1992-38918-Minutes for Meeting November 04,1992 Recorded 11/16/199292-3898 j.Kr
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS Y
November 4, 1992
Chairman Maudlin called the meeting to order at 10 a.m."-cnBo�rd
members in attendance were: Dick Maudlin, Tom Throop an& Nancy
Pope Schlangen. Also present were: Rick Isham, County Counsel;
Larry Rice, Public Works Director; Brad Chalfant, Property Manager;
and Mike Maier, County Administrator.
1. CONSENT AGENDA
Consent agenda items before the Board were: #1, acceptance of
Warranty Deed to acquire right of way on Powers Road from the
Ferrins; #2, chair signature of Memorandum of Understanding
with ODF&W concerning Tumalo Winter Range; #3, signature of
Indemnity Agreement with LaPine Chamber of Commerce for annual
Christmas Tree Lighting Ceremony; #4, signature of MP -92-2
creating two 20 -acre non-farm parcels in an EFU-20 zone off
Quarry Avenue; and #5, signature of Conservation Easement for
John Sutton on property adjacent to the Little Deschutes River
in LaPine.
THROOP: I'll move approval of consent agenda items 1-5.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
2. ORDER 92-122 CONCERNING SUNNY ACRES LID AND ORDER 92-121
CONCERNING RIVERWOODS LID
Before the Board was signature of Order 92-122 and 92-121
accepting the Engineer's Assessment Reports, accepting the
improvements, and setting public hearings for November 16,
1992, on assessments for road improvements in Sunny Acres
Local Improvement District and Riverwoods Local Improvement
District.
The original cost estimate for the Sunny Acres project was
$91,725 with a pre -assessment lien of $6,551.79 recorded on
each of the 14 parcels in the LID. The final construction
costs were $98,467.88 with engineering and administration
costs an additional $11,768.62. Larry Rice recommended that
the County stay with the original cost estimate for assessment
against the property owners, and that the cost over runs be
funded through the Local Improvement District Fund budget.
PAGE 1 MINUTES: 11/4/92
The original cost estimate for the Riverwoods Drive project
was $85,000.00 with a pre -assessment lien of $3,269.23
recorded on each of the 26 parcels in the LID. The final
construction costs u
administration costs
recommended that the
estimate for assessmer
the cost over runs be
District Fund budget.
ere $99,563.65 with engineering and
an additional $12,394.42. Larry Rice
County stay with the original cost
t against the property owners, and that
funded through the Local Improvement
Larry Rice said that systems had been established so that
these kinds of underestimates were not made in the future.
The Commissioners agreed that these low estimates were a
mistake on the part of the County and should not happen again.
They made it clear that allowing the cost over runs to be paid
out of the Local Improvement District Fund budget for these
LIDS would not set a precedent for any future LIDs.
THROOP: I'll move we right the mistake by eating the
balance.
SCHLANGEN: I'll second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
3. RESOLUTION 92-084 CONCERNING JAIL BOND SALE
Before the Board was signature of Resolution 92-084
authorizing the issuance of bonds to acquire property,
construct jail and related facilities, and to pay all
incidental costs associated with building the jail.
Rick Isham said that to get the project started, $1 million in
tax bond anticipation notes had been issued in May. The
voters had authorized a total $9.5 million for the jail
project. He was requesting that the Board now authorize
issuance of $7 million in bonds. The final installment would
be issued in May of 1993 which would repay the $1 million in
bond anticipation notes and provide funds for the payment of
the final costs on the construction of the jail facility. If
the facility came in under budget, the County would only issue
the bonds necessary to complete the project within the $9.5
million authorization. The bonds would be "bank eligible"
which meant the County would get the preferential interest
rate. He estimated the interest rate would be 5.5% to 6%
depending on the County's bond rating.
MAUDLIN: I would entertain a motion for signature of
Resolution 92-084.
PAGE 2 MINUTES: 11/4/92
4.
5.
SCHLANGEN: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of weekly bills in the amount of
$146,518.11.
THROOP: Move subject to review.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
LETTER TO ODOT CONCERNING ISTEA FUNDS
Before the Board was signature of a letter to Dale Allen,
Oregon Department of Transportation, accompanying Deschutes
County's application for the ISTEA Interim Enhancement
Program. The County's objective was to secure funding which
would enhance the mitigation being provided by ODOT should
Deschutes County be selected as the recipient of the Oregon
Trunk Railway Buildings.
Brad Chalfant said there were two buildings involved: the
depot and the baggage building. The depot would be used as a
public meeting hall. He did not have an exact figure on what
it would cost to renovate the buildings, however the State
would give the County $300,000 to move the buildings and place
them on foundations. He said the Historical Society was not
applying for the buildings, and therefore would support the
County's application. He would be contacting the City of Bend
to also gain their support.
MAUDLIN: Entertain a motion for signature of the letter.
SCHLANGEN: So moved.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
PAGE 3 MINUTES: 11/4/92
V.
6. PLAT FOR STRATFORD PARKS SUBDIVISION -1 v,4
Before the Board was signature of a City of Bend plat for
Stratford Parks Subdivision near Centennial Boulevard and
Stratford Court for Sounder Construction.
SCHLANGEN: Move signature.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
7. CONSERVATION EASEMENT FOR PAT HANNA
Before the Board was signature of Conservation Easement for
Pat Hanna for construction of a residence in a Landscape
Management zone on Masten Road in LaPine.
SCHLANGEN: Move signature.
THROOP: Second the motion.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
8. MP -92-17 FOR THE KELLERS
Before the Board was signature of MP -92-17 dividing a 20 -acre
parcel into two 10 -acre parcels in a rural residential zone on
Burgess Road for the Kellers.
THROOP: I'll move signature.
SCHLANGEN: Second.
VOTE: THROOP: YES
SCHLANGEN: YES
MAUDLIN: YES
9. DECISION ON EMPLOYEE APPEAL OF TERMINATION
Before the Board was a decision on the appeal by Dick Boller
of his termination from the County Building Services Division.
The appeal hearing had been held on October 28, 1992, before
Commissioners Maudlin and Throop.
THROOP: I will move that the department head's action be
sustained in this employment matter.
PAGE 4 MINUTES: 11/4/92
MAUDLIN: I will second the motion.
Chairman Maudlin asked that part of the motion be that Legal
Counsel draft a letter to Dick Boller including findings on
this matter. Commissioner Throop agreed to this friendly
amendment.
VOTE: THROOP: YES
SCHLANGEN: Excused
MAUDLIN: YES
DATED this /&,?M day of , 1992, by the Board of
Commissioners of Deschutes County, .01gon.
o:h Throop, f�ommissi ner
AT T:
Recording" Secretary
PAGE 5 MINUTES: 11/4/92
Nancy Po a +Sclang#Jn, Commissioner
is audlin, Chairman