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1994-35670-Minutes for Meeting June 22,1994 Recorded 9/13/199494-35670 0.37-0141 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS C" t;. June 22, 1994 `r=r 13 Redmond Fire Department Chair Schlangen called the meeting to order at 10:00 a.m. Board of Commissioners in attendance Nancy Pope Schlangen, Barry Slaughter, Tom Throop. Also in attendance were Ralph Delamarter, Librarian; Susan Mayea, Support Services Manager; Stacy Warren, Planner; Dale Van Valkenburg, Planner; Rick Isham, County Counsel; George Read, Community Development Director; Sue Stoneman, Community Relations Specialist II; and Brad Chalfant, Property Manager. CONVENE AS GOVERNING BODY OF DESCHUTES COUNTY 911 COUNTY SERVICE DISTRICT 1. SIGNATURE OF RESOLUTION NO. 94-066, TRANSFERRING APPROPRIATIONS Before the Governing Body of Deschutes County 9-1-1 County Service District was signature of Resolution No. 94-066, transferring appropriations. SLAUGHTER: I would move approval of Resolution No. 94- 066. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES RECONVENE AS DESCHUTES COUNTY BOARD OF COMMISSIONERS 2. CONSENT AGENDA: Consent agenda items before the Board of County Commissioners were: 1) appointment of Helmsman as the County's Workers Compensation Third Party Administrator; 2) acceptance of Slope and Construction Easement for Spring River Bridge Project; 3) signature of Conservation Easement for the Maiers for property located on Crane Drive adjacent to the Deschutes River; 4) approval of three treatment contracts for Community Corrections Adult Division; 5) signature of agreement between CEOJJC and Deschutes county Juvenile Department for Sex Offender Treatment; 6) signature of amendment to Personal Services Contract for Gene Cota; 7) signature of Development Agreement for Brian and Barbara Standiford; and 8) signature of Development Agreement for Marion and Natalie Brenneman for a dwelling in a Landscape Management Zone. Olez ;(yb311994 M�� 11994 3. 013'7-0142 SLAUGHTER: I would move approval of the consent agenda. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES DECISION: ON TA -94-15, A TEXT AMENDMENT TO ALLOW IN-LINE SKATING IN THE COMMERCIAL DISTRICT OF THE PLANNED COMMUNITY OF SUNRIVER Commissioner Slaughter stated he checked with several people in the Sunriver community and the in-line skating arena did not seem to be a problem. Commissioner Throop stated that the text amendment allows an application to be made. The application would still have to go through the public hearing process. If it was approved it simply allows an application to be made. He would support the recommendation from the Planning Commission. Commissioner Schlangen stated that she agreed that this gives the community an opportunity to look at what was being planned for them. She stated that she also supported the Planning Commissions decision. SLAUGHTER: I would move a text amendment to allow in-line skating in a planned community zone in Sunriver. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES SLAUGHTER: I move first and second reading of Ordinance No. 94-032, amending Title 18 adding in-line skating as a conditional use. THROOP: I'll second that reading by title only. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES Chair Schlangen performed the first and second reading of Ordinance No. 94-032, by title only. THROOP: I move adoption. MINUTES PAGE 2 JUNE 22, 1994 4. 5. 0137--0143 SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES DECISION: AN APPEAL OF A CONDITIONAL USE PERMIT ON CU -94-117 FOR A SISTERS ACADEMY BY J BAR J Commissioner Slaughter stated he could remember somewhat similar situations. He felt the birds would adapt rapidly and did not think a girls school would have any effect at all on the ostriches. He would support the J Bar J application as submitted. Commissioner Schlangen felt the appellant had not demonstrated the farm practices had changed. She did not see any traffic impacts on the farming operations of the area. She felt that there would not be enough added noise to have an effect, and that the car lights would not bother the birds. She also did not feet there would be a danger to the girls. She felt that there would be no more danger to those girls than any others in the neighborhood. She was in support of upholding the Hearings Officers decision to approve this with no special conditions required for mitigation. SLAUGHTER: I