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1993-07190-Minutes for Meeting March 03,1993 Recorded 3/8/19930120-x.1,9 9 -0 7134 1�CID MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS March 3, 1993" Chair Throop called the meeting to order at 10:03 a.m.rtBoa members in attendance were Tom Throop and Nancy Pope Schfa',geaas Also present were Rick Isham, Legal Counsel; Frank Moore, Mental Health; Susan Mayea, Board of County Commissioners Office; Tom Blust, County Engineer; Karen Green, Community Development; Dan Hines, Community Development; Michael A. Maier, County Administrator; Brad Chalfant, Property Management Specialist. 1. CONSENT AGENDA Consent agenda items before the Board were: #1, signature of warranty deed from Gordon & Betty Priday for right-of-way on Stevens Road; #2, approval of out-of-state travel for Susan Robinson; and #3, signature of mylar for Hayden Village Phase VI in Redmond. SCHLANGEN: I move approval of consent agenda items one through three. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 2. SIGNATURE OF CONTRACT FOR DRILLING AND INSTALLING A PITLESS WELL AT NEGUS LANDFILL Before the Board was the awarding of the contract for drilling and installing a pitless well at Negus Landfill. Tom Blust stated that there was no new information on this item. It was recommended the contract be awarded to the Western Water Development Corporation. The amount of the bid was $11,898.30. The bid submitted via FAX by Aiken and Abbas Well Drilling was rejected. Rich Isham reported to the Board that in the future the specifications will include a prohibition against using faxed documents for the public bidding process. SCHLANGEN: I move that the contract be awarded to Western Water Development in the amount of $11,898.30 and reject the FAX bid as it was not responsive to the bid document. THROOP: Second. MINUTES PAGE 1 3-03-93 0120-1160 VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 3. SIGNATURE OF ORDINANCE NO. 93-006 AMENDING TITLE 15, CHAPTER 15.04 Before the Board was Ordinance No. 93-006 amending Title 15, Chapter 15.04, Building and Construction Codes and Regulations for the Deschutes County Code. Karen Green said is was basically housekeeping to bring our code provisions up to date with the current statewide editions. SCHLANGEN: I move first and second reading by title only of Ordinance 93-006 to amend Title 15, Chapter 15.04. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES Chair Throop performed the first and second reading of Ordinance No. 93-006 by title only. SCHLANGEN: I move adoption of Ordinance No. 93-006. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 4. SIGNATURE OF AGREEMENT WITH WASHINGTON COUNTY JUVENILE DEPARTMENT Before the Board was an agreement with Washington County Juvenile Department for residential treatment services. SCHLANGEN: I move approval of the agreement with Washington County Juvenile Department upon the signature of Washington County. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES MINUTES PAGE 2 3-03-93 6-V M 0120-1161 DECISION ON MENTAL HEALTH EMPLOYEE TERMINATION Before the Board was the decision on a Mental Health employee's termination. An open hearing had been conducted on the appeal of John Summerville's termination the prior week. Mr. Summerville was not in attendance this morning. Tom Throop said that it was important that the action of the Mental Health Director be sustained. He stated that the employee had provided very serious misinformation on his job application and that the employee did not follow very specific directions from supervisors in the Mental Health Department as they related to an environmental problem at the facility where he worked. Commissioner Throop also pointed out that the employee did not tell the truth to supervisors on the job and that he probably operated a motor vehicle without a license while performing some county responsibilities. Nancy Pope Schlangen said she agreed with the discharge of John Summerville. SCHLANGEN: I move that we uphold the discharge of John Summerville. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES DECISION ON PUBLIC WORKS EMPLOYEE TERMINATION Before the Board was the decision on the termination of Kimberly Miller, a Public Works employee. Kimberly Miller was in the audience. An appeal hearing had been held by the Board the previous week. Nancy Pope Schlangen said she would like to uphold the discharge of the Public Works employee. After reviewing the travel expense sheets of Kimberly, it showed that Kimberly was not making deposits in a timely manner. Kimberly knew the rules and had read and signed copies of the procedures to indicate her understanding of the procedures. Nancy pointed out that there were several discrepancies on Kimberly's travel expense sheets, claiming mileage on days she did not make deposits. Although Kimberly claimed she crossed out any mileage for trips she did not make, Commissioner Schlangen said she had copies of Kimberly's travel expense sheets for the past six months where she did claim mileage for trips to the bank when there were no deposits made. Tom Throop said he concurred with Commissioner Schlangen. He agreed that there were other employees in the department that held deposits for short periods of time, for example, holding a Friday deposit until Monday. However, the serious nature of MINUTES PAGE 3 3-03-93 a 10. 