1995-01179-Resolution No. 94-125 Recorded 12/21/1994REVIEW
95-01179 COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE 013'-1898
DESCHUTES COUNTY 9-1-1 COUNTY SERVICE DISTRICT �o
cn, r
Pursuant to Deschutes County
Code Section 4.04.040, Declaring
an Exemption from Competitive
Bidding for IBM RS6000 Computers.
W
RESOLUTION NO. 94-125
WHEREAS, it is necessary to replace the Sequoia computers for the
Deschutes County 911 County Service District; and
WHEREAS, the IBM RS6000 computer is a software compatible computer
for the district system; and
WHEREAS, informal bids from OCS Technologies (EAI), Inc. and IBM
Corporation were received by the district; and
WHEREAS, the IBM bid was approximately $7,000 lower than that of
EAI; and
WHEREAS, the district is not currently qualified under the GSA
contract, and the State of Oregon does not maintain a bid quote for the
RS6000; and
WHEREAS, the Board finds that formal lack of bids will not result
in favoritism or substantially diminish competition in the awarding of
this contract for computers; and
WHEREAS, the exemption will result in a substantial cost savings
over purchasing through a formal bid process because of year round
discounts that are available directly from IBM; now, therefore,
BE IT RESOLVED BY THE' BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the equipment purchase consisting of two (2)
RS6000 computers and hardware as set forth in the price quotes attached
hereto and by this reference incorporated herein be approved and that
PAGE 1 - RESOLUTION 94-125 (12-21-94)
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Deschutes
62420 Hamby Rd. a Bend, Oregon • 97701 • (503) 389-7037
REQUEST FOR EXEMPTION
FOR
PURCHASE OF IBM RS6000 COMPUTERS
DIRECTLY FROM IBM CORPORATION
013'7-1002
We have requested bids from OCS Technologies (EAI), Inc and IBM
corporation for IBM RS6000 computers to replace the current
Sequoia computer for the CAD/Police/Fire records software. The
only authorized sellers of the hardware is the IBM company or
Value Added Resellers (companies which package application
software and sell the hardware and software as a single unit).
The only VAR authorized to offer us the necessary hardware and
software is OCS Technologies (EAI), Inc.
The bids received from the two companies were similar in cost,
with the IBM bid being approximately $7,000.00 lower than that of
OCS Technologies (EAI), Inc. We also inquired about using the
GSA contract to purchase the machines, and discovered we would
have to apply to qualify to be on the GSA bid, that it would take
approximately four to six months to qualify (if we met the
requirements for qualifying), and the GSA bid has been
consistently higher than purchasing directly from IBM.
Purchasing directly from IBM also gives us the added value of
direct access to their engineers and technical advisors for
installation and repairs. Local support from IBM's Marketing
Agent for the Oregon Trading Area has been exemplary and we know
that she will assure that our needs, now and in the future, are
met.
As a result of the above circumstances, Deschutes County 9-1-1
Service District is requesting an exemption for going out to bid
for the necessary hardware to replace the Sequoia we now use.
Emergency Dial 9-1-1