1994-26562-Minutes for Meeting March 30,1994 Recorded 6/28/199494-26562 0135-2583
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS;
March 30, 1994
Chair Nancy Pope Schlangen called the meeting to order at 10:05
a.m. Board of Commissioners in attendance were Nancy Pope
Schlangen, Barry Slaughter, and Tom Throop. Also in attendance
were Tom Blust, County Engineer; Mike Maier, County Administrator;
Brian Harrington, Planner; Sue Stoneman, Support Services Manager;
Dennis Maloney, Community Corrections Director; Brad Mulvilhill;
Juvenile Department; George Read, Planning Director, Suzanne
Smither, Mental Health Department; and Julie Dotson, Mental Health
Program Director.
1. CONSENT AGENDA:
Consent agenda items before the Board of Commissioners were:
1) signature of Resolution No. 94-038, initiating Comanche
Circle L.I.D.; 2) signature of Resolution No. 94-029,
initiating Seminole Circle L.I.D.; 3) approval of appointments
to the Panoramic Access Special Road District Board of
Directors; and 4) signature of a liquor license for Baja
Norte/Sunriver.
SLAUGHTER: I would move approval of the consent agenda.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
2. APPROVAL OF OUT-OF-STATE TRAVEL FOR TERRY SILBAUGH TO ATTEND
THE NATIONAL ASSOCIATION OF SEARCH & RESCUE CONFERENCE IN SAN
DIEGO JUNE 1-4, 1994
Before the Board was a request for out-of-state travel for
Terry Silbaugh to attend the National Association of Search &
Rescue Conference in San Diego June 1-4, 1994.
Terry Silbaugh reported he would be taking vacation days to
travel down and back which would enable him to drive his own
car. Once he is at the conference site, he will not be
driving his own vehicle.
THROOP: I would move approval of the request for out-
of-state for Terry Silbaugh to attend the
National Association of Search &A Rescue
Conference in San Diego June 1-4. KEld-MICHED
SLAUGHTER: I'll second that. JULVD1994
3.
VOTE: SCHLANGEN: YES 0135-2584
SLAUGHTER: YES
THROOP: YES
SIGNATURE OF RESOLUTION NO. 94-035, DECLARING APRIL AS CHILD
ABUSE PREVENTION MONTH
Before the Board was signature of Resolution No. 94-035,
declaring April as Child Abuse Prevention Month.
In attendance were Susan Robinson, Don Probasco, Sue
Shepardson, Lynn Gardner, Mary Beth Combs, Chris Gardner,
Suzanne Smith, and Loren Irving to request Board support of
Resolution No. 94-035, declaring April as Child Abuse
Prevention Month.
THROOP: With enthusiasm, I would move approval of
Resolution No. 94-035, declaring April as
Child Abuse Prevention Month.
SLAUGHTER: I will second that with enthusiasm.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
4. PUBLIC HEARING ON ROAD DEDICATION FOR ADJUSTMENT TO THE CUL-
DE-SAC ROAD PER REQUEST OF THOMAS BEMIS, AND SIGNATURE OF
ORDER NO. 94-013, VACATING A PORTION OF BEMIS LANE
Before the Board was a public hearing on a road dedication for
adjustment to the cul-de-sac road per request of Thomas Bemis,
and signature of Order No. 94-013, vacating a portion of Bemis
Lane.
Tom Blust reported receiving a letter from Andy Tillman
expressing concern regarding their access from Bemis Lane. He
reported he had been out to look at the location and the
Tillmans would still have 93 feet of frontage after the cul-
de-sac was relocated. The access might not be as convenient
as the one he had but there appeared to be no significant
problems.
Chair Schlangen opened the public hearing.
Tom Bemis testified in support of the dedication and vacation
of a portion of Bemis Lane. He stated the application was
made in order to get more water to this property.
Andy Tillman testified in support of this dedication. Mr.
Tillman expressed concern about the access to his property
with the relocation of the cul-de-sac.
MINUTES PAGE 2 MARCH 30, 1994
5.
0135-2585
Randall Pozzi testified in support of the dedication. Mr.
Pozzi stated he would move the existing culvert but he was not
sure what he was going to do with the fences. Mr. Pozzi
provided pictures of the location of Mr. Tillman's access.
Commissioner Tom Throop asked Andy Tillman how close the
parties were to agreement. Andy Tillman stated he would
prefer to have access from the existing easement. He stated
that if the cul-de-sac were moved, he would ask that culvert
be put in, trim the trees, put in a gate and do grading so the
access is flatter. Randall Pozzi stated that he would be in
agreement to everything except the gate. He stated there was
no gate before and he did not feel that he should have to
install one. Andy Tillman stated that he could live with
that.
