES TO BE
-6-
APPROVED:
0119-1136
State of Oregon by and through its State Parks and Recreation
Department
Deputy SBPO
Date:
APPROVED AS TO FORM: PROPONENT:
Assistant Attorney General
Date:
BPF9219.AGR
By —
Title
Date:
Notary Public for Oregon
My Commission Expires:
-7-
June 9, 1992
d % L- %_1 L- I V L- L"
U N 10 199�XH I BIT A
/ OF /V
STATE PARKS ANUFAGREEMENT
RECREATION DEPARTNENT
Community Development Department
Administration Bldg. * 1130 N.W. Harriman e Bend, Oregon * 97701
(503) 388-6575
Kimberly Dunn, Grants Manager
State Historic Preservation Office
525 Trade Street, S.E.
Salem, Oregon 97310
RE: HPF 9219, Deschutes County
Dear Kimberly:
Planning Division
0119-1137 Building Safety Division
Environmental Health Division
Enclosed is the revised Grant Request as per our conversation
and your letter. The revision decisions reflect the
Landmarks Commission decision May 28, 1992. Grant funding
will allow the CLG to (A) review alterations and monitor
major development projects, and (B) develop an educational
video on the historic preservation program.
We appreciate the SHPO's
consideration of the request
the funding decisions. Thank
Sincerely,
Michael A. Hall
Historic Resource Planner
MAH:Mic
Enclosure
and the Committee's careful
and understand the difficulty of
you for your assistance.
RECEIVNI I B IT A
iq0F10
JUN 11FIfffEEMENT
DESCHUTES COUNTY STATE PARKS AND
'RECREATION DEPARTMENT
1992 - 1993
CERTIFIED LOCAL GOVERN14ENT GRANT APPLICATION0119-1138
I. PROJECT PROPONENT
The Deschutes County Planning Division is requesting funding
as a certified local government for the Deschutes County
Historical Landmarks commission which administers the citiest
and County's Historic Preservation Program. The two
projects for which funding is requested include:
A. The review of exterior, and potentially some interior,
alterations to 12 buildings by the Historical Landmarks
Commission and the monitoring of major development projects.
B. The development of an educational video on historic
preservation in Deschutes County.
II. PROJECT PERSONNEL
COUNTY STAFF
The following individuals will be primarily responsible for
the proposed projects:
Michael Hall, Deschutes County Historic and Cultural
Resources Planner, will serve as the lead person in these
projects.
George Read, Deschutes County Planning Director, will serve
as supervisor to Michael Hall.
Trixie Franklin, Deschutes County Coordinated Services
Director, will provide administrative assistance and will be
responsible for accounting.
Marian Campbell will provide secretarial services.
HISTORICAL LANDMARKS COMMISSIONERS
Three Historical Landmarks Commissioners will provide
architectural expertise and consultation on historic landmark
projects. They are:
Marshall Ricker, AIA, Architect.
Don Stevens, AIA, Architect.
Project.6/92
Page 1 r-
EXHIBIT A
Dr. Ward Tonsfeldt, Cultural Resources Consultant. .3- OF 10
HPF AGREEMENT
III. PROJECT TDCELINE
0119-1139
A. Review of 12 Local Landmarks. MonitoriM of Major Development
Projects and Prpgram Maintenance.
October 1, 1992 - August 31, 1993 ongoing review of
alterations, signs and
demolitions as appli-
cations are submitted.
ongoing Monitoring and
Program Maintenance.
B. Development of Historic Preservation Video.
December 1992
January 1993
February 1
May 1
July 1
IV. PROJECT SCOPE
Descriptions of
presented below:
- April 30, 1993
- June 30, 1993
- August 31, 1993
Formulate Concept.
Contract with production
firm.
script and storyboard
preparation.
Film.
Edit, produce.
each of Deschutes County's proposed projects are
A. Review of 12 Local Landmarks. Monitoring of Maior
Development Projects,and Pr9gram Maintenance.
