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1994-10670-Minutes for Meeting January 19,1994 Recorded 3/15/199494-1 00'70 0129--0008 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS"} January 19, 1994 23 Chair Schlangen called the meeting to order at 10:10 a.m. Bo'ar''- members in attendance were Nancy Pope Schlangen, Tom Throop, and Barry Slaughter. Also in attendance were Larry Rice, Public Works Director; Bruce White, Assistant County Counsel; Franz Rulofson, 4- H/Extension Service District; Sue Stoneman, Support Services Manager; Susan Mayea, Support Services Manager; Mike Maier, County Administrator; Brad Chalfant, Property Manager; Paul Blikstad, Planner; and Ralph Delamarter. 1. APPROVAL OF FOUR RIVERS VECTOR CONTROL DISTRICT WORK PLAN Before the Board was approval of the Four Rivers Vector Control District Work Plan. Bruce Landolt, Director and Manager of Four Rivers Vector Control District, reviewed the annual work plan with the Board of Commissioners. THROOP: I move approval of the Four Rivers Vector Control District Work Plan subject to review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 2. PUBLIC HEARING: ON AN UPDATED TAX BASE MEASURE FOR THE 4- H/EXTENSION SERVICE DISTRICT AND CALLING FOR AN ELECTION Before the Board was a public hearing on an updated tax base measure for the 4-H/Extension Service District and calling for an election. Franz Rulofson, 4-H/Extension Service District, reported the measure would ask for 6.44� per thousand of the assessed value for a total of $367,000. He stated this was a significant increase in the tax base. At the present time the district is collecting 2AU per thousand of assessed value. There are thirteen service districts in the state which have rates that range from 2AU to 89.2U per thousand. The additional money would be used for personnel, equipment maintenance, and building maintenance. Nan Lenhardt, Extension Agent, reported on the services offered to the public through the 4-H/Extension Service District. Chair Schlangen opened the public hearing. KEY',�.;: till b 199 3. 0129-0009 Parker Johnstone testified in support of the updated tax base measure for the 4-H/Extension Service District. He felt the 4-H/Extension Service District did a fantastic job. Susie Fagen testified in support of the updated tax base measure for the 4-H/Extension Service District. Marvin Young testified in support of the updated tax base measure for the 4-H/Extension Service District. He also gave some background history of the 4-H/Extension Service. Laura Fitzpatrick also testified in support of the updated tax base measure. There being no further testimony, Chair Schlangen closed the public hearing. THROOP: I would move that the updated tax base measure as recommended for the 4-H/Extension Service District be placed on the May primary ballot in May 1994. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES PUBLIC HEARING: ON THE FORMATION OF FOREST VIEW SUBDIVISION SPECIAL ROAD DISTRICT AND CALLING FOR AN ELECTION AND SIGNATURE OF ORDER NO. 94-003 Before the Board was a public hearing on the formation of Forest View Subdivision Special Road District and calling for an election and signature of Order No. 94-003. Bruce White, Assistant County Counsel, reported there was an issue with the legal description which needs to be finalized before the order could be signed. Chair Schlangen opened the public hearing. Don Gray testified in support of forming the road district. The formation of the road district would generate approximately $19,000 per year which would be adequate for snow removal, grading and road maintenance. Johanna Rademaker testified in favor of the road district. She felt it would make the road safe. Sandy Eddings testified in support of the road district formation. MINUTES PAGE 2 JANUARY 19, 1994 0129-0010 Ray Rademaker testified in support of 'the formation of the road district. There being no further testimony, the public hearing was closed. The public hearing will be continued to February 2, 1994, at 10:00 a.m. in order to allow for the preparation of an accurate legal description. 4. SIGNATURE OF DECLARATION OF DEDICATION BY ADMINISTRATIVE SCHOOL DISTRICT NO. 1 TO PUBLIC FOR ROADWAY AND UTILITY PURPOSES Before the Board was acceptance of a Declaration of Dedication from Administrative School District No. 1 to public for roadway and utility purposes. THROOP: I move approval of Declaration of Dedication. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 5. SIGNATURE OF GATE PERMIT NO. 94-001, FOR HIGH DESERT MIDDLE SCHOOL ON THE NORTH ACCESS ROAD Before the Board was signature of Gate Permit No. 94-001, for High Desert Middle School on the north access road. The Board felt there was a need to revise the conditions accompanying the Gate Permit. THROOP: I move approval of Gate Permit No. 94-001, subject to review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 6. SIGNATURE OF FINAL DECISION OF FAGEN'S APPLICATION AT DESCHUTES JUNCTION, FILES PH -92-8, ZC-92-3 AND AP -93-17 Before the Board was signature of the final decision to deny Fagen's application at Deschutes Junction. THROOP: I'll move signature of the final decision on Fagen's application. MINUTES PAGE 3 JANUARY 19, 1994 0129-0011 SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 7. APPROVAL OF GENERAL POLICY P-94-001, OUT-OF-STATE TRAVEL Before the Board was approval of general policy P-94-001, Out - of -State Travel. THROOP: I would move adoption of the policy SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 8. SIGNATURE OF RESOLUTION NO. 94-001, CALLING FOR A SPECIAL ELECTION FOR THE SHERIFF'S THREE YEAR SPLIT SERIAL LEVY Before the Board was signature of Resolution No. 94-001, calling for a special election for the Sheriff's three year split serial levy. THROOP: I would move signature. SLAUGHTER: I'd second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 9. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board was approval of the weekly accounts payable vouchers in the amount of $412,783.69. THROOP: I move approval of weekly accounts payable vouchers subject to review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 10. APPROVAL OF AUTHORIZATION TO WAIVE BID BOND REQUIREMENTS FOR EQUIPMENT PURCHASE OF A CHIP SPREADER MINUTES PAGE 4 JANUARY 19, 1994 0129-0012 Before the Board was a request for authorization to waive bid bond requirements for an equipment purchase of a chip spreader. SLAUGHTER: I will move authorization to waive the bid bond requirements for the purchase of a chip spreader. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 11. SIGNATURE OF RESOLUTION NO. 94-005, RESCINDING RESOLUTION NO. 93-099 AND RESOLUTION NO. 94-006, DECLARING THE INTENT TO TRANSFER WATER RIGHTS TO BEND METRO PARK & RECREATION FOR BIG SKY PARK Before the Board was signature of Resolution No. 94-005, rescinding Resolution No. 93-099 and Resolution No. 94-006, declaring the intent to transfer water rights to Bend Metro Park & Recreation for Big Sky Park. THROOP: I'll move approval of Resolution No. 94-005 and 94-006. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 12. SIGNATURE OF UTILITY EASEMENT FOR CENTRAL ELECTRIC COOPERATIVE Before the Board was signature of a utility easement for Central Electric Cooperative. Brad Chalfant, Property Manager, reported this was a standard easement and only requires the signature of the Board Chair. THROOP: I'll move Chair's signature. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 13. APPOINTMENT OF PHILIP PEER TO SPECIAL ROAD DISTRICT NO. 1 BOARD OF DIRECTORS MINUTES PAGE 5 JANUARY 19, 1994 14. 15 . 0129-0013 Before the Board was appointment of Philip Peer to Special Road District No. 1 Board of Directors. THROOP: I'll move appointment. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES APPROVAL OF JESSE HILL SCHOOL ACQUISITION MEMORANDUM OF UNDERSTANDING Before the Board was the approval of the Jesse Hill School Acquisition Memorandum of Understanding. Brad Chalfant reported the school district will transfer the Jesse Hill School to Deschutes County. A portion of that property would go to the City of Redmond for use as a City Hall and a portion for the Redmond branch library. Brad asked the for the Board's signature subject to review. THROOP: I move approval of Understanding subject t of understanding between Trustees and Deschutes disposition of the site. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES the Memorandum of o review and a letter the Library Board of County on the future APPROVAL OF DESCHUTES COUNTY REGIONAL STRATEGIES COMMITTEE APPOINTMENTS TO TRI -COUNTY REGIONAL STRATEGIES COMMITTEE Before the Board was approval of Deschutes County Regional Strategies Committee appointments to Tri -County Regional Strategies Committee. The Board appointed Bill Lindemann, Tom Throop, Alana Audette, Steve Gerlicher, and Larry Papa. THROOP: SLAUGHTER: VOTE: I'll move appointment. Second. SCHLANGEN: YES SLAUGHTER: YES THROOP: YES MINUTES PAGE 6 JANUARY 19, 1994 0129-0014 16. SIGNATURE OF MYLAR FOR SUNFLOWER PARK SUBDIVISION Before the Board was signature of a mylar for Sunflower Park Subdivision. SLAUGHTER: I move signature. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES DATED this`q 4' day of , 1994, by the Board of Commissioners of Desch es Count , Oregon. ATTEST: (IAA,&, Recording Secretary Nancy Po:)e S�hlapgeri, " Chair (� el — Tom throop,lcommissioner Barry H. Slaughter, Commissioner MINUTES PAGE 7 JANUARY 19, 1994