1995-01180-Resolution No. 94-124 Recorded 12/21/1994REVIEW 'D .�
05-01180 2A
LE k COUNSEC
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
'L !t, 2 I P'' 1,: 1 3
A Resolution Exempting Public Contracts
For Snow Removal from Competitive Bidding
Requirements.
RESOLUTION NO. 94-124 0137-1903
WHEREAS, Deschutes County Code chapter 2.36 authorizes and
designates the Board of County Commissioners to serve as the local
contract review board; and
WHEREAS, ORS 279.015(2) and Deschutes County Code 4.04.040
authorize the local contract review board to exempt certain public
contracts or classes of public contracts from competitive bidding
requirements; and
WHEREAS, the Board of County Commissioners finds it in the public
interest to exempt such contracts from bidding; and
WHEREAS, the attached findings marked as Exhibit 1 have been made
by the Public Works Department pursuant to ORS 279.015 and submitted to
the Board for approval; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That service contracts for snow removal are exempt
from competitive bidding requirements pursuant to ORS 279.015(2) and
Deschutes County Code 4.04.040.
DATED this 21st day of December, 1994.
BOARD OF COUNTY COMMISSIONERS
OF PESCHUTE OUNTY, O�EGON
� a
NANCY POPP SCOLANGEN, Chair
ATTEST: TOM THROOP, Co sinner
Recording Se retary BARRY H. SLAUGHTER, Commissioner
" E"I CHED
��Arr X995
1 - RESOLUTION 94-124 (12-21-94)
013'7-1904
MEMORANDUM
EXHIBIT
ZTo: Board of County Commissioners
Larry Rice
From: Al Driver
Subject: Snow Removal Service Contracts
The Public Works Department is currently in the process of
contracting for snow removal services on various county roads.
In the past the Department has retained a variety of firms to
handle snow removal where the availability of resources and the
firm's location promise speedy and cost-effective service.
Andy Crosby, of Legal Counsel, and I have discussed whether service
contracts for snow removal require the initiation of competitive
bidding. It is our opinion that it would be very inefficient to
engage in bidding for these contracts. The preparation of
specifications for snow removal would be difficult to define since
performance under the contract is contingent on the weather.
Moreover, a quick response to snow accumulation requires that the
contracting firm be in close proximity to the particular road
section.
We are therefore recommending that the Board adopt a resolution to
exempt snow removal service contracts from competitive bidding as
allowed by ORS 279.015(2) and DCC 4.04.040. In support of this
resolution, the Department has made the following findings:
1. that such an exemption does not encourage favoritism or
substantially diminish competition since:
a) snow removal firms are selected on the basis of available
resources and proximity to the snow removal site
b) for the purpose of efficiency, the County will seek to
contract with firms where performance under the contract
is a natural extension of services already being provided
by the firm
2. that the awarding of contracts pursuant to the exemption will
result in substantial cost savings to Deschutes County since:
a) contracting with firms in close proximity to the snow
removal site will allow the Public Works Department to
reassign personnel and equipment to more efficient
locations
b) the County will avoid administrative costs associated
with bidding numerous small contracts required to
EXHIBIT
013'7-1905
establish snow removal service at various -Stas .........�.
3. that the hourly rate fee to be utilized in snow removal service
contracts will be consistent with market rates for such labor and
equipment
4. that contracting with snow removal firms on the basis of
available resources and proximity to the snow removal site will
further the public interest by insuring swift and efficient
response to conditions requiring snow removal service