The Deschutes County Historical Landmarks Commission
regularly reviews exterior alterations, sign
applications, demolition permits and interior alterations
for historic buildings. on average, the Commission has
reviewed one per month over the last several years,
including a number for National Register properties.
Design reviews of specially assessed properties are
expected. Recent U.S. Census data showing the County as
the second fastest growing area in the State as well as
building permit trends over the last year suggest the
current rate of review will continue, if not increase.
In addition, the Americans with Disabilities Act of 1990
is expected to bring an increase in exterior alteration
reviews. This project will assist in funding the costs
incurred to conduct the analyses and hold hearings for
review by the Historical Landmarks Commission.
In addition, Staff and Commission time will be required
Project.6/92
Page 2
LArl I D I I /-%
OF NT
to monitor three major development projects: I�Wo�kGrIgW
Parkway project, the city of Bend's downtown
redevelopment project, and the City of Redmond's Main
Street USA Project. 0119-1140
The Oregon Department of Transportation's Bend Parlomy
project will require the re -location of the Oregon Trunk
Railroad (Bend Railroad) Depot and will impact other
resources. Although the ODOT is developing re -location
plans for the Depot under Section 106, Staff time to
monitor and to provide coordination assistance will be
required. Staff has provided ODOT with research and
coordination assistance since fall 1990. The Landmarks
commission established a Task Force in Fall 1991 to study
options and to develop plans for preservation of local
historic resources. Staff time to identify and evaluate
alternatives to best protect resources will be required.
The City of Bend's downtown redevelopment plan is
centered near the H. E. Allen House. It appears the plan
will affect facades, awnings and signs of other historic
buildings in the downtown area. Depending upon funding
sources, the project may also require Staff time for the
review and compliance process under Section 106. Staff
time related to the Allen House and to develop
recommendations to maintain the integrity of buildings in
the project area will be required.
A retail study for the City of Redinond has recommended
the development of a long-term plan to change the face of
downtown. The -plan will revitalize the core with an
emphasis on reviving period architecture and developing a
Main Street USA theme. Nearly one dozen properties and
five signs in the core area are listed in the City's
historic inventory. The plan will assumably affect
facades, awnings and other historic fabric features.
Staff and Commission time to review proposed changes and
to develop recommendations to maintain the integrity of
buildings/structures in the project will be required.
Prpgram maintenance consists of inventory management,
local liaison activities, public information activities
program coordination, projects as assigned by
County/City(ies)/Landmarks Commissions and by City/County
Planning Directors. An increase in public information
activities is anticipated. (This is a basic/additional
participation project.)
B. Development of Historic Preservation Video.
This project will encourage, expand and improve
preservation activities by educating the public. The CLG
intends to produce a video tape presentation about the
joint cities/County Historic Preservation Program. The
videotape will provide a means to disseminate information
Project.6/92
Page 3
EXHIBIT A
--'/ OF i 0
on the programs and resources involved inHpFhA@RycEqUJT
preservation to community leaders and to members of the
general public. This will be a professionally developed
video which will give an overview of JProgram. and
resources. t6119-1141
The purpose of the project is to promote historic
preservation throughout the community by showing examples
of buildings that have been rehabilitated and their
positive effects on downtowns and neighborhoods.
Incentives for historic preservation, including tax
incentives, financial assistance and regulatory relief,
will be presented. Through the use of old and new
photographs of historic buildings with commentary by a
narrator, Landmarks commissioners and developers, the
preservation program will be explained and promoted. An
analysis of a rehabilitation project under design review
guidelines will be presented. It is expected that the
video will present a national perspective on a local
level on some points. Prospects for the future in light
of current development trends will be addressed. Current
issues, however, will not be a focus in order to provide
a 4 -5 -year product life.
As proposed, the videotape will be approximately 15
minutes in length and will highlight the benefits of
preservation. The product will be made available to
civic and community groups, student groups, the Chamber
of Commerce and Welcome Center, and will be shown
regularly at the Des Chutes Historical Center, a local
museum. (This is a basic/additional participation
project.)
