1994-15598-Minutes for Meeting February 23,1994 Recorded 4/14/199494-15598 C11'2 256
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS _sr
February 23, 1994
CO
Chair Nancy Pope Schlangen called the meeting to order at"- ,10-:02
a.m. Board of Commissioners in attendance were Nancy,,- P pe
Schlangen, Tom Throop, and Barry Slaughter. Also in attendance
were Larry Rice, Public Works Director; Rick Isham, County Counsel;
Florence Torrigino, Health Department Director; Julie Dotson,
Mental Health Program Manager; Mike Maier, County Administrator;
George Read, Planning Director; Sue Stoneman, Support Services
Manager; and Brad Chalfant, Property Manager.
1. APPROVAL OF VIDEO LOTTERY GRANT FOR THE CIVIC CENTER PROJECT
John Larkin was in attendance to update the Board on the
proposed civic center. He reported securing $27,500 from the
City of Bend and $27,500 from the private sector. He reported
there was a study being done to determine what the general
public felt about this project. He was requesting financial
support from the County for the $6,500 which this study will
cost.
Commissioner Schlangen asked for clarification on how the
$6,500 would be spent. John Larkin stated it would be the
cost of the telephone study. There will be 500 phone calls
made throughout Deschutes County.
Commissioner Schlangen asked if this was a Bend project or a
countywide project. John Larkin stated the study was being
divided into three areas; the City of Bend, the urban growth
boundary, and in other areas outside the Urban Growth
Boundary.
Commissioner Throop stated he felt the County would be open to
the Video Lottery Grant application in the amount of $6,500.
Commissioner Slaughter agreed that the lottery money was
earmarked for economic development.
THROOP: I'll move approval of the Video Lottery Grant
in the amount of $6,500 for the civic center
project.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN : YES KEY CHFC.
SLAUGHTER: YES
THROOP : YES 01994
ON �^��
2.
3.
0135-125'7
SIGNATURE OF CHILDREN'S SERVICES DIVISION INTERAGENCY
AGREEMENT FOR PUBLIC HEALTH NURSING POSITION
Before the Board was signature of Children's Services Division
Interagency Agreement for a public health nursing position.
Florence Torrigino reported this was a contract for a public
health nursing position to deal with substance abusing
families.
Rick Isham expressed concern regarding the hold harmless
provisions in the new contracts. He stated he would write a
letter to Bob Cantine, Director of AOC, regarding the concerns
of the liability provisions.
There were three contracts which include the liability
provisions with which Rick Isham was not comfortable. The
contracts were for a public health nursing position, a KIDS
Center contract and a contract for the alcohol & drug program
at Mental Health.
Rick Isham felt that the provisions that were causing problems
could be eliminated and the Board could approve them that way.
THROOP: I will move approval of the three contracts,
with the changes made through interlineation.
Rick would draft the contracts with the
interlineation and bring them back to us for
signature. Therefore the motion would move
approval subject to review.
SLAUGHTER: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
SIGNATURE OF CONTRACT WITH ADULT & FAMILY SERVICES FOR MENTAL
HEALTH DEPARTMENT
Before the Board was signature of a contract with Adult &
Family Services for the Mental Health Department.
Julie Dotson reported this contract was in the amount of
$2,000 and provides education to the newly placed people in
the Jobs Program.
SLAUGHTER:
THROOP:
I would move signature on the contract with
Adult & Family Services.
I'll second the motion.
MINUTES PAGE 2 FEBRUARY 23, 1994
4.
VOTE: SCHLANGEN: YES 01351258 --__-"-
SLAUGHTER: YES
THROOP: YES
AWARD OF CONTRACT FOR COMPUTERIZED CHIP SPREADER
Before the Board was award of a contract for a computerized
chip spreader.
Larry Rice reported the low bidder was Bear Cat in the amount
of $137,484. The chip spreader would be financed over a three
year period with estimated payments of $46,000 per year.
Commissioner Schlangen asked if there was a warranty on this.
Larry Rice reported the chip spreader had a twelve month
warranty.
Commissioner Slaughter asked how much a noncomputerized chip
spreader would cost. Larry Rice responded it would be about
$18,000-20,000 less. Commissioner Slaughter also asked how
much road $75,000 would pave. Larry Rice stated that the cost
of paving was approximately $12,000 per mile which include
labor, equipment and materials.
Commissioner Slaughter felt it would be a good idea to have
Hap Taylor analyze this purchase before the Board approved it.