There being no further testimony, Chair Schlangen closed the
public hearing.
THROOP: I will move approval of Order No. 94-013,
vacating a portion of Bemis Lane with the
conditions that were described by Mr. Tillman
and Mr. Pozzi, and will leave it to Brian
Harrington to put into writing, and approve
the road dedication.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
SIGNATURE OF HMO OREGON CONTACT FOR SERVICES FOR THE HEALTH
DEPARTMENT
Before the Board was signature of HMO Oregon Contract for
services for the Health Department. Rick Isham requested the
Board approve this contract subject to review.
THROOP: I'll move approval of the HMO Oregon Contract
for services for the Health Department and
Mental Health Department, subject to review
of the three member Board of Commissioners.
SLAUGHTER:
VOTE:
I'll second that.
SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
MINUTES PAGE 3 MARCH 30, 1994
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7.
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9.
0135-2586
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of weekly accounts payable
vouchers in the amount of $204,272.12.
SLAUGHTER: I move approval of accounts payable vouchers
upon review.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
SIGNATURE OF ORDERS NO. 94-039 AND 94-040, AUTHORIZING THE
REFUND OF TAXES
Before the Board was signature of Orders No. 94-039 and 94-
040, authorizing the refund of taxes.
SLAUGHTER: I move approval of Orders No. 94-039 and 94-
040.
THROOP: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
REAPPOINTMENT OF BILLIE LAUMER TO RIVER FOREST ACRES SPECIAL
ROAD DISTRICT
Before the Board was reappointment of Billie Laumer to the
River Forest Acres Special Road District.
THROOP: I'll reappointment of Billie.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
APPOINTMENT OF COUNTY AUDITOR AND SIGNATURE OF RESOLUTION NO.
94-036, APPOINTING NELSON, HARRIGAN, FLADWOOD & CO.
Before the Board was appointment of county auditor and
signature of Resolution No. 94-036, appointing Nelson,
Harrigan, Fladwood & Co., Certified Public Accountants.
MINUTES PAGE 4 MARCH 30, 1994
0135-258"7
Mike Maier reported the Board had interviewed four auditing
firms. This will be for audit responsibilities for all of the
County funds and general fund for the next four years.
SLAUGHTER: I would move approval of the appointment of
Nelson, Harrigan, Fladwood & Co., Certified
Public Accountants.
SCHLANGEN: The Chair will second the motion.
DISCUSSION: Commissioner Throop stated that this was a
very upsetting decision to him. He felt that
the County had an outstanding auditing firm in
Donaca, Battleson who had done business with
the county for eighteen years. He felt they
had done a superb service in the audit
functions, had excellent relations throughout
the county, and had never provided services
less than excellent and outstanding. He felt
it was similar to firing a very good eighteen
year employee and believed that it was the
wrong action and wrong move for this
organization. He stated he would vote "no"
and that it had nothing to do with the Nelson,
Harrigan firm. He felt that Nelson, Harrigan
was an extremely competent firm as well but
that Donaca, Battleson knows the county
intimately and have worked very effectively.
He thought it was a terrible mistake to make
this change.
Chair Schlangen stated that she agreed on all
of the positive things Commissioner Throop
stated about Donaca. She felt they have been
of great service to the county but she had a
concern that they were the only auditor the
county has used for eighteen years. She felt
that the county needed a fresh look and hoped
that Nelson, Harrigan would be able to do as
good of job, if not better, than Donaca has
done. She felt that both companies were
wonderful and had very good reputations. She
stated she was sorry about losing Donaca but
she felt it was time the county had someone
with a fresh look.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: NO
MINUTES PAGE 5 MARCH 30, 1994
0135-2588
10. SIGNATURE OF VOCA SERVICES CONTRACT BETWEEN THE RIDS CENTER
AND DESCHUTES COUNTY
Before the Board was signature of a VOCA (Victims of Crime
Act) Services Contract between the RIDS Center and Deschutes
County.
Rick Isham reported this is a contract for weekly group
therapy for six children who are victims of child abuse. The
group therapy will begin April 1.
THROOP: I'll move approval of this contract subject to
review as outlined by legal counsel.
SLAUGHTER: I'll second that.
VOTE: SCHLANGEN: YES
SLAUGHTER: YES
THROOP: YES
DATED this 36 A day o , 1994, by the
Board of Commissioners of D chutes County, Or gon.
C)
Nancy Pop4)9chi4angen, Chair
AT T:
23-v�i
Recording Secretary
Tom %Phroop, iCommissioner
Barry H. Slaughter, Commissioner
MINUTES PAGE 6 MARCH 30, 1994