would move approval and upholding of the Hearings Officers findings for a CU -94-117 for a Sisters Academy for J Bar J. SCHLANGEN: I second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: EXCUSED SIGNATURE OF ORDINANCE_ NO. 94-034, REGARDING SEPTIC APPROVAL PERMITS Roger Everett reported this ordinance was a modification which allows approval of septic permits at a minimal cost when a garage is added. This would be effective July 1, 1994. THROOP: SLAUGHTER: VOTE: MINUTES PAGE 3 I move first and second reading by title only of Ordinance No. 94-034. I'll second that. SCHLANGEN: YES SLAUGHTER: YES THROOP: YES JUNE 22, 1994 0137 *0144 Chair Schlangen performed the first and second reading. THROOP: I move adoption. SLAUGHTER: Second. Discussion: Commissioner Throop thanked Roger and George Read for working out the process to streamline this system. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 6. APPROVAL OF STF GRANT APPLICATION Susan Mayea reported that this is the yearly grant for STF dollars. Services provided under this program serve the elderly and disabled. The groups to receive STF funds this year are Bend Dial -a -ride for $49,852, Opportunity Foundation $16,100, Residential Assistance Program $5,548, Central Oregon Council on Aging $42,000, Disable American Veterans $2,000 and Volunteer Services $1,500, for a total grant of $117,000. Grant money was less this year because of the reliance on cigarette tax dollars. SLAUGHTER: I would move approval of STF Grant Application. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 7. SIGNATURE OF RESOLUTION NO. 94-064 APPROPRIATING NEW GRANT FUNDS FOR SPECIAL TRANSPORTATION FUND Susan Mayea reported these are grant funds from the State for the purchase of new vehicles. This year they funded a new van for our scheduled route program through the Bend dial a ride and two new vans for Opportunity Center. THROOP: I'll move signature of Resolution No. 94-064. SLAUGHTER: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES MINUTES PAGE 4 JUNE 22, 1994 013'7-0145 8. SIGNATURE OF CONSERVATION EASEMENT FOR ROBERT HEDIN Before the Board was signature of a Conservation Easement for Robert Hedin. THROOP: I'll move approval of the Conservation Easement. SLAUGHTER: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 9. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS IN THE AMOUNT OF $573.446.98 SUBJECT TO REVIEW Before the Board was approval of weekly accounts payable vouchers in the amount of $573,446.98. SLAUGHTER: I move approval on review. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 10. SIGNATURE OF RESOLUTION NO. 94-065, TRANSFERRING APPROPRIATIONS WITHIN DESCHUTES COUNTY 1993/94 BUDGET Before the Board was signature of Resolution No. 94-065, transferring appropriations within the Deschutes County Budget. SLAUGHTER: I would move approval of Resolution No. 94- 065, transferring appropriations within the Deschutes County Budget. THROOP: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 11. SIGNATURE OF ORDER NO. 94-096, TRANSFERRING CASH WITHIN THE DESCHUTES COUNTY 1993/94 BUDGET Before the Board was signature of Order No. 94-096, transferring cash within the Deschutes County 1993/94 Budget. THROOP: I move signature of Order No. 94-096. MINUTES PAGE 5 JUNE 22, 1994 013'7-0146 SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 12. APPROVAL OF DESCHUTES FAMILY HOUSING LIMITED PARTNERSHIP APPLICATION TO MAKE PARR SDC'S PAYMENT IN INSTALLMENTS Before the Board was approval of Deschutes Family Housing Limited Partnership application to make Park System Development Charges payments in installments. Rick Isham reported this was for the Bill Healy Housing Partnership. The order would be entered in the clerk's office and they would then be billed on a semi annual payment of SDCs. The financing would be with First Interstate and they have requested the second position. SDC amount was $37,142. It was their intent to get the dollars paid off much quicker than 10 years. Rick Isham reported that each individual is considered separately. The Board of County Commissioners does not have any of these outstanding. The rate would be set by the Commissioners. If a rate was set it would set a precedent. If the City was using 6% rate, Rick felt the County probably should use the same rate. THROOP: I move approval of the order subject to review at the rate of 6% with a lien position that would be a second position. SLAUGHTER: Second. Discussion: Commissioner Throop stated the County was going with 6% because it was compatible with the City of Bend. He felt it was a one time issue and there was no precedent set. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 13. SIGNATURE OF DEVELOPMENT AGREEMENT FOR SUN VILLAGE REALTY, INC. AND CASCADE INVESTMENT & CONSULTING CORPORATION FOR A GAS STATION IN SUNRIVER BUSINESS PARK Before the Board was signature of a Development Agreement for Sun Village Realty, Inc. and Cascade Investment & Consulting Corporation for a gas station in Sunriver business park. MINUTES PAGE 6 JUNE 22, 1994 0.37-0147 THROOP: I move signature of Development Agreement for Sun Village Realty, Inc. and Cascade Investment & Consulting for the gas station in the Sunriver business park. SLAUGHTER: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 14. SIGNATURE OF MYLAR FOR GOLDEN BUTTE, PHASE I Before the Board was signature of a mylar for Golden Butte, Phase I. SLAUGHTER: I move signature on mylar. THROOP: I'll second the motion VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 15. REAPPOINTMENT OF HELEN LOVELL TO DESCHUTES COUNTY LIBRARY BOARD OF TRUSTEES Before the Board was reappointment of Helen Lovell to Deschutes County Library Board of Trustees. THROOP: I move the reappointment of Helen Lovell. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES 16. APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR DENNIS MALONEY Before the Board was a request for approval of out-of-state travel for Dennis Maloney on June 28, 1994, to Washington D.C. SLAUGHTER: I would move approval of out-of-state travel for Dennis Maloney subject to review. THROOP: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES MINUTES PAGE 7 JUNE 22, 1994 17. Discussion: Commissioner Throop felt that should attend Monday, June 27, discuss where funds will come to Washington DC. 0137-0148 Dennis Maloney work session to from to travel SIGNATURE OF MEMO OF UNDERSTANDING WITH THE CITY OF REDMOND REGARDING THE JESSE HILL SCHOOL Before the Board was signature of a Memo of Understanding with the City of Redmond regarding the Jesse Hill School. Brad Chalfant reported there was a memo of understanding and a three way agreement between City of Redmond, the Redmond School District and the County. A portion of the Jesse Hill facility will be made available for the Redmond library. The school district would make the facility available to the city and the county beginning July 1, 1994. On September 2, 1994, the school district would transfer the property to the County and the facility would be jointly developed. The city would be utilizing the adjacent land for the new city hall and parking would be the responsibility of City of Redmond. Jesse Hill School will need considerable improvement in order to utilize it for county needs, especially for library functions. The area the library intends to use needs improvements. A portion of the building would also be used for other county services. Commissioner Schlangen asked what the real condition of the building was. Brad Chalfant reported the building would need some significant structural improvements. The structure was an old building and was going to need a lot of work and continued maintenance. He reported the roof was in poor condition and it was going to be a significant commitment to maintain that facility. It is an important structure to acquire for the library. The city commitment to maintenance was limited to the grounds. The maintenance will have to be resolved between the library and City of Redmond. He reported the building has a significant amount of asbestos which could be a problem with remodeling. Rick Isham felt that during this one year period there will be things that crop up that will need to be worked out. It is an old building and there will be a lot of issues that need to be handled. Brad requested the Board sign the memo of understanding and approve the agreement subject to review. THROOP: I would move signature of the Memo of Understanding. MINUTES PAGE 8 JUNE 22, 1994 013'7-0149 SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES THROOP: I move signature of agreement subject to review. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES THROOP: YES DATED this &-2A day of , 1994, by the Board of Commissioners of Djoschut County, Oregon. ATTEST: Recording Secretary Nancy Tom I Throop,/ Commissioner Barry H. Slaughter, Commissioner MINUTES PAGE 9 JUNE 22, 1994