V. PROJECT COSTIPROPOSED BUDGETS
As a Certified Local Government, we are requesting "basic
participation" and "additional participation" funding. The
budget for each of the four proposed projects is presented
separately and tallied in a summary total.
A. Review of Local Landinarks. Monitoring of Maior Developme
Proiects and Program Maintenance.
Planning Director
6 hours at $31.09 $186.54
Historic Planner
250 hours at $19.42 4,885.00
Administrative/Accounting
3 hours at $23.25 69.75
Secretarial
50 hours at $12.05 602.50
1
Project.6/92
Page 4
E�HIBIT A
g /0
Miscellaneous Travel/Expenses H?�A " E aT
Telephone Expenses 0119-1142
$20.00/mo. x 12 mo. 240.00
Commission Packets
15 p. x .10 x 13 members x 12 mo. 234.00
Postage $1.00 x 13 members x 12 mo. 156.00
12 Notices
Lookups at $8.10 97.20
Postage x 20 properties at .25 60.00
Copies x 20 properties at .10 24.00
Published at $25.00 300.00 -
TOTAL PROJECT COST $7,209.99
TOTAL REQUESTED FROM SHPO $3,605.00
B. Development of Historic Preservation Video.
Planning Director
2 hours at $31.09 $62.18
Historic Planner
280 hours at $17.82 4,989.60
Administrative/Accounting
4 hours at $23.23 93.00
Secretarial
4 hours at $12.05 48.20
Development, filming, editing & production
In -Kind
Time/Material Costs
Narrator
Slide Photography Preparation
Volunteers 10 hours at $4.75
Volunteer Consultant
40 hours at $4.75
7 Copies at $20.00
TOTAL PROJECT COST
TOTAL REQUESTED FROM SHPO
Project.6/92
Page 5
2,500.00
4,500.00
200.00
47.50
190.00
140.00
$12,770.48
$6,385.24
EXH I BIT A
�, OF jO
HPF AGREEMENT
0119-1143
PROJECT COST SUPOIARY
PROJECT TOTAL REQUESTED
A 7,209.99 3,605.00
B 12,770.48 6,385.24
TOTAL $19,980.47
Project.6/92
Page 6
$9,990.24
S-XHISIT
7 OF 1�
HPF AGREEMENT
0119-1144
VI. METHODOLOGY AND PROCEDURE
A. Review of 12 Local Landmarks. Monitoring of Maio
Development Projects and PrgqKam Maintenance.
Review of local landmarks is an ongoing function of
the Deschutes County Historical Landmarks Com-
mission. Review is initiated when property owners
submit applications for approval of alterations of
historic sites. The Historic and Cultural Resources
Planner serves as staff to the Historical Landmarks
Commission and prepares staff reports. Public
notice is made in accordance with the County's land
use Procedures Ordinance, and all alterations are
considered Land Use Actions. Public Hearings are
held by the Historical Landmarks Commission and
determinations of appropriateness of the proposed
alterations are made. Minutes of the proceedings
are kept. Appeals', if they occur, are heard by the
appropriate governing body, and specific land use
procedures are followed for these appeals. These
procedures are specified in the Historic
Preser vation ordinances of the City and County and
in the Land Use Procedures of each jurisdiction.
Methods of monitoring major development projects will be
as follows:
Bend Parkway Proiect
1. Updates and presentations before the Historical
Landmarks Commission by Cultural Resources
Specialists of the Oregon Department of Trans-
portation will be requested and scheduled.
2. A Task Force has been established to study options
and to develop plans for preservation of historic
resources. Entities represented on the Task Force
are City of Bend, Deschutes County, Bend Metro Park
& Recreation District, Deschutes County Historical
Society and Deschutes County Historical Landmarks
Commission. The Oregon Highway Division has been
invited to participate.
3. Staff will meet with Department of Transportation
and City representatives as the project evolves.
