1993-32131-Minutes for Meeting June 30,1993 Recorded 9/1/199393-32131
Y.
MINUES
DESCHUTES COUNTY BOARD OF COMMISISONERS
June 30, 1993'
Chair Throop called the meeting to order at 10:06 a.m.oar
members present were Tom Throop and Barry H. Slaughter. Also in
attendance were Rick Isham, Legal Counsel; Bruce White, Assistant
Legal Counsel; Karen Green, Community Development Director; Greorge
Read, Planning Director; Frank Moore, Mental Health Director; Susan
Mayea, Board of Commissioners Program Manager; and Michael A.
Maier, Deschutes County Administrator.
1. PUBLIC HEARING• ORDINANCE 93-034 TO AMEND TITLE 18, SECTION
18.60 (RR -10 ZONE) AND 18.120.020 (NONCONFORMING LOT SIZES) TO
ALLOW DIVISION OF PROPERTIES INTO PARCEL SIZES NO LESS THAN AN
ACRE IN SIZE IF AFFECTED BY NEW ARTERIAL ROAD RIGHTS-OF-WAY
Before the Board was a public hearing on Ordinance 93-034 to
amend Title 18, Section 18.60 and 18.120.020. Rick Isham gave
the staff report. He stated this affected one large lot which
was located in Deschutes River Woods subdivision area and was
being split into two pieces by the Brookswood Blvd. He
identified the zone as RR -10 and stated the piece remaining on
the other side of the 80 -foot arterial right-of-way would be
approximately 3 acres. He stated it was difficult to maintain
one property when split by an arterial, most lots in the area
were 10 acres and smaller, and that there was no change in the
overall land use pattern in the area. At the present, only
one lot in the county would be affected but there could be
lots in the future that would qualify, as this was a general
provision. To qualify there would have to be similar
circumstances with a large portion of an existing legal lot of
record separated by an arterial.
Chair Throop stated those were narrow circumstances and that
if such a thing occured in the future, it would probably be
warranted. He then opened the public hearing. Since there
was no one wishing to testify, the public hearing was closed.
SLAUGHTER: Move passage of ordinances to ammend title 18,
section 18.60 (RR -10 zone) and 18.120.020
(nonconforming lot sizes) to allow division of
properties into parcel sizes no less than an
acre in size if affected by new arterial road
rights-of-way.
THROOP: This is an ordinance and we have to do first
and second reading by title only, let's assume
that's the motion. I will second the motion.
�v�1C4
6/30/93 MINUTES PAGE 1 �'- Jr 1993
2.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Chair Throop then gave the first and second reading of
Ordinance 93-034.
SLAUGHTER: I move approval.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
VIDEO POKER ECONOMIC DEVELOPMENT GRANT APPLICATION FROM COIC
Before the Board was consideration of a video poker economic
development grant application from the Central Oregon Economic
Development Council. Carol Woodard, Executive Director of
Central Oregon Economic Development Council, updated the Board
on the regional economic development organization. She stated
that during the last year the Central Oregon Economic
Development Council had emerged as a highly sophisticated
marketing organization with their goal being to diversify the
economy and bring family -wage jobs to the community. COEDC
has divided into four different working groups/task forces:
the internal task force, partnership task force, marketing
task force, and information task force.
The marketing task force and information task force worked on
a fact book project. She stated it was necessary to position
Central Oregon in the market thus attracting qualified firms
that provide diversification. This has become very
competitive with the primary market being in California. She
stated California would soon take care of their problems
limiting the window of opportunity and that Bend's position
needed to be identified in the marketplace with emphasis on
the quality of life provided here. Therefore, a new factbook
needed to be designed. She also pointed out that the book
needed to be of such a nature that it could be updated easily.
This project would require much time and creativity. The
actual cost of the fact book would be approximately $10,000
more than the $30,000 initially proposed. Part of that would
be funded through scholarships from COCC. Carol stated this
was in the first concept stage with the concept being accepted
by the two task forces and that it was going forward. Their
goal is to set the Central Oregon community apart from other
communities using quality of life as the theme. The quality
of life would be emphasized as a business asset and not
something that happens after 5 p.m.
Carol questioned if extra funding was available from the video
6/30/93 MINUTES PAGE 2
3.
poker fund. Chair Throop said the application would need to
be ammended and that a total project cost also should be
included. The ammended application would be considered at a
future County Commission meeting. Carol said she would
probably request $40,000 which would include $10,000 for
intern help and $30,000 for the professional fees. She
explained that COED would match half and would request the
video fund to match the other half.
Chair Throop clarified that COED Is primary focus clearly would
be to put information together that prospects could have in
making a relocation and how to package it. Mike Maier
suggested a date not be set for consideration of the amended
application until after the Legislature had made decisions on
the issue of video poker funds distribution.
After further discussion, Carol suggested that the Board go
ahead and approve her original request and Carol would later
submit a subsequent additional request based on the Board
findings. Chair Throop stated he was comfortable entertaining
approval of the $10,000 out of the lottery pot with future
internal discussions with COED, recognizing that there was an
additional $5,000 needed and attempting to obtain
participation from the other two counties and possibly
entertaining a subsequent request. Mike Maier stated the
other counties had not allocated their video lottery dollars
and that Crook and Jefferson counties should be in a good
position to give financial support.
SLAUGHTER: I move approval of $10,000 in video poker
economic development grant application from
Central Oregon Economic Development Council.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Chair Throop stated that Susan Mayea would contact them
regarding any subsequent applications.
CORRECTION OF WARRANTY DEED FOR MICHAEL J. TENNANT
Before the Board was consideration of correction of warranty
deed for Michael J. Tennant. Rick Isham explained that this
document was to correct a previous description. Chair Throop
explained that Larry Rice was ill but that he had discussed
the matter thoroughly with Chair Throop and that it was a very
routine matter.
SLAUGHTER: I move correction to warranty deed for Michael
J. Tennant.
6/30/93 MINUTES PAGE 3
4.
5.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
CORRECTION TO DECLARATION OF DEDICATION ON BUTLER MARKET ROAD
FOR ALINE I. MCEUEN
Before the Board was consideration of correction of
declaration of dedication on Butler Market Road for Aline I.
McEuen. Chair Throop stated this was a matter similar to the
above.
SLAUGHTER: I move correction to declaration of dedication
on Butler Market Road for Aline I. McEuen.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
AMENDMENTS #35 AND #36 TO 1991-93 MENTAL HEALTH INTER-
GOVERNMENTAL AGREEMENT #09-001
Before the Board were amendments 35 and 36 to the 1991-93
Mental Health Intergovernmental Agreement #09-001. Frank
Moore provided the staff report. He said that Amendment 35
was payment for an individual requiring services through the
activity centers and for transportation in the amount of
approximately $2,600. He said also included in this was a
$2,000 increase in the DUII limitation. He explained that
Amendment #36 would allow funds to be continued through
September 28, 1993, if the Legislature does not adopt a budget
by July 1, 1993, in the a.m.
SLAUGHTER: I would move approval of Amendments #35 and
#36 to 1991-93 Mental Health Intergovernmental
Agreement #09-001.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
6. SIGNATURE OF CHILDREN'S TRUST FUND CONTRACT TO RECEIVE $12,000
FOR TEEN PARENT PROGRAM
Before the Baord was consideration of Children's Trust Fund
contract to receive $12,000 for the Teen Parent Program.
Frank Moore explained that this grant would continue the teen
parent services and would support the Bend, La Pine, and
6/30/93 MINUTES PAGE 4
7.
Redmond teen parent programs as a portion of the services
provided by the Mental Health Department.
SLAUGHTER: I move signature on Children's Trust Fund
contract to receive $12,000 for Teen Parent
Program.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
PUBLIC HEARING: ORDINANCE 93-012 AMENDING TITLE 17 OF THE
COUNTY CODE
Before the Board was consideration of Ordinance 93-012
amending Title 17 of the County Code, the Deschutes County
subdivision/partition ordinance and declaring an emergency.
George Read stated that the document was not ready but that he
would provide a staff report and go ahead with the public
hearing. George stated that a prior staff report and public
hearing had already been conducted on this issue. He said the
hearing had been reopened because of a few changes that were
being made, consisting primarily of language changes.
George outlined the three areas of change. The first area was
that of access to partitions. He said this ordinance would
change Forest Service and BLM approval and that partitions off
easements had not been allowed since 1981 but many variances
for partitions off easements had occurred. He said the
Planning Commission recommendation was to not allow partitions
off easements.
Bruce White explained that in many cases it was difficult to
determine the scope of the easement and that private easements
were basically private agreements between the private parties
to the lands involved. He said it was difficult to determine
whether the scope of the easements would allow for additional
access -way by new people or new parcels not part of the
property at the time. Because of those difficulties, they
wanted to make sure that those given permission to have an
additional piece of property would actually have access.
Rich Isham asked about the use of the word "permanent" in
dealing with the Forest Service and BLM permits. Bruce said
that the intent was to say it would be OK to create new lots
if they know they can be accessed. George Read answered that
the "permanent" wording was intentional.
George next referred to the issue of primary access roads. He
said there had been a problem determining whether the off-site
road improvements to a subdivision should be to County
standards. Currently on-site improvements to subdivisions
6/30/93 MINUTES PAGE 5
must be to County standards. H
standard should be off site, i.
improvement, and then to where.
roads are not to county standards
not allow access to roads that we
and his recommendation was that
County collector or arterial.
e questioned what the road
e. dirt road, the level of
He said most rural county
He said the intent was to
re not up to some standard
roads be to standards of a
George stated that his goal today was to obtain the Board's
direction on a concept and then staff would determine how to
define the terms. He stated that many terms were defined but
primary access was not.
George then discussed lot line adjustments. He said he
supported Rick Isham's proposal of lot line adjustments but
that it created more work. He said presently there was not
clear language on how to treat lot line adjustments and that
he proposed requiring a plat any time a lot line adjustment
involved a platted piece of property. Rick clarified that
what had been done was in an attempt to simplify legal
descriptions. He said that a problem would be increased cost
to the public because they would be required to obtain a new
meets and bounds description, a mylar prepared, and then
recorded. He stated it made "ultimate sense" to replatt.
Bruce White said that there have been issues with platted
subdivision and lot line adjustments. He said title companies
had questions as to what lot was being insured since the plat
showed one thing and there was nothing in record to show that
it was different than what the plat was.
George Read agreed that there were numerous compelling
arguments in favor. He stated the arguments against would be
that it had not been required in the past and it would require
signing many more plats before the County Commissioners; he
estimated about 50 more per year. There would also be
noticing, the cost of an application fee (possibly $100-$200
range in addition to the current $100), and an increased
workload in the Planning Department.
Rick Isham stated lot line adjustments were more complicated
than bare land subdivisions and that it was easier to do a
three lot subdivision than a three -lot lot line adjustment
where development had already occurred on the property. He
said this was a very technical area and needed good
regulations.
Chair Throop opened the public hearing. Being no testimony,
the public hearing was closed.
It was determined that the entire ordinance would be scheduled
for July 14 for a decision.
6/30/93 MINUTES PAGE 6
J .4 3 .A.. <_ .
8. SIGNATURE OF ORDER 93-156 CANCELLING UNCOLLECTIBLE PERSONAL
PROPERTY TAXES
Before the Board was Order 93-156 cancelling uncollectible
personal property taxes. Chair Throop stated the Board had
met with Treasurer Rastovich last week and the Treasurer had
proposed a number of small personal property tax accounts
which were uncollectible. He said the Board had the authority
to cancel these taxes so that they were not carried on the
books and that County resources were not expended attempting
to collect these uncollectible accounts. He explained that
this had been done in the past.
SLAUGHTER: I move signature on Order 93-156 cancelling
uncollectible personal property taxes.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
9. PARTITION PLAT FOR MP -93-3 FOR ED WILLARD, SUNRAY INC.
Before the Board was signature of partition plat for MP -93-3
for Ed Willard, Sunray Inc., for property located in the
Sunriver Business Park.
SLAUGHTER: I would move we sign partition plat for MP -93-
3 for Ed Willard, Sunray Inc., property
location in Sunriver Business Park.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
10. ORDINANCE 93-015 AMENDING THE JOINT MANAGEMENT AGREEMENT
BETWEEN DESCHUTES COUNTY AND THE CITY OF BEND
Before the Board was signature of Ordinance 93-015 amending
the Joint Management Agreement between Deschutes County and
the City of Bend with respect to the Bend Urban Area and
declaring an emergency.
Karen Green provided the staff report. She stated the
agreement had been revised and discussed at length with City
and County staff and reviewed by Rick Isham for the County and
Ron Marceau for the City. She stated the document was now
ready for signature.
SLAUGHTER: I move we pass Ordinance 93-015 amending the
,Joint Management Agreement between Deschutes
6/30/93 MINUTES PAGE 7
11.
County and the City of Bend with respect to
the Bend Urban Area, declaring an emergency.
THROOP: We need to do that as a first and second
reading by title only. I'll second the motion
for first and second reading by title only.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Chair Throop gave the first and second reading of Ordinance
93-015.
SLAUGHTER: I would move we pass Ordinance 93-015.
THROOP: Second the motion.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
SUNRIVER INCORPORATION PETITIONS
Before the Board was acceptance of the Sunriver Incorporation
petitions. Rick Isham stated that the petitions had been
received initiating the question of the formation of the area
described as the City of Sunriver. The petitions were
delivered to the Board, traferred to the County Clerk for
verification of signature, the signatures were verified, and
the required number of signatures were contained on the
petitions. He stated the next step in the process was the
scheduling of public hearings on the question of formation of
the city.
SLAUGHTER: I move we accept Sunriver Incorporation
petitions.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Tom Throop stated he had sent a letter to the Sunriver
Incorporation Committee indicating that this would be an
agenda item on Wednesday, September 8, for discussion and
agreement to a timetable.
It was agreed that the Sunriver Incorporation would be an
agenda item for discussion on September 8, 1993.
6/30/93 MINUTES PAGE 8
12. DISCUSSION OF BLACK BUTTE RANCH PERS ELECTION
Before the Board was discussion of the Black Butte Ranch
Public Employee Retirement System election. Rick Isham stated
that an election was made to allow employees of the district
to participate in PERS. He stated there were two choices; the
fire and police going to PERS or their doing better through an
independent program. He stated there was an issue with the
PERS representatives regarding administrative employees. He
explained that the decision as to whether or not to put
administrative employees in PERS is descretionary on the part
of the governing body but not descretionary on the part of
fire and police. He said the election that was made at the
time of formation was to participate fully in PERS.
He said the Black Butte Advisory Committee wanted to eliminate
the administrative category for PERS. He said this had not
been done in any other county service district and would be a
policy direction change for the County. He stated that the
County would have to change the election to eliminate the
administrative category for this district and that change may
not be approved by the PERS board. He stated this would be a
long process and the County would need to discuss this fully
with Black Butte Ranch, after which a petition would need to
be put together.
Chair Throop said he would contact Black Butte Ranch
representatives and explain that this would not be an easy
issue and would require sitting down and working through the
process. He felt that a meeting could be arranged for
sometime in August to discuss issues.
13. SIGNATURE OF ORDER 93-157 TRANSFERRING LAND SALE MAINTENANCE
FUNDS
Before the Board was signature of Order 93-157 transferring
land sale maintenance funds.
SLAUGHTER: I would move signature of order 93-157
transferring land sale maintenance funds.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
14. SIGNATURE OF ORDER 93-155 AUTHORIZING THE NOTICE OF HEARING
DATE FOR SWALLEY IRRIGATION DISTRICT FORMATION
Before the Board was signature of
notice of the hearing date for the
formation petition. Bruce White
irrigation company in the County.
6/30/93 MINUTES PAGE 9
Order 93-155 authorizing the
Swalley Irrigation District
said Swalley was the only
He said there were several
15.
16.
17.
advantages for becoming a district. Therefore he had come
before the Board to authorize an actual hearing date for the
petition to be heard and to authorize publication. The date
was proposed for August 4, 1993.
SLAUGHTER: I move signature on Order 93-155 authorizing
notice of hearing date for the Swalley
Irrigation District formation petition.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
ORDER CLOSING OUT LIBRARY TRUST AND AGENCY ACCOUNT
Before the Board was Order 93-160 directing and authorizing
the Deschutes County Treasurer to close the Library Trust and
Agency Fund and pay the proceeds of the fund to the Deschutes
County Public Library Foundation. Mike Maier stated that in
the future when individuals desired to make contributions to
the library, they could make them direct to the foundation.
SLAUGHTER: I'd move we close out the Library Trust Agency
account.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
LIQUOR LICENSE RENEWAL FOR MT. BACHELOR
Before the Board was signature of liquor license renewal for
Mt. Bachelor Inc., Sunrise Lodge.
SLAUGHTER: I would move approval of liquor license
renewal for Mt. Bachelor Inc. Sunrise Lodge.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
SIGNATURE OF MP -92-28 LARRY AND BARBARA SHARPF
Before the Board was signature of MP -92-28 for Larry and
Barbara Sharpf.
SLAUGHTER: I would move signature on MP -92-28 for Larry
and Barbara Sharpf.
6/30/93 MINUTES PAGE 10
18.
19.
20.
41
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of accounts payable vouchers in
the amount of $584,934.63.
SLAUGHTER: I move approval of accounts payable vouchers
subject to review.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
RESOLUTION 93-061 ADOPTING INVESTMENT POLICY FOR DESCHUTES
COUNTY
Before the Board was signature of Resolution 93-061 adopting
the investment policy for Deschutes County, Oregon. Chair
Throop stated that the Board had worked closely with the
Treasurer and Mike Maier in formulating this investment policy
and reviewed the final draft last week.
SLAUGHTER: I would move approval of Resolution 93-061
adopting the investment policy for Deschutes
County, Oregon.
THROOP: Second.
Under discussion Chair Throop stated the Board felt it was
necessary to have a document to explain the investment policy
to the public.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
CONSERVATION EASEMENT FOR DIANE REED FOR PROPERTY ADJACENT TO
LITTLE DESCHUTES RIVER
Before the Board was signature of the conservation easement
for Diane Reed for property adjacent to the Little Deschutes
River located on Huntington Road.
SLAUGHTER: I move signature of conservation easement for
Diane Reed for property adjacent to Little
Deschutes River.
6/30/93 MINUTES PAGE 11
21.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
ORDINANCE 93-032 AMENDING SECTION 13.28.070 OF DESCHUTES
COUNTY CODE CUSTOMER BILLING
Before the Board was signature of Ordinance 93-032, an
ordinance amending section 13.28.070 of the Deschutes County
Code, customer billing, to prohibit the itemization of
disposal and recycling costs on a customer billing and
declaring an emergency.
Rick Isham explained that the rates for a collection
franchisee are based on estimates based upon data available
regarding the cost of collection, disposal, and recycling.
Those rates may not reflect the exact dollar amounts and could
be misleading. This ordinance states that a bill may not be
itemized. Larry Rice has reviewed and approved the language.
Rick said that in the Bend area there was one franchisee who
bills a flat rate and one that itemizes. He stated this plan
was discussed previously at Solid Waste Advisory Committee
meetings and that it was a known issue.
Chair Throop said the City of Bend had done the same as this
ordinance and that the policy issue was well known and pretty
well worked through. He said that Bend Garbage and the
recycling people support this issue but that Dick Brownrigg
was not enthusiastic but would go along. Chair Throop pointed
out that no one from the garbage haulers were present which
indicated the acceptance of this issue.
SLAUGHTER: I'll move signature on Ordinance 93-032
amending section 13.28.070 of Deschutes County
Code Customer Billing. First and second
readings by title only.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Chair Throop then gave the first and second readings of
Ordinance 93-032.
SLAUGHTER: I move signature on Ordinance 93-032.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
6/30/93 MINUTES PAGE 12
22.
23.
THROOP: YES
APPOINTMENTS TO THE LIBRARY BOARD
Before the Board were the appointments of Carole Borah,
Margaret Queary, and Jim Slothower to the Library Board of
Trustees.
SLAUGHTER: I move that we appoint Carole Borah, Margaret
Queary, and Jim Slothower to the Library
Board.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
RESOLUTION 93-062 SUPPORTING COMMUNITY CONSERVATION CORPS
OPERATING FACILITIES AT FORMER COTEF
Before the Board was signature of Resolution 93-062 supporting
the joint cooperation of the Community Conservation Corps and
establishment of operating facilities at the former COTEF
facility.
SLAUGHTER: I wholewheartedly recommend approval of
Resolution 93-062 supporting the Community
Conservation Corps and establishment of
operating facilities at the former night
vision site.
THROOP: Second the motion for discussion.
George Read stated this could be problematic as it was zoned
EFU and the transition from federal land would put it under
land use requirements with potentially a goal exception being
required. Mike Maier stated that Dennis Maloney, Community
Corrections Director, was aware of the zoning issue and that
the mechanism they would be working with would keep it under
federal, Army, or National Guard use, and they would still be
the primary owner with the County operating the facilities
under their auspices.
Chair Throop said this information may or may not make a
difference and that it was recognized this may be a potential
zoning question. He said it would not surprise him if the
Department of Defense spent $50 million for the facility and
that there must be some use for it. If it stayed in federal
or state ownership, there might or might not be a land use
issue but that was a future decision. He said it was an
outstanding opportunity that should be explored.
VOTE: SCHLANGEN: EXCUSED
6/30/93 MINUTES PAGE 13
SLAUGHTER: YES
THROOP: YES
24. RESOLUTION 93-063, TRANSFERRING APPROPRIATIONS WITHIN VARIOUS
FUNDS OF THE 1992-93 DESCHUTES COUNTY BUDGET
25.
Before the Board was signature of Resolution 93-063
transferring appropriations within various funds of the 1992-
93 Deschutes County Budget and directing entries. Mike Maier
explained that it was necessary to transfer appropriations
within various funds of the Deschutes County Budget. It was
determined that the Board would meet further today at 3:20
p.m. to discuss appropriations.
SLAUGHTER: I move approval of Resolution 93-063
transferring appropriations within various
funds of the 1992-93 Deschutes County Budget.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
ORDER 93-158 TRANSFERRING CASH WITHIN VARIOUS FUNDS OF THE
1992-93 DESCHUTES COUNTY BUDGET
Before the Board was an order transferring cash within various
funds of the Deschutes County 1992-93 Fiscal Year Budget and
directing entries.
SLAUGHTER: I move approval for Order 93-158 transferring
cash within various funds of the 1992-93
Deschutes County Budget.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
26. RESOLUTION 93-065, A WAIVER OF BID BONDS AND ORDINANCE 93-035,
AN AMENDMENT TO PREQUALIFICAITON REQUIREMENTS FOR NEW
CORRECTIONS FACILITY
Before the Board was signature of waiver of bid bonds and
amendment to prequalification requirements for the new
correctional facility. Rick Isham explained that the final
contract with Hoffman was approved one week ago and that over
the past week a process was developed by which the
subcontracts would be awarded and the contract language would
be determined in order to meet Chapter 279 requirements.