Commissioner Throop stated that Hap Taylor will reviewing
equipment purchases for the next fiscal year beginning in
July, but that the current expenditures that are being made
are pursuant to the budget that was adopted before of July 1,
1993.
Commissioner Throop felt comfortable going forward with this
equipment purchase which was budgeted. It has been through
the budget committee and the necessary scrutiny.
Commissioner Schlangen state she also felt very comfortable
going forward with this since it is a chip sealer for
maintenance work.
THROOP:
SCHLANGEN:
VOTE:
I move approval of the award of contract.
I will second the motion.
SCHLANGEN: YES
SLAUGHTER: NO
THROOP: YES
MINUTES PAGE 3 FEBRUARY 23, 1994
0135-1259
5. SIGNATURE OF ORDER NO. 94-031, CHANGING THE NAME OF CATHERINE
LANE TO N.W. MAPLE LANE
Before the Board was signature of Order No. 94-031, changing
the name of Catherine Lane to N.W. Maple Lane.
THROOP: I'll move signature of the order.
SLAUGHTER: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
6. AWARD OF EMPIRE AVENUE BRIDGE CONSTRUCTION TO CIVIL
CONSTRUCTION COMPANY
Before the Board was award of the Empire Avenue bridge
construction to Civil Construction Company.
Larry Rice reported the low bidder was Civil Construction
Company in the amount of $119,832.
SLAUGHTER: I would move approve of the Empire Avenue
bridge construction.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
7. SIGNATURE OF ORDER NO. 94-032, CHANGING THE NAME OF MILLS
DRIVE TO N.W. KINGWOOD DRIVE
Before the Board was signature of Order No. 94-032, changing
the name of Mills Drive to N.W. Kingwood Drive.
THROOP: I'll move signature of Order No. 94-032.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
8. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of weekly accounts payable
vouchers in the amount of $206,676.63.
MINUTES PAGE 4 FEBRUARY 23, 1994
0135-140fi0
THROOP: I'll move approval subject to review.
SLAUGHTER: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
9. SIGNATURE OF ASSIGNMENT OF LEASE FROM S & H PARTNERSHIP TO NW
ANTENNA SITE SERVICE ON AWBREY BUTTE TRANSMISSION SITE
Before the Board was signature of assignment of lease from S
& H Partnership to Northwest Antenna Site Service on Awbrey
Butte Transmission Site.
Brad Chalfant reported this was assignment of interest on
Awbrey Butte. John Sholes has assigned his interest to his
former partner.
THROOP: I'll move approval of the assignment of the
lease.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
10. APPOINTMENT OF BOB KENNEDY TO THE BICYCLE ADVISORY COMMITTEE
Before the Board was appointment of Bob Kennedy to the Bicycle
Advisory Committee.
SLAUGHTER: I move appointment of Bob Kennedy to the
Bicycle Advisory Committee.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
11. APPOINTMENT OF CANDI MEYERHOFER TO THE DESCHUTES COUNTY
EXTENSION/4-H SERVICE DISTRICT ADVISORY COUNCIL
Before the Board was appointment of Candi Meyerhofer to the
Deschutes County Extension/4-H Service District Advisory
Council.
THROOP: I'll move Candi's appointment.
MINUTES PAGE 5 FEBRUARY 23, 1994
0135-�14fi1
SLAUGHTER: I'll second it.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
12. SIGNATURE OF FINAL PLAT FOR PETE RENCHER, FILE NO. MP -93-1
Before the Board was signature of the final plat for Pete
Rencher, File No. MP -93-1.
SLAUGHTER: I move signature on final plat.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
13. APPROVAL OF COUNTER OFFER ON THE UNGER FACILITY AGREEMENT
Before the Board was approval of a counter offer on the Unger
facility agreement. Brad Chalfant reported that the Ungers
counter offered, but that he was revising it somewhat. He
requested the Board authorize a counter offer subject to
review. The counter offer would be in the amount of $350,000
rather than the $344,000 that was originally offered.
THROOP: I move that we authorize the County staff to
submit a counter offer and then to work to
culminate an agreement with the other party as
appropriate.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
MINUTES PAGE 6 FEBRUARY 23, 1994
0135-1262
DATED this 15;1?.3/144 day of , 1994, by the
Board of Commissioners of Deschutes County, Oregon.
Nancy P4�eVSctlangen, Chair
I
I
Tom Throo , Commissioner
ATTEST:
(I'a-, -
Recording Secr tary Barry H. Slaughter, Commissioner
MINUTES PAGE 7 FEBRUARY 23, 1994