4. Staff will identify and evaluate alternatives to
protect Goal 5 sites determined ineligible for
Project.6/92
Page 7
EXHIBIT A
protection under section 106. ;? OF (6
HPF AGREEMENT
5. Appropriate letters, memoranda and staff reports
will be prepared. 0119-1145
6. The Historical Landmarks Commission will review all
issues pertaining to the Historic Preservation
Program as per the Historic Preservation ordinance.
City of Bend/Bend Development Board
1. Regular updates and presentations before the His-
torical Landmarks Commission by the Project Manager
for Downtown Redevelopment will be requested and
scheduled.
2. The Historic Resource Planner will meet with the
Project Manager as the project evolves to identify
resource and development issues and to evaluate
alternative solutions.
3. The Bend Representative to the Landmarks Commission
is serving as a liaison to the City of Bend. This
will continue.
4. Staff will identify and evaluate alternatives to
protect the H.E. Allen House.
5. Appropriate letters, memoranda and staff reports
will be prepared.
6. The Historical Landmarks Commission will review all
issues pertaining to the Historic Preservation
Program as per the Historic Preservation ordinance.
City of Redmond
1. Regular updates and presentations before the
Historical Landmarks Commission will be requested
and scheduled.
2. The Historic Resource Planner will meet with the
Project Manager as the project evolves to identify
resource and development issues and to evaluate
alternative solutions.
3. The Redmond Representative to the Landmarks
commission will serve as a liaison to the City of
Redmond.
4. Appropriate letters, memorandums and Staff Reports
will be prepared.
5. The Historical Landmarks commission will review all
issues pertaining to the Historic Preservation
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EXHIBIT A
q OF /()
Program as per the Historic Preservation OrdinarldRF. AGREEMENT
B. Development of Historic Preservation VldeC
_k.,m
uiL19-1146
Ideas for information to be presented by the video
will be formulated at a regular meeting of the
Historical Landmarks Commission. A member of the
commission has considerable film and video
experience, working with major motion picture
productions, television stations, OPB, advertising
firms and independent video producers. He will
serve as consultant to the project. The Historic
Resources Planner will solicit suggestions from
other preservation organizations. In a general
sense, the video History Lives Historic
Preservation In Orp-gon Ci (1985) will serve as a
model for the project.
A local production company will be hired to produce
a video as outlined in the Project Scope section of
this proposal. In addition, a narrator, a
professional voice, will be hired. The Planner will
compile information and prepare a draft script and
storyboard. The consultant will review the script
and assist in storyboard development. The Planner
and consultant will work closely with the production
firm in pre -production, production and
post -production. Pre -production involvement of the
Planner will include casting (identification of
spokespersons), identifying and arranging for
locations, and prop management. The Planner will
assist/supervise the production company during
filming. The Planner and consultant will make
recommendations for editing, audio and other
post -production activities. Prior to completion of
the final product, the Historical Landmarks
Commission will view the video and have an
opportunity to make suggestions and recommendations.
These will be incorporated into the final product.
Seven (VHS) copies will be produced.
VII. FIENAL PRODUCTS
A. Review of 12 Local Landinarks, Monitorinct of Maio
Development Projects and Prggx:am Maintenance.
Copies of the Historic Landmarks Commission Findings
and Decision and minutes of hearings will be
forwarded to the State as a final product. Copies of
correspondence, minutes and other documentation of
staff or Commission proceedings with the the City of
Bend, City of Redmond or the Oregon Department of
Transportation regarding the previously described
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EXHIBIT A
ICOF /0
projects will be forwarded to the SHPO. This REEMENT
of the program encourages future participation in t e
CLG program and has aided in receiving approval of
the governing body for this Grant.
B. Development of Historic Preservation Video. 0119-1147
one copy of the completed video in 3/411 format,
suitable for television and/or cable showing, will be
produced. Two copies of the video in VHS format will
be forwarded to the SHPO. Five copies in VHS format
will be produced for distribution, lending, etc. The
intangible product will be information provided to
the public of the existence of the Historic
Preservation Program. The video will increase the
public's awareness of the resources and, programs,
thereby encouraging, expanding and improving
preservation activities.
Project.6/92
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