11. 12. 0120-1163 APPOINTMENTS OF BOB HOAR, ERNIE DECORTE, AND PARKER JOHNSTON TO EXTENSION SERVICE BUDGET COMMITTEE Before the Board was the appointment of Bob Hoar, Ernie DeCorte, and Parker Johnston to the Extension Service Budget Committee, and appointment of Carl Juhl as an alternate member. SCHLANGEN: I move appointment. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES REAPPOINTMENT OF PAT MAHONEY TO THE RIVER FOREST ACRES SPECIAL ROAD DISTRICT BOARD OF DIRECTORS Before the Board was the reappointment of Pat Mahoney to the River Forest Acres Special Road District Board of Directors. SCHLANGEN: I move reappointment of Pat Mahoney. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES SIGNATURE OF ORDER NO. 93-090 Before the Board was Order No. 93-090 for sale of certain real property to Johnnie E. Ertle III and signature of bargain and sale deed. Brad Chalfant explained that this action would allow the closing of property located at 9th and Reed Market, which the Board had accepted earnest money on last year. SCHLANGEN: I move signature of Order No. 93-090. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES ORDER NO. 93-091, AMENDING ORDER NO. 93-081, BUDGETED CASH TRANSFERS Before the Board was Order No. 93-091, amending Order No. 93- 081. A cash transfer of $500 needed to be deleted. MINUTES PAGE 5 3-03-93 wo IM 0120-1162 an employee holding multiple deposits for weeks at a time, amounting to figures of more than $1,000, is very serious, and Commissioner Throop felt this was mishandling public funds. There was also a letter in the employees own handwriting that indicated that this practice would be discontinued. Following that letter, it was done again. Commissioner Throop concurred that false information had been provided on reimbursement records and felt that he had no choice but to uphold the decision of the Public Works Director to terminate the employee. SCHLANGEN: I move that we uphold the discharge of Kimberly Miller. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board was consideration of accounts payable vouchers in the amount of $230,303.37. SCHLANGEN: I move for approval of signature upon review. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR COMMUNITY_ CORRECTIONS EMPLOYEES Before the Board was an out-of-state travel request for three Community Corrections employees: Brad Mulvihill, Roland Gangstee, and Gary Giersdorff. They will be attending a national training conference entitled, "Community Corrections Saving Dollars and Lives." SCHLANGEN: THROOP: VOTE: I move approval of the Community Corrections Conference to include Brad Mulvihill, Roland Gangstee, and Gary Giersdorff upon review. Second. SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES MINUTES PAGE 4 3-03-93 ©120-x.164 SCHLANGEN: I move signature of Order No. 93-091. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 13. SIGNATURE OF MYLAR FOR FOREST HILLS PHASE I Before the Board for signature was a mylar for Forest Hills Phase I. SCHLANGEN: I move signature. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 14. SIGNATURE OF ORDER NO. 93-083 AUTHORIZING THE REFUND OF TAXES Before the Board was Order No. 93-083, authorizing the refund of taxes. Tom Throop noted the total refund amount is $56.27, with a high of $34.83 and a low of $1.46. SCHLANGEN: I move signature of Order No. 93-083. THROOP: I second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES 15. SIGNATURE OF ORDER NO. 93-092 AMENDING ORDER NO. 93-057 CHANGING HEARING DATE FOR BLUE EAGLE ROAD VACATION Before the Board was Order No. 93-092, changing the hearing date for the Blue Eagle Road Vacation from March 24 to March 31. SCHLANGEN: I move signature of Order No. 93-092 amending Order No. 93-057. THROOP: I second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED THROOP: YES MINUTES PAGE 6 3-03-93 DATED this 31LK day of Board of Commissioners of Deschute I 0120-1165 1993, by the County, Oregon. Tom Throop, 9air 46-� 'P6 A �- j E Nancy Pop c angen, Commis 'oner ATTEST: Recording Secretary B. H. Slaughter, Commissioner MINUTES PAGE 7 3-03-93