During this time, it was determined that Hoffman was the agent
for prequalification of contracts and they would be issuing
6/30/93 MINUTES PAGE 14
numerous subcontracts for different specialties of work
requiring a different process than a general contract. As a
result, nonprequalified bidders will be allowed to bid the
project and then be qualified after demonstrating to Hoffman
that they have the ability to do the work.
He explained that Resolution 93-065 exempted bidders from the
requirement to post a bid bond when submitting bids on the new
Deschutes County Correctional Facility, and the ordinance
modified prequalification procedures.
SLAUGHTER: I move approval of waiver of bid bonds and
amendment to prequalificaion requirements for
the new Corrections Facility.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Rick Isham stated that the first motion should be approval of
Resolution 93-065 (the bid bond decision).
SLAUGHTER: I move approval of 93-065.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
SLAUGHTER: I move first and second reading of Ordinance
93-035.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
Chair Throop then gave the first and second reading of
Ordinance 93-035 by title only.
SLAUGHTER: I move approval of Ordinance 93-035.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
6/30/93 MINUTES PAGE 15
s
27. MYLAR FOR STONEHEDGE SOUTH, PHASE ONE
Before the Board was signature of a mylar for Stonehedge
South, Phase one.
SLAUGHTER: I move signature on mylar for Stonehedge
South, Phase One.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
28. APPOINTMENT OF FRED BECKER TO REDMOND URBAN AREA PLANNING
COMMISSION
Before the Board was appointment of Fred Becker to the Redmond
Urban area Planning Commission.
SLAUGHTER: I move appointment of Fred Becker to the
Redmond Urban Area Planning Commission.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
29. ORDER 93-159 TRANSFERRING FUNDS FROM JAIL CONSTRUCTION FUND #1
TO FUND #2
Before the Board was Order 93-159 transferring funds from Jail
Construction Fund #1 to Jail Construction Fund #2. Mike Maier
explained that the jail construction fund #1 was no longer
needed and he requested transfer of the balance of cash from
fund #1 to fund #2.
SLAUGHTER: I move approval of Order 93-159.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
30. TAX REFUND ORDER 93-138 AND TAX REFUND OREDER 93-139
Before the Board was Order 93-138 authorizing the refund of
taxes in the amount of $844.92 and Order 93-139 in the amount
of $275.46. Chair Throop stated these were overpayment
refunds.
6/30/93 MINUTES PAGE 16
SLAUGHTER: I move approval of Order 93-138 and Order 93-
139.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
31. AUTHORIZATION OF SIGNATURE OF ORDER TO ELIMINATE JAIL
CONSTRUCTION FUND #1
Before the Board was consideration of authorization of
signature for an order to eliminate the jail construction fund
#1. Rick Isham brought this subject to the Board explaining
that this would be necessary to prevent its being carried into
the next fiscal year.
SLAUGHTER: I would move the signature of an order
eliminating Jail Construction Fund #1.
THROOP: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
THROOP: YES
The Board of Commissioners meeting was then recessed until 3:20
p.m.
CONVENING AS GOVERNING BODY OF DESCHUTES COUNTY 9-1-1 COUNTY
DISTRICT SERVICE
32. SIGNATURE OF RESOLUTION 93-064 TRANSFERRING APPROPRIATION
WITHIN 1992-93 BUDGET
Before the Board was Resolution 93-064 transferring
appropriations within the 1992-93 budget.
SLAUGHTER: I would move we approve Resolution 93-064.
THROOP:
VOTE:
6/30/93 MINUTES
Second.
SCHLANGEN: EXCUSED
SLAUGHTER YES
THROOP: YES
PAGE 17
DATED this &&Ol day of
of Commissioners of Deschutes C
ATTEST:
Recording Secretary
6/30/93 MINUTES PAGE 18
1993, by the Board
O egon.
Chair
Nancy Pope hl ngen, ommissione
4 " tW"WL'l&I-r
Barry H. Slaughter, Commissioner