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1993-33055-Minutes for Meeting June 16,1993 Recorded 9/16/19930128-0043 93-33®;!5 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS June 16, 1993 Chair Throop called the meeting to order at 10:03 a.m. Board members in attendance were Tom Throop, Nancy Pope Schlangen and Barry Slaughter. Also in attendance were Mike Maier, County Administrator; Rick Isham, Legal Counsel; Larry Rice, Public Works Director; Frank Moore, Mental Health Director; Florence Torrigino, Health Department Director; George Read, Planning Director; Brad Chalfant, Property Management; Bruce White, Assistant Legal Counsel and Dale Van Valkenburg, Planner. 1. CONSENT AGENDA Consent agenda items before the Board were: 1) acceptance of easement from Burlington Northern Railroad for improvement of Reed Road Crossing in LaPine; 2) contract award to Bend Aggregate & Paving for Ward Road; 3) reappointment of Loren Irving and Jim Bussard to the Deschutes River Mitigation & Enhancement Committee; 4) reappointment of Jim Noteboom and Chuck Schonneker to the Deschutes Basin Resource Committee and 5) letter of understanding for the Unger family land exchange with the county. SCHLANGEN: I move approval of consent agenda items 1-5. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 2. CONTRACT WITH HOFFMAN CONSTRUCTION COMPANY FOR NEW CORRECTIONAL FACILITY Before the Board was a contract with Hoffman Construction Company for the new correctional facility. Greg Brown reported Hoffman Construction Company was selected by the committee that reviewed the proposals. Greg Brown reported the contract was ready except for one issue that needs to be worked out between the insurance agents and legal counsel. He recommended the Board approve the contract subject to review. SCHLANGEN: SLAUGHTER: MINUTES PAGE 1 I move approval of contract for Hoffman Construction Company upon review. Second. ryp JUNE 16, 1993 Sc- '� 199 3. 4. VOTE: SCHLANGEN: YES 0128-0044 SLAUGHTER: YES THROOP: YES ORDER NO. 93-151, COLLECTION_ RATES IN THE BEND UNINCORPORATED AND RURAL AREAS Before the Board was Order No. 93-151, collection rates in the Bend unincorporated and rural areas. Larry Rice reported working with the collectors, a rate consultant, the cities and the Solid Waste Advisory Committee for the last two and a half months to come up with rates. Larry informed the Board that the only rates left to be established later will be the Redmond Urban Unincorporated area. SLAUGHTER: I move approval of signature of Order No. 93- 151, collection rates in the Bend unincorporated and rural areas. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES CONVENE AS 9-1-1 COUNTY SERVICE DISTRICT GOVERNING BODY Before the Board was a public hearing for consideration of Resolution No. 93-044, levying taxes and making appropriations, and Resolution No. 93-045, adopting 9-1-1 Service District budget for fiscal year 1993-94. Susan Mayea reported there were no changes from the budget approved by the Budget Committee. She reported their tax base for 1993-94 will be $473,428. The serial levy they were seeking was in the amount of $397,000 for a total tax levy of $870,428. Chair Throop opened the public hearing. There being no testimony, the public hearing was closed. SCHLANGEN: I move signature of Resolution No. 93-044, levying taxes and making appropriations, and Resolution No. 93-045, adopting 9-1-1 Service District budget for fiscal year 1993-94. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES MINUTES PAGE 2 JUNE 16, 1993 5. 6. 0128-0045 CONVENE AS BLACK BUTTE RANCH SERVICE DISTRICT GOVERNING BODY Before the Board was a public hearing for consideration of Resolution No. 93-046, levying taxes and making appropriations, and Resolution No. 93-047, adopting Black Butte Ranch Service District budget for fiscal year 1993-94. Susan Mayea reported there were no changes from the approved budget to the adopted budget. The Black Butte Ranch has a $365,000 tax levy, but they have never levied the full amount. Susan reported they are levying $200,000 this year for their tax base. Chair Throop opened the public hearing. No testimony was presented. The public hearing was closed. SCHLANGEN: I move signature of Resolution No. 93-046, levying taxes and making appropriations, and Resolution No. 93-047, adopting Black Butte Ranch Service District budget for fiscal year 1993-94. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES CONVENE AS E%TENSIONA-H SERVICE DISTRICT GOVERNING BODY Before the Board was a public hearing for consideration of Resolution No. 93-048, levying taxes and making appropriations, and Resolution No. 93-049, adopting Extension & 4-H Service District Budget for fiscal year 1993-94. Susan Mayea reported no changes in this budget from the approved to the adopted amount. She reported there was no increase in the tax base except for the statutory 6%. Chair Throop opened the public hearing. No testimony was presented, therefore the public hearing was closed. SCHLANGEN: I move signature of Resolution No. 93-048, levying taxes and making appropriations, and Resolution No. 93-049, adopting Extension & 4- H Service District budget for fiscal year 1993-94. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES MINUTES PAGE 3 JUNE 16, 1993 0128-0046 RECONVENE AS DESCHUTES COUNTY BOARD OF COMMISSIONERS 7. PUBLIC HEARING: CONSIDERATION OF RESOLUTION NO. 93-054, LEVYING TAXES AND MAKING APPROPRIATIONS, AND RESOLUTION NO. 93-055 ADOPTING DESCHUTES COUNTY BUDGET FOR FISCAL YEAR 1993- 94 Before the Board was a public hearing for consideration of Resolution No. 93-054, levying taxes and making appropriations, and Resolution No. 93-055, adopting Deschutes County budget for fiscal year 1993-94. Nancy Pope Schlangen gave the Budget Officer report. She reported the contingency this year was $927,000 and for 1993-94 it would be $961,313. She reported the budget committee was optimistic about the beginning cash balance for 1993-94. Chair Throop opened the public hearing. There being no testimony, the public hearing was closed. SCHLANGEN: I move signature of Resolution No. 93-054, levying taxes and making appropriations, and Resolution No. 93-055, adopting Deschutes County budget for fiscal year 1993-94. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 8. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board were weekly accounts payable vouchers in the amount of $223,090.65. SCHLANGEN: I move approval upon review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 9. MAINTENANCE AGREEMENT WITH OREGON MICRO -IMAGING, INC. ON A CANON PC 80 AND CANON 780E Before the Board was a maintenance agreement with Oregon Micro -Imaging, Inc. on a Canon PC 80 and Canon 780E for the County Clerk's office. SCHLANGEN: I move approval of maintenance agreement with Oregon Micro -Imaging, Inc. MINUTES PAGE 4 JUNE 16, 1993 0128-004'7 SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 10. SIGNATURE ON MYLAR MP -93-7 FOR JERRY EISCHEN Before the Board for signature was mylar MP -93-7 for Jerry Eischen. SLAUGHTER: I move signature of mylar MP -93-7 for Jerry Eischen. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 11. RESOLUTION NO 93-056, APPROPRIATING NEW TELECOMMUNICATING GRANT FUNDS Before the Board was Resolution No. 93-056, appropriating new telecommunicating grant funds. Susan Mayea reported this was a Telecommunicating Grant with the Department of Energy for $8,000. The Community Development Department will receive $7,000 of this grant which will be used to purchase equipment to open a LaPine satellite office. The other $1,000 will go to the Assessor's office to purchase cellular phones so they can work out of Redmond as they assess that area. SCHLANGEN: I move signature of Resolution No. 93-056, appropriating new telecommunicating grant funds. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 12. REAPPOINTMENT OF RICHARD FERINE TO THE FOUR RIVERS VECTOR CONTROL DISTRICT Before the Board was reappointment of Richard Ferine to the Four Rivers Vector Control District. SCHLANGEN: I move reappointment. SLAUGHTER: Second. MINUTES PAGE 5 JUNE 16, 1993 13. 14. 15. 0128-0048 VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES SIGNATURE OF PERSONAL SERVICE CONTRACT WITH B.J. FOWLER FOR AUCTIONEERING SERVICES AT THE DESCHUTES COUNTY LAND SALE Before the Board was signature of a personal service contract with B.J. Fowler for auctioneering services at the Deschutes County Land Sale in the amount of $500. Brad Chalfant reported B.J. Fowler is an auctioneer and also has a real estate license. The land auction will be held on July 17, 1993. SCHLANGEN: I move signature of personal services contract. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES DENIAL TO REPURCHASE REAL PROPERTY BY MIKE CHASE Before the Board was the request to repurchase real property by Mike Chase. Brad Chalfant reported Mike Chase had contacted him to request repurchase of real property from the County in the name of Cable Communications, Inc. for $2,384. Brad reported the minimum bid set by the County for this property was $3,850 so there would be a loss of approximately $1,500. SCHLANGEN: I move denial of request to repurchase real property by Mike Chase. If the property does not sell at the land auction, the Board would consider his request then. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES UPDATE ON RAILWAY DEPOT APPLICATION Brad Chalfant, Property Management Specialist, reported Deschutes County made it through the first round of considerations. The State is now asking for financial analysis that is involved in this issue. He informed the Board that a proposal would be going to the State tomorrow, June 17, 1993. The State underestimated the cost of moving MINUTES PAGE 6 JUNE 16, 1993 1 0128-0049 the structures. He recommended Deschutes County not participate in the additional expenses involved in moving these structures. From the beginning it was understood that the State would move these structures a reasonable distance which was not specified. The State estimated the cost to be approximately $300,000. It appears that the cost would be substantially higher than the State anticipated and Deschutes County is not in a position to fund those additional costs. He felt the State should have gotten those estimates before starting this process. 16. SIGNATURE OF ORDER NO. 93-154, TRANSFERRING_ CASH WITHIN VARIOUS FUNDS OF THE DESCHUTES COUNTY 1992-93 BUDGET AND RESOLUTION NO 93-057, TRANSFERRING APPROPRIATIONS WITHIN DESCHUTES COUNTY 1992-93 BUDGET Before the Board was Order No. 93-154, transferring cash within various funds of the Deschutes County 1992-93 budget and Resolution No. 93-057, transferring appropriations within Deschutes County 1992-93 budget. Mike Maier reported that this should be the last cash transfer for the 1992-93 year. SCHLANGEN: I move signature of Order No. 93-154, transferring cash within various funds of the Deschutes County 1992-93 budget and Resolution no. 93-057, transferring appropriations within Deschutes County 1992-93 budget upon review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 17. SIGNATURE OF RESOLUTION NO. 93-058, APPROPRIATING NEW GRANT FUNDS FOR THE KIDS CENTER PROJECT Before the Board was Resolution No. 93-058, appropriating new grant funds for the Kids Center project. Susan Mayea reported this is a two year grant from the State Department of Human Resources, Children's Services Division, in the amount of $40,000 for each fiscal year. She reported the County has received $23,000 to date and it needs to be appropriated so it can be spent. The full amount has not yet been received because the grant started in October and there has not been a full year of funding. The remaining amount will be put in the 1993-94 fiscal year budget. SCHLANGEN: I move signature appropriating new Center project upo MINUTES PAGE 7 JUNE 16, 1993 nof Resolution No. 93-058, grant funds for the Kids review. 19. 0128-0050 SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES SIGNATURE OF INTERGOVERNMENTAL AGREEMENT TO PROSECUTE PUBLIC ASSISTANCE AND FOOD STAMP FRAUD Before the Board was an Intergovernmental Agreement- to prosecute public assistance and food stamp fraud. SCHLANGEN: I move signature of Intergovernmental Agreement. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES PUBLIC HEARING: CONSIDERATION OF EAGLE CREST DESTINATION RESORT MAPPING REQUEST Before the Board was a public hearing for consideration of the Eagle Crest Destination Resort mapping request. Dale Van Valkenburg gave the staff report. The issue before the Board was whether to proceed under the ordinances as proposed. Staff has reviewed the proposed ordinances and findings and feels that they appear to be workable. He recommended one minor change on page two of exhibit "A" needs to be made to clarify who will be identifying the high value crops in neighboring counties. Bruce White clarified the public hearing was limited to whether these ordinances adequately deal with the remand. Chair Throop opened the public hearing regarding Ordinances No. 93-029, 93-030 and 93-031. Bob Lovlien, representing Eagle Crest, reported that Eagle Crest requested this matter be brought before the Board. Glenn Cline, on behalf of James Gardner and Michael Humphries, requested the record be kept open until Monday, June 21, 1993. Chair Throop closed the public hearing. He reported the record will be left open until Wednesday, June 23, 1993, at 5:30 p.m. George Read pointed out the Planning Commission recommended the Board hear this issue. He also reported it was staff's MINUTES PAGE 8 JUNE 16, 1993 0128--0051 recommendation not to set a date until August or September for long range planning for further phases. Chair Throop stated the Board will make the decision on Wednesday, July,7, 1993. The Board will not take additional written communication after June 23, 1993, and no additional testimony will be taken after today. DATED this day of _, 1993, by the Board of Commissioners of DeschutAp County, Oregon. ATTEST: Recording Secretary Tom MINUTES PAGE 9 JUNE 16, 1993 0D